West Central Reporter

The Auburn City Council met Monday to approve retroactive payment of part-time staff for holidays worked.

Members of the Auburn City Council come from each of the city’s four wards and serve four-year terms. Council meetings are held at 7 p.m. on the first and third Monday of each month at City Hall, 324 W. Jefferson St. If a council meeting should fall on a holiday, the meeting will be held on Tuesday.

Here's the meeting's agenda, as provided by the city:

324 West Jefferson, Auburn, Illinois 62615 Telephone: (217) 438-6151 Fax: (217) 438-2831

www.auburnillinois.us

First Ward

JULIE BARNHILL

MATT GILLOCK

Second Ward

SETH WILLIAMS

TOM BEROLA

City of Auburn

BARB STAMER, Mayor

CHRIS WARWICK, City Clerk

TOM APPELT, City Treasurer

Third Ward

LARRY HEMMERLE

ED MADAUS

Fourth Ward

ROD JOHNSON

VIC DEVOS, JR.

CITY OF AUBURN

AGENDA FOR

Monday, July 18, 2016 at 7:00 PM

I. Mayor’s Comments

A. ECONOMIC DEVELOPMENT MEETING WITH IDOT

B. SIDEBAR CONVERSATIONS

II. CITY CLERK’S REPORT – WARWICK

A. Corrected Meeting Minutes – June 20, 2016

B. Meeting Minutes – Appropriations Hearing (June 20, 2016)

C. Meeting Minutes – July 5, 2016

III. TREASURER’S REPORT – APPELT

A. BILLS LIST JULY 6, 2016 TO JULY 18, 2016

B. JUNE CASH REPORT

C. JULY BUDGET REPORT

IV. ATTORNEY’S REPORT

A. SECOND READING – ORDINANCE 1421-16, ADDRESSING THE CITY COUNCIL

B. SECOND READING – ORDINANCE 1422-16, AMENDED PERSONNEL ORDINANCE

HOLIDAY PAY

C. TIME CARD POLICY

D. BRAD BARTON ESTATE – 1027 W ADAMS STREET

E. EXECUTIVE SESSION – PERSONNEL

V. VISITORS/PUBLIC COMMENTS

VI. DEPARTMENT HEADS

A. Centko

1) Transfer of golf cart stickers

2) Mileage reimbursement for Officer Carrigan, Office Kennedy, and Officer

Agans

B. Karhliker

C. Ponsler

1) Timekeeping software

VII. COMMITTEE REPORTS

A. Administration – Berola

1) Committee Meeting – July 11, 2016

A. Holiday Pay for FT and PT employees

B. Retro-active payment of part time staff for holiday worked – including

penalties imposed to resubmit State, Federal, and unemployment

quarterly reports

C. Time Card Concerns

D. Time Card Policy

E. Union position on time sheets

F. Time card machine and date stamp

G. Overtime reports from department heads and payroll exception report

from office manager

324 West Jefferson, Auburn, Illinois 62615 Telephone: (217) 438-6151 Fax: (217) 438-2831

www.auburnillinois.us

H. Ending straight pay for department head

B. Public Works – Johnson

A. Approval of specifications and financing with UCB for new city garage

B. Approval of request for change in plans in the amount of $759.20, Section

15-00016-00-SW, downtown sidewalks.

C. Approval of pay estimate two to Kinney Contractors in the amount of

$12,415.92, Section 15-00016-00-SW, downtown sidewalks.

D. Request for Advance for Reimbursement – Request #3

C. Public Utilities – Hemmerle

D. Health & Safety – Gillock

E. Health & Housing – Berola

1) 13905 State Route 4 (Rhodes) – stagnant water in pool

2) 203 N. Heather (Burks) – grass and weeds and dilapidated shed

F. Parks – Hemmerle

G. Library Liaison – Barnhill

VIII. ADJOURNMENT