Godfrey Board of Trustees met Wednesday, Nov. 2.
Here are the minutes as provided by Godfrey:
GODFREY, ILLINOIS Regular Meeting November 2, 2016
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:35 p.m., November 2, 2016 at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call: Present: Sarah Johnes, Karen McAtee, Joe Springman, Mark Stewart, Michael Stumpf, Eldon Williams and Mayor Michael McCormick. Absent: None
Village Attorney Present: Tom Long Budget Director Present: Joe Hughes Building Code and Zoning Administrator Absent: Laura Dixon Director of Parks and Recreation Present: Kimberly Caughran Director of Maintenance: Jim Lewis Village Engineer Present: Josephine Emerick Economic Development Present: William Catalano
Mayor McCormick asked for the approval of the minutes for the October 18, 2016, meeting. With no objections from the Board the minutes were placed on file in the Clerk’s Office.
FINANCIAL REPORT – SEPTEMBER 2016 Joe Hughes, Budget Officer, presented the Financial Report for revenue received during the month of September 2016: $ 628,734 to the General Fund; $ 39,070 in the Motor Fuel Tax Fund; $ 181,399 in the Sewer Fund; $ 72,935 in the Business District; and $ 6,624 in the TIF District for a combined total of $ 928,762. The fund balances at the end of September 2016 were: $ 8,036,866 in the General Fund; $ 1,216,619 in the Motor Fuel Tax Fund; $ 3,875,378 in the Sewer Fund; $ 3,001,613 in the Business District; and $ 37,749 in the TIF District for a combined total of $ 16,168,225.
STANDING COMMITTEES: PUBLIC SAFETY COMMITTEE: Chairman Williams moved Chairman Williams reported that the next meeting of Public Safety Committee will be December 5, 2016 at 5:30 p.m. at the Village Hall.
FINANCE COMMITTEE REPORT Chairman Stewart moved for the approval to waive the bond requirements for the Alton Wood River Sportsman Club for 2016 50/50 Raffle and Basket Raffle Licenses and waive the filing fees, contingent on receiving required paperwork, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval to waive the bond requirements for the Friends of Blake Snyder Fundraiser at the Alton Wood River Sportsman Club and waive the filing fees, contingent on receiving required paperwork, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to accept the bid received for the 2017 Model Dump Body with Underbody Hoist and Equipment from Woody’s Municipal Supply of Edwardsville, Illinois at a cost of $56,923.00, seconded by Trustee Springman. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance, to contract with Rexing Trucking of Godfrey, Illinois for 2016 Snow Removal Backup at a cost of: Pickup Truck and Plow $82.00 per hour; Dump Truck and Plow $95.00; and Overtime for Drivers of $18.00 per hour after 8 hours, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance, to seek bids for gasoline and diesel fuel for 2017 for Street and Parks Department, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays- 0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the lowest received proposal for the Frontenac Lift Station Check Valve Replacement Project for 2 - 4 inch Check Valves from Kane Mechanical Inc. of East Alton, Illinois at a cost of $4,300, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to waive the bidding requirements to allow the purchase of 5 ECHO Monitoring Systems from ADS Environmental Services of Huntsville, Alabama at a cost not to exceed $25,000, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to submit an application for the Pierce Lane (Stamper Lane to Winter Lane) improvement for the 2018-2021 Transportation Improvement Program, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval to increase the 2016-2017 URS Corporation of St. Louis, Missouri – On-Site Engineering Services by $10,000 for the preparation of the 2018-2021 Transportation Improvement Program, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the month of October 2016 General Fund $ 625,261.20 and the Motor Fuel Tax Fund $ 29,294.94; and the Street Department $ 64,304.81, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period of 08/01/2016 to 09/17/2016 for the Village for a total payroll of $ 115,674.75 mileage of $ 254.88 and payroll taxes of $ 18,313.15, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to retain the same Health Care Plan at an increase of 8% with United Health Care for the Non-Union Employees for 2017, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Clerk Whisler to enter into an agreement for one year agreement with Emerald Data Solutions Inc. on Marietta, Georgia at a cost of $4,000 for Board Docs LT Document Management System and equipment purchase from Williams Office Products of Alton, Illinois at a cost not to exceed $10,000 for complete system, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Pre-Paid for December 2016: Call One – Phone Billing - Emerald Data Solutions Inc. – Board Docs $4,000, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the 2017 Schedule for Finance Committee Meeting as submitted November 1, 2016, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart to suspended the rules for final consideration of An Ordinance for Illinois Municipal League Risk Management Association For 2017 Village Insurance Policy For Minimum/Maximum Agreement, seconded by Trustee Stumpf. Roll Call Vote: Ayes- Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Motion carried.
Chairman Stewart for final consideration of Ordinance 15-2016, An Ordinance for Illinois Municipal League Risk Management Association For 2017 Village Insurance Policy For Minimum/Maximum Agreement, seconded by Trustee Stumpf. Roll Call Vote: Ayes- Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Motion carried.
Chairman Stewart for the approval of the 2017 Insurance Contribution and give authorization to the Village Treasurer to make payment as a December 2016 Pre-Paid in the amount of $99,205.92, , seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart reported that the next meeting of the Finance Committee will be December 5, 2016, after the close of the Public Safety Committee.
COMMITTEE REPORT: PARKS AND RECREATION DEPARTMENT Kimberly Caughran, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be November 10, 2016 at 8:30 a.m.
PLANNING AND ZONING COMMISSION Mayor McCormick reported that the next meeting of the Planning and Zoning Commission will be November 9, 2016 at 6:45 p.m.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE Mayor McCormick reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee will be on November 9, 2016 at 6:15 p.m.
SPECIAL PROJECTS SEWER COMMITTEE Trustee Stumpf reported that the next meeting of the Special Projects Sewer Committee will be November 2, 2016 at 5:00 p.m. at the Village Hall.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE Mayor McCormick reported that the next meeting of the Godfrey Climate Protection And Energy Efficiency Committee will be December 5, 2016 at 10:00 a.m. at the Village Hall.
CAPITAL PROJECTS COMMITTEE Chairman Stumpf report that the next meeting of the Capital Projects Committee will be November 15, 2016 at 10:00 a.m. at the Sewer Facility.
COMMUNICATIONS: Trustee Stewart moved to place all correspondence on file in the Mayor’s and Clerk’s office:
Seconded by Trustee Springman. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
OLD BUSINESS: ORDINANCE 16-2016, CONSIDERATION OF ORDINANCE ESTABLISHING AN ENTERPRISE ZONE WITHIN THE VILLAGE OF GODFREY FOR JERSEY/GREENE COUNTY INTERMODAL ENTERPRISE ZONE –SAID ENTERPRISE ZONE IS WITHIN JERSEY AND GREENE COUNTIES ENCOMPASSING CONTIGUOUS PORTIONS OF THE CITY OF JERSEYVILLE, THE CITY OF GRAFTON, THE VILLAGE OF BRIGHTON, THE CITY OF WHITE HALL, THE CITY OF CARROLLTON, THE CITY OF ROODHOUSE, THE VILLAGE OF GODFREY Trustee Stewart moved to suspend the rules for final consideration of Ordinance Establishing An Enterprise Zone Within The Village Of Godfrey For Jersey/Greene County Intermodal Enterprise Zone –Said Enterprise Zone Is Within Jersey An Greene Counties Encompassing Contiguous Portions Of The City Of Jerseyville, The City Of Grafton, The Village Of Brighton, The City Of White Hall, The City Of Carrollton, The City Of Roodhouse,, seconded by Trustee Johnes. Roll Call Vote: Ayes-Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None, Absent-None. Motion carried.
Trustee Stewart moved for the approval of Ordinance 15 -2016, Ordinance Establishing An Enterprise Zone Within The Village Of Godfrey For Jersey/Greene County Intermodal Enterprise Zone –Said Enterprise Zone Is Within Jersey And Greene Counties Encompassing Contiguous Portions Of The City Of Jerseyville, The City Of Grafton, The Village Of Brighton, The City Of White Hall, The City Of Carrollton, The City Of Roodhouse, The Village Of Godfrey, seconded by Trustee Johnes. Roll Call Vote: Ayes-Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None, Absent-None. Motion carried.
NEW BUSINESS: CONSIDERATION OF ORDINANCE RENAMING CLIFTON TERRACE ROAD IN MEMORY OF BLAKE SNYDER Mayor McCormick addressed the consideration of renaming Clifton Terrace Road or other memorial considerations for Blake Snyder. Additional consideration were to designate River Road or Clifton Terrace in Honor of Blake Snyder. After some consideration, Trustee Stewart moved to give authorization to Mayor McCormick to contact the family and State Departments with the memorial consideration of the River Road, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
APPROVAL OF 2017 MEETINGS SCHEDULE FOR VILLAGE BOARD OF TRUSTEES MEETINGS Trustee Stewart moved for the approval of the 2017 Meeting Schedules for Township and Village Board Meetings and Approved Holiday Schedule as follows:
TOWNSHIP & VILLAGE BOARDS SCHEDULE 2017
* TOWNSHIP & VILLAGE ** MEETINGS CHANGES DUE TO ELECTIONS ***ANNUAL TOWN MEETING-TOWNSHIP 6:00 P.M. One Meeting only in July and August
*JANUARY 4, 2017 JANUARY 17, 2017 *FEBRUARY 7, 2017 FEBRUARY 21, 2017 *MARCH 7, 2017 MARCH 21, 2017 **APRIL 5, 2017 ***APRIL 11, 2017 APRIL 18, 2017 *MAY 2, 2017 MAY 16, 2017 *JUNE 6, 2017 JUNE 20, 2017 *JULY 5, 2017 (Holiday on Tuesday) *AUGUST 1, 2017 *SEPTEMBER 6, 2017 SEPTEMBER 19, 2017 *OCTOBER 3, 2017 OCTOBER 17, 2017 *NOVEMBER 7, 2017 NOVEMBER 21, 2017 *DECEMBER 5, 2017 DECEMBER 19, 2017
APPROVAL OF 2017 HOLIDAYS SCHEDULE
HOLIDAY SCHEDULE FOR GODFREY TOWNSHIP AND VILLAGE OF GODFREY 2017
JANUARY 2, 2017 NEW YEAR’S DAY JANUARY 16, 2017 MARTIN LUTHER KING JR. DAY FEBRUARY 20, 2017 PRESIDENTS DAY APRIL 14, 2017 GOOD FRIDAY MAY 29, 2017 MEMORIAL DAY JULY 4, 2017 INDEPENDENCE DAY SEPTEMBER 4, 2017 LABOR DAY NOVEMBER 10, 2017 VETERANS DAY (OBSERVED) NOVEMBER 23, 2017 THANKSGIVING DAY NOVEMBER 24, 2017 DAY AFTER THANKSGIVING DECEMBER 25, 2017 CHRISTMAS EVE DAY (OBSERVED) DECEMBER 26, 2017 CHRISTMAS DAY (OBSERVED) JANUARY 1, 2017 NEW YEAR’S EVE DAY (OBSERVED) JANUARY 2, 2018 NEW YEAR’S DAY (OBSERVED)
Seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Trustee Williams moved to adjourn the meeting at 7:01 p.m., seconded by Trustee Stewart. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Pamela E. Whisler, M.M.C., Village Clerk
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