Auburn City Council met Jan. 17.
Auburn City Council met Jan. 17.
Here is the minutes provided by the Council:
Mayor Stamer called the meeting to order at 7:00 PM,
Present: Barb Stamer, Chris Warwick, Julie Barnhill, Tom Berola, Vic Devos, Jr., Matt Gillock, Rod Johnson, Ed Madaus, and Seth Williams. Absent: Tom Appelt and Larry Hemmerle.
Department Heads: Bruce Centko, Bill Karhliker, and Kristy Ponster, City Attorney: Raylene Grischow,
l. Mayor's Comments
a. Stamer asked for a moment of silence honoring the passing of dispatcher Don Tate who had served the city for 15 years.
b. Stamer made the recommendation to appoint Craig Ladage to the Economic Development Committee. Johnson made a motion to approve the mayor's recommendation, second by Gilock. Aye: Julie Barnhill, Tom Berola, Vic Devos, Jr., Matt Gillock, Larry Hemmerle, Rod Johnson, Ed Madaus, and Seth Williams. Nay: None. Present: None. Absent: Larry Hemmerle, (7-0-0-1).
a. Kim Heggy was present to bring forth her survey documentation regarding her lot line dispute with a neighbor. There was a question where the lot pins were placed. Heggy noted that one of pins could not be set because the other neighbor's fence is on her property and the board that was set, Johnson said he will reach out to the surveyor to get a clarification.
b. Brandy Brown was present to give a report on the upcoming Carnival. Brown asked if there were any issued noted from the Council or the Chief of Police. There were no issues. Brown said the date this year will be May 11th through May 13, 2017 on the City Square. She also noted that UCB was good with the use of the spare lot. The Council was fine with Brown's plan.
III. City Clerk's Report - Warwick
a. Warwick presented the 01/03/17 meeting minutes for the Council's review and approval, A motion was made by Williams to approve the meeting minutes and destroy the recorded copy, second by Gillock, Voice Vote: Aye: Julie Barnhill, Tom Berola, Vic Devos, Jr., Matt Gillock, Larry Hemmerle, Rod Johnson, Ed Madaus, and Seth Williams. Nay: None. Present: None. Absent: Larry Hemmerle, (7-0-0-1).
b. Warwick noted that the Bi-Annual Review of Closed Session meetings will be held on 03/06/17 at 6:30 PM.
c. Warwick noted that Sangamon County Clerk Don Gray and County Auditor Andy Goleman will be at the 03/06/17 Council Meeting.
IV. City Treasurer's Report - Appelt
a. Warwick presented the December Cash Balance Report ending 12/31/16 for the
Council's review and approval. A motion was made by Williams to approve the report, second by Berola. Voice Wote: Aye: Julie Barnhill, Tom Berola, Wic Devos, Jr., Matt Gillock, Larry Hemmerle, Rod Johnson, Ed Madaus, and Seth Williams. Nay: None, Present: Nome. Absent: Larry Hemmerle. (7-0-0-1).
b. Warwick presented the Bills List from 01/04/17 to 01/17/17 for the Council's review and approval. A motion was made by Gillock to approve the Bills List, second by Williams. Voice Vote: Aye: Julie Barnhill, Tom Berola, Wic Devos, Jr., Matt Gillock, Larry Hemmerle, RodJohnson, Ed Madaus, and Seth Williams. Nay: Nome, Present: Nome, Absent: Larry Hemmerle. (7-0-0-1).
c. Warwick noted that the Budget Report through 01/17/17 was in the Council's packet. No action needs to be taken,
V. Attorney - Grischow
a. Grischow send a note to the Otter Lake Water Commission attorney with questions
about the Contract and she has not heard back from him, Berola commented that if an area outside of the city gets service from the Commission and then they are brought in the City, the City would be charged for meters that were already paid for by the Commission in which Auburn is already a member, double charged. Berola noted that Divernon also had issues with proposed agreement.
b. Grischow asked about the council's willingness to do an Intergovernmental Agreement between the City and Sangamon County regarding the demolition of the Barton Estate, Grischow presented two options to the council; an expedited process which would be 45 - 60 days based on being a dangerous building, the second action would involve using Sangamon County to get court order for demolition and could take about the same time. After the structure is down then the City can foreclose on the tax liens and then take ownership of the lot. Grischow wanted to know if the Council wants to have a private contractor take the building down or have the County take it down via the union apprentice program. Berola made a motion to proceed with getting the court order for demolition of the property, second by Madaus. Aye: Julie Barnhill, Tom Berola, Vic Devos, Jr., Matt Gillock, Larry Hemmerle, Rod Johnson, Ed Madaus, and Seth Williams. Nay: None. Present: None. Absent: Larry Hemmerle. (7-0-0-1),
c. Grischow reported that the Social Media policy update was tabled from the last meeting. Warwick reported that he spoke with the Attorney General's Public Access Counselor and she did not have any special instructions other than documents posted to Facebook by the City are eligible for FOIA. The Illinois Municipal League recommended making sure that all documents follow the records retention policies set forth by state statute. Ponsler reported that Chatham does not post any documents; they link items from their website to Facebook, Barnhill asked that if there is an issue with Facebook in the future, would we need an ordinance to take it down. It was agreed that if there was an issue with the Facebook page, the Council could vote to have it taken down, Stamer stated that getting information to people via Facebook might be the best way to get information to people because of the way people get information today. A motion was made by Gillock to modify the social media policy to establish an informational Facebook Page with the City website being the City's primary communication portal, second by Barnhill. Aye: Julie Barnhili, Tom Berola, Wic Devos, Jr., Matt Gillock, Larry Hemmerle, Rod Johnson, Ed Madaus, and Seth Williams. Nay: None, Present: None. Absent: Larry Hemmerle, (7-0-0-1).
VI. Department Heads
i. Centko reported that the county had a Natural Hazard Mitigation Plan, Centko and Karhliker completed the information needed for Auburn, The information needs to be approved via a resolution so if Federal or State monies were available via Natural Hazard we could apply for those monies. Tonight would be the first Reading of Resolution 66-17.
i. Karhliker reported that the chain needed to be replaced on the salt spreader
box. The current chain broke and the current spreader is 17 years old. Karhliker would like to add the Cost to the budget for next year, The cost would be $10,000 to $15,000 and since it is for the streets, it would come out of the General Fund.
ii. Karhliker reported that IDOT recommended lighting the pedestrian crosswalk that will connect to the football field. The planned crosswalk would be completed in late 2017 or 2018 and the cost would go to the City at an estimate of 520,000.
i. Ponsler reminded the council that there was a building at the corner of South 5
Street and West Madison Street where there are multiple tenants and there are not enough taps to match the number of tenants and the access to the shut off is not easily available. Ponsfer asked if this issue could be revisited in a committee meeting so action Could be taken.
VII. Committee Reports
i. Berola noted that he is looking for a date for the Public Hearing regarding the
b. Public Works
i. There will be a committee meeting on Monday 01/30/17 at 6:30 PM regarding
the Public Works budget.
c. Public Utilities
i. No report.
d. Health & Safety
i. No report.
e. Health & Housing
i. No report.
i. No report.
a. A motion to adjourn was made by Williams at 7:59 PM; second by Hemmerle. Voice Wote: Aye: Julie Barnhill, Tom Berola, Wic Devos, Jr., Matt Gillock, Larry Hemmerle, Rod Johnson, Ed Madaus, and Seth Williams. Nay: None. Present: None. Absent: Larry Hemmerle. (7-0-0-1).