Greenville City Council met June 28.
Greenville City Council met June 26.
Here is the minutes provided by the Council:
Call to Order: The special meeting of the Greenville City Council was called to order on Wednesday, June 28, 2017 at 7:30 p.m. by Mayor Alan Gaffner.
Present: Mayor Alan Gaffner, Councilman Jes Adam, Councilman John Gillard, Councilman Mike Heath and Councilman Kyle Littlefield.
Also Present: City Attorney Patrick Schaufelberger, City Manager Dave Willey and City Clerk Sue Ann Nelson.
The pledge of allegiance to the United States flag was recited.
Citizen Input: With no comments, citizen input was closed.
· Approval of minutes of the May 9, 2017 Regular Council Meeting, May 24, 2017 Special Council Meeting, June 8, 2017 Special Council Meeting;
· Financial Statements for May 2017;
· Approval of Accounts Payable totaling $236,086.88;
· Approval of minutes from May 22, 2017 Plan Commission Meeting, May 25, 2017 Tourism Committee Meeting;
· Approval of Greenville Public Library Annual Report, Administrative Reports of the Police Commissioners, Police Pension, Police Department, Public Works, Sewer and Water Departments, Building Permits and Code Enforcement.
· Record Items - None
Ordinance 3133 – Zoning Change at 405 and 419 W Franklin Avenue: Request from Simple Room to rezone three contiguous parcels known as 405 and 419 W Franklin from Neighborhood Urban to Commercial General. This change would permit the potential construction of a new facility (see ordinance on file for full text).
Ordinance 3134 – Vacate Alley Between Franklin Avenue and Willard Street: Request from the Simple Room to vacate alley between Franklin Avenue and Willard Street and portions of adjoining lots. Request made to allow for potential construction of new facility (see ordinance on file for full text).
Ordinance 3135 – Vacate Alley Between Hena Street and Dewey Street: Street and Dewey Street between Main Street and South Avenue extension. Additional request by the City of Greenville to vacate alley between Hena Street and Dewey street between South Avenue extension and Vine Street. Alley is unimproved and surrounded by privately owned residential parcels with no plans for future use (See ordinance on file for full text).
Bicentennial Committee Request for Tourism Funds: Request from Bond County Bicentennial Committee for $10,000 in Tourism funds for Bond County Bicentennial event July 1st and July 2nd.
Water Plant PureLine Service Agreement: Annual PureLine Service Agreement for four preventative maintenance visits and emergency visits. In the past the Platinum Service coverage was carried, but is no longer available due to the age of the equipment. City will opt for Silver plan, which includes preventative maintenance visits but the cost of repairs will be an additional charge. Total cost for the PureLine Silver Service Agreement is $17,310.
Water Plant Hach Service Agreement: Annual Hach Service Agreement for quarterly cleaning, inspecting, calibrating, and certification of turbidimeters, controller and spectrophotometer, including cost of repairs. Annual cost for service agreement is $5,896.
Greenville University Day Proclamation: Proclamation proclaiming June 1, 2017 as Greenville University Day, celebrating the naming transition from Greenville College to Greenville University in the year of its 125th anniversary.
Darryl Bolen Week Proclamation: Proclamation proclaiming June 11 – 17, 2017 as Darryl Bolen Week, recognizing his forty-four years of service to the Frist Christian Church. In addition ceremonial naming of Second Street between the intersection with Beaumont Avenue and Oak Street on the North and Harris Avenue on the South as Darryl Bolen Way.
Barry Williams Day Proclamation: Proclamation proclaiming June 17, 2017 as Barry Williams Day in the City of Greenville in conjunction with the Greenville Graffiti car show.
Eddie Deezen Day Proclamation: Proclamation proclaiming June 17, 2017 as Eddie Deezen Day in the City of Greenville in conjunction with the Greenville Graffiti car show.
Tyler Dale Day Proclamation: Proclamation proclaiming June 17, 2017 as Tyler Dale Day in the City of Greenville in conjunction with the Greenville Graffiti car show.
Approval of Consent Agenda: Motion by Adam, seconded by Littlefield, to approve the consent agenda as presented.
Ayes: Adam, Littlefield, Gillard, Heath, Gaffner
2017 Street Improvements: Bids were received from three contractors for 2017 street improvement program which includes a complete rebuild of South Street from Elm to Charles, mill and fill on the remaining streets, and seal and striping of city parking lots.
South Street - From Elm to Charles
Alley - Between College and Oak
Oak Street - From First to Prairie
Butternut - From Ash to Killarney
Harris Avenue - From Third to Fourth
Killarney - From Maple to Chestnut
City Parking Lots - 5 Lots to seal and stripe
Low bid was received from Christ Bros. for $238,794. Motion by Adam, seconded by Gillard, to approve bid from Christ Bros. for street improvements as identified.
Ayes: Adam, Gillard, Heath, Littlefield, Gaffner
Animal Control Facility Bids: In a joint effort between the City of Greenville and Bond County, request for proposal was prepared for bids to construct a new animal control facility. Three bids were submitted ranging from $446,800 to $490,000. In addition to the construction of the building, site engineering and preparation would also be necessary estimated at approximately $50,000. City Manager acknowledged that the bids received were higher than anticipated and the city’s share at 50% was more than was budgeted. Council expressed concerns regarding the cost to build a new animal control facility. City Manager indicated that he has been in discussions with County Board Chairman Elmore to explore what other possibilities may be available regarding having a viable animal control facility.
Dewey Street Water Main Extension and Harris Avenue Sewer Main Extension: Four bids were submitted following a request for proposal to install a water main extension along the east side of Dewey Street from College Avenue south to Main Street, and sewer main extension on the south side along Harris Avenue between Lake Street and Benton Street. Low bid was received from Korte & Luitjohan for $48,172.50. Motion by Gillard, seconded by Adam, to approve bid from Korte & Luitjohan for installation of Dewey Street water main ad Harris Avenue sewer main for $48,172.50.
Ayes: Gillard, Adam, Heath, Littlefield, Gaffner
Water Plant Upgrade Financing Discussion: City Manager reported that staff had met with the engineering firm to review the possible financing options available for water plant upgrades including Rural Development and IEPA loan options. If the city proceeds with building a new plant the debt service on the loan could require a substantial increase in rates. City Manager indicated that staff is going to explore other alternatives including an upgrade of the existing plant capacity and availability of an external water source that could be available if and when future expansion was needed.
Ordinance 3136 – Add Class G Special Event Liquor License: In accordance with the Liquor Control Ordinance; special event retail liquor licenses are simultaneously cancelled at the end of the special event. As such, prior to approval of a special event application, the council must increase the special event licenses by one. With one special event license currently approved, ordinance would increase the number from one to two. Application has been submitted for a special event license that cannot be approved without increasing the number of special event liquor licenses. Motion made by Gillard, seconded by Littlefield, to approve ordinance to increase the special event, Class G, liquor licenses from one to two (see ordinance on file for full text).
Ayes: Gillard, Littlefield, Adam, Heath, Gaffner
Class G Special Event Liquor License: Special event liquor license application has been received from Bond County VFW Post 1377 for liquor sales at the Bond County Fair to be held.
Application – Bond County VFW: August 3-9, 2017. The application has been reviewed, proof of current insurance has been provided, and a satisfactory police background check has been performed. Motion made by Adam, seconded by Littlefield, to approve Class G Liquor License for Bond County VFW Post 1377 for liquor sales at the Bond County Fair to be held August 3-9, 2017.
Ayes: Adam, Littlefield, Gillard, Heath, Gaffner
Ordinance 3137 – Prevailing Wage: Annual ordinance required per state statute adopting the State of Illinois Department of Labor prevailing wages for all public works projects, except those completed by city personnel. Motion by Gillard, seconded by Adam, to approve the 2017 Prevailing Wage Ordinance (see ordinance on file for full text).
Ayes: Gillard, Adam, Heath, Sanders, Gaffner
Appointment to Boards and Commissions: None
Old Business: Mayor Gaffner ask City Manager Willey to provide an update regarding Facebook. City Manager Willey reported that action on Facebook will be done with the website upgrade.
Councilman Adam inquired about the status of the new city signs. It was reported that the sign company has indicated that installation should begin in mid-July. Councilman Adam suggested that the old billboard by Love’s be removed as soon as possible.
New Business: Mayor Gaffner reported that there has been renewed interest in bike or walking paths. Mayor Gaffner indicated that he had reached out to the Kingsbury Park District Director and had spoken to KPD board member Theis about a joint effort between the city and park district. Councilman Heath reported that he had attended a community meeting recently regarding bike and walking paths. Councilman Heath expressed the desire to further explore what the cost would be to the city to mark the previously proposed road route.
Recess to Executive Session and Adjournment: At 9:10 p.m., moved by Adam, seconded by Littlefield, to recess to executive session for Purchase of Real Estate, Section 2 (c) (5); Sale of Real Estate, Section 2 (c) (6); Pending Litigation, Section 2 (c) (11); Personnel, Section 2 (c) (1) of the Open Meetings Act. The meeting was adjourned at 10:24 p.m. at the close of the executive session.