West Central Reporter

The Carrollton CUSD No. 1 Board of Education met June 20 to congratulate two track athletes who advanced to the state championship.

Here are the meeting's minutes, as provided by the district:

1 Carrollton CUSD #1 Board of Education Open Meeting Minutes Date: June 20, 2016 Time: 7:00 P.M. Location: Carrollton Grade School Library Type of meeting: X Regular Special Reconvened or rescheduled Emergency Name of person taking the minutes: Gina Settles, Board Secretary Name of person presiding: Tammy Weber, President Members in attendance: 1. Rodney Reif 2. Jeremy Reiter 3. Vicki Schnelten 4. Andy Stumpf 5. Tammy Weber Members absent: 1. Steve Adcock 2. Lisa Wade Approval of the Agenda Motion made by: Rodney Reif Motion to: Approval of the Agenda Motion seconded by: Vicki Schnelten Roll Call: “Yeas” “Nays” (X) Rodney Reif, Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed Communications: Dr. Cox and the board congratulated Claire Meyer and Wade Prough for their recent participation at the IHSA State Track finals. Superintendent’s Report: Dr. Cox gave a Facilities and Maintenance Update. At the high school, the locker room floors are ready for the epoxy covering; painting continues; new tile is being installed in the classrooms where the abatement work has been done; gates have been ordered for the high school drive and two new doors are ordered for the east wall of the gym. The parking lots at the grade school have been re-surfaced, installation work for the bollards is being finalized, and a new door has been ordered to replace the cafeteria entrance door. Dr. Cox shared the receipt of our annual rebate from IL ASBO for our participation in the P:Card system. Our total rebate for the year is $768.13 and represents 1% of our purchases using this system. Dr. Cox shared information from the Wellness Team meeting. This District and community team met on the Teacher’s Institute Day with a representative from GenH Kids to look at ways to increase the health and wellness of all students in the District. Dr. Cox shared information regarding fundraising efforts and the re-organization of the community committee Back the Track is BACK!!! Citizens: Opportunity for Visitors to Address the School Board Concerning Any Agenda Topic • Andy Stumpf shared what a nice job Luke Spainhoward is doing with the mowing and summer maintenance. 2 Approval of Items on Consent Agenda: Summary of discussion: Adoption of Consent Agenda, Approve Open Minutes and Closed Minutes from May 16, 2016 Regular Meeting, Treasurer’s Report (s), District Accounts Payable, School Activity Account (s), Payroll and Renewal of Treasurer’s Bond. Motion to approve these consent agenda items made by: Rodney Reif Motion seconded by: Jeremy Reiter Roll Call: “Yeas” “Nays” Rodney Reif, (X)Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed Agenda item: OLD BUSINESS Summary of discussion item: FY17 Budget Dr. Cox stated we will need to continue discussions about the direction to take regarding the upcoming school year if the State budget impasse continues. The Superintendent stated no decision on the opening of school needs or should be made until at least the July meeting as we will not have final FY16 numbers until then. Enrollment projections were also shared for the upcoming school year. Dr. Cox stated at this time all positions are not filled and expressed the importance of the educational and financial impact of these positions. Summary of discussion item: Softball Field Lease Dr. Cox stated we had originally received a two-year lease agreement from the city regarding the use of the softball fields. The Superintendent stated she has requested a one-year lease due to the financial state of the District and unknown state budget information. Motion made by: Andy Stumpf Motion to: Approve a one year Softball lease for $2500.00. Motion seconded by: Rodney Reif Roll Call: “Yeas” (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Softball Field Lease Dr. Cox stated she would like to discuss the possibility of charging a prorated amount of this lease to St. Johns for middle school softball. This has not been done in the past. Motion made by: Andy Stumpf Motion to: Approval to charge St.Johns a prorated amount of the softball lease. 3 Motion seconded by: Jeremy Reiter Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Prevailing Wage Dr. Cox stated current law requires public schools in June of each year to ascertain the prevailing rate of wages and publicly post or keep for inspection. The ROE will be submitting notice to local papers to reduce the cost per district for this publication. The Secretary read the resolution prior to motion for approval. Motion made by: Vicki Schnelten Motion to: Approve Prevailing Wage Resolution. Motion seconded by: Rodney Reif Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, Vicki Schnelten, (X)Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Cafeteria Bids Approval is needed to seek cafeteria bids for the 2016-2017 school year. This is an annual process. Motion made by: Rodney Reif Motion to: Approval to seek Cafeteria bids. Motion seconded by: Jeremy Reiter Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and (X)Tammy Weber Action: X Passed Failed “Nays” 4 Agenda Item: NEW BUSINESS Summary of discussion item: Concussion Management Protocols The Superintendent stated a team has been formed and draft protocols will be reviewed based on recent legislation regarding concussions during school and/or school events. Summary of discussion item: Hawk Code Minor changes have been recommended per the review team. This will need formal approval. Motion made by: Andy Stumpf. Motion to: Approve Hawk Code. Motion seconded by: Lisa Wade. Roll Call: “Yeas” (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Coach/Sponsor Handbook Administrators have been working with the Athletic Director to update components of this document. This will need formal approval. Motion made by: Rodney Reif Motion to: Approve Coach/Sponsor Handbook. Motion seconded by: Jeremy Reiter. Roll Call: “Yeas” Rodney Reif, (X)Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Advertising for Track Fundraising Dr. Cox stated formal approval is needed for a fundraising project that will benefit our track resurfacing project. Motion made by: Rodney Reif. Motion to: Approve a fundraising project to benefit our track. Motion seconded by: Andy Stumpf. Roll Call: “Yeas” (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” 5 Agenda Item: CLOSED SESSION A motion was made by Andy Stumpf and seconded by Jeremy Reiter to adjourn to closed meeting to discuss: The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity; Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Time of Adjournment: 7:50pm Open Session restarted at: 8:35pm Summary of discussion item: High School Social Studies Teacher/Civics Club Sponsor The recommended candidate for this position is Scott Zobrist Motion made by: Jeremey Reiter Motion to: Approve Scott Zobrist as High School Social Studies Teacher/Civics Club Sponsor Motion seconded by: Rodney Reif Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, Vicki Schnelten, (X)Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Resignation of Teacher’s Assistant Tiffany Flowers has submitted her resignation as Teacher’s Assistant. Motion made by: Rodney Reif. Motion to: Approve resignation of Teacher’s Assistant Tiffany Flowers. Motion seconded by: Vickie Schnelten. Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and (X)Tammy Weber Action: X Passed Failed “Nays” 6 Summary of discussion item: High School Special Education Teacher The recommended candidate for the High School Special Education Teacher is Tiffany Flowers. Motion made by: Jeremy Reiter Motion to: Approve Tiffany Flowers as High School Special Education Teacher. Motion seconded by: Rodney Reif Roll Call: “Yeas” (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Resignation of Grade School Teacher and High School Girls Basketball Coach Brian Madson has submitted his resignation as Grade School Teacher and High School Girls Basketball Coach. Motion made by: Andy Stumpf Motion to: Approve Brian Madson’s resignation as of July 31, 2016 as Grade School Teacher and High School Girls Basketball. Motion seconded by: Vicki Schnelten Roll Call: “Yeas” Rodney Reif, (X)Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Resignation of Middle School Special Education Teacher Kristin Frank has submitted her resignation as Middle School Special Education Teacher. Motion made by: Rodney Reif Motion to: Approve resignation of Kristina Frank Middle School Special Education Teacher Motion seconded by: Jeremy Reiter Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” 7 Summary of discussion item: Grade School Music Teacher The Recommended candidate for the Grade School Music Teacher is Lydia Roades. Motion made by: Jeremy Reiter Motion to: Approve Lydia Roades as Grade School Music Teacher. Motion seconded by: Rodney Reif Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, Vicki Schnelten, (X)Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: High School Girls Basketball Coach The recommended candidate for High School Girls Basketball Coach is Blaine Hartwick. Motion made by: Rodney Reif Motion to: Approve Blaine Hartwick as High School Girls Basketball Coach. Motion seconded by: Vicki Schnelten Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and (X)Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: High School Boys Baseball Coach The recommended candidate for High School Boys Baseball Coach is Jeff Krumwiede. Motion made by: Vicki Schnelten Motion to: Approve Jeff Krumwiede as High School Boys Baseball Coach. Motion seconded by: Rodney Reif Roll Call: “Yeas” (X)Rodney Reif, Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Middle School Girls Basketball Coach The recommended candidate for Middle School Girls Basketball Coach is Jamie Henson 8 Motion made by: Andy Stumpf Motion to: Approve Jamie Henson for Middle School Girls Basketball Coach. Motion seconded by: Vicki Schnelten Roll Call: “Yeas” Rodney Reif, (X)Jeremy Reiter, Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: Maternity Leave Alison Siebert is requesting maternity leave beginning on or about September 19th and will return on or about November 21st. Motion made by: Jeremy Reiter Motion to: Approve Maternity Leave for Alison Siebert on or about September 19th and will return on or about November 21st. Motion seconded by: Rodney Reif Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, (X)Vicki Schnelten, Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” Summary of discussion item: High School Volunteer Assistant Volleyball Coach (s) Taylor Sullivan and Ginger Gilmore are the recommended candidates for the High School Volunteer Assistant Volleyball Coaches. Motion made by: Rodney Reif Motion to: Approve Taylor Sullivan and Ginger Gilmore as High School Assistant Volunteer Volleyball Coaches Motion seconded by: Vicki Schnelten Roll Call: “Yeas” Rodney Reif, Jeremy Reiter, Vicki Schnelten, (X)Andy Stumpf, and Tammy Weber Action: X Passed Failed “Nays” 9 Agenda Item: COMMUNICATIONS: Dr. Cox and Rodney Reif attended the IASA Two Rivers Governing Meeting and shared some of the information discussed; next year’s meeting schedule, programs, and the budget. Vicki Schnelten gave information from the Four Rivers Meeting. Dr. Cox stated the following positions remain open for the upcoming school year, Fourth Grade Teacher, Grade School Special Education Teacher, High School Custodian, Middle School Cross Country and Middle School Baseball. Citizens: Opportunity for Visitors to Address the School Board Concerning Any Topic: • Andy Stumpf stated the marquee at the high school needs fixed; the letters do not match, could we look into some new lettering. Andy also stated he would love to see another Pre-K Class available, maybe including full day Pre-K. Approval of Motion to Adjourn Motion to adjourn made by: Jeremy Reiter Motion seconded by: Andy Stumpf All present signified by saying, “Aye.” Action: X Passed Failed Time of adjournment: 8:55 pm Post-Meeting Action Date minutes approved: July 18, 2016 Date minutes were available for public inspection: July 19, 2016 Date minutes were posted on District website: July 19, 2016