West Central Reporter

The Jacksonville School District No. 117 Board of Education met July 20 to review a series of health, dental and vision coverage issues.

The Jacksonville District #117 Board of Education meets at 7 p.m. on the third Wednesday of each month.

Jacksonville School District 117 Board of Education Regular July 20, 2016

The Board of Education of Jacksonville School District 117 met in Regular Session on Wednesday, July 20, 2016, beginning at 7:00 PM at the Jacksonville High School. Members present at roll call were Mrs. Ballard, Mr. Beard, Mr. Cantrell, Mr. Lonergan, Mrs. Maul, Ms. Wagner and Mrs. White. Also in attendance were Superintendent, Steve Ptacek, Assistant Superintendent, Dana Kinley, Director of Curriculum and Instruction, Sarah Raynor and Chief Financial Officer, Jamie Hadjan.

RECOGNITION – None

RECEPTION OF VISITORS, PETITIONS AND COMMUNICATIONS - None

APPROVAL OF AGENDA – Ms. Wagner moved, seconded by Mrs. Maul to approve the agenda as presented. Roll: Wagner, Maul, Lonergan, Ballard, White, Cantrell and Beard. Nay; None.

ANNOUNCEMENTS - UPCOMING EVENTS:

• Save the Date – We will be hosting the Chamber’s Business After Hours at Lincoln on September 1st.

• Registration is August 1-3 in all buildings

• New Teachers will begin training on August 15

• Teacher’s Institute Days are August 18 and 19

• Board Members are encouraged to attend the opening day assembly at 8:00 on August 18 in the JHS Auditorium.

• First day of student attendance is August 22.

STANDING REPORTS

• Financial/Treasurer's Report

• State Updates

• F.O.I.A. Report No Report

• Discipline Report – Mr. Beard asked that expulsions be added to the report. REPORTS

• Open Meetings Act Amendment – On June 30, s016, Governor Rauner signed House Bill 4630 into law as Public Act 99-515 which amends the Open Meetings Act to provide elected and appointed officials with the right to access closed session minutes and verbatim recordings of the public body on which they serve. This Law grants access to elected and appointed officials as shown (1) in the public body’s main office or official storage location; (2) in the presence of a records secretary, an administrative official or elected official of the public body, and (3) no removal from the public body’s main office or official storage location, except by vote of the public body or court order. This law is effective immediately.

• Diesel Fuel Contract Extension – In 2015, the Board approved a bid from Prairieland FS Inc. as the supplier of our diesel fuel for the 2015-16 school year. The contract price of $.0475 per gallon above the Bidder’s cost per gallon of fuel was the accepted bid. The contract had a clause to extend the contract period by one additional year to include July 1, 2016 through June 30, 2017 at the same contract price. The District has sent notification to Prairieland FS Inc. of its intent to extend the contract for the 16-17 school year.

Board of Education 2 July 20, 2016 Regular Insurance Renewals – Medical insurance In 2013, the BOE approved a resolution to withdraw from Egyptian Trust and adopted new health and ancillary insurance policies from Blue Cross Blue Shield of Illinois (BCBSI), Guardian and One America. The initial project savings was more than $600,000 for the District. In January of 2014, the Federal government implemented additional fees to premiums in the amount of 3.5% of the premiums. This increase was anticipated and was included in the original calculation of the $600,000 savings.

In June 2014, RW Troxell, our insurance broker/consultant, contacted Administration to discuss the premiums for the renewal of BCBSI of the upcoming 14-15 school year. At that time, BCBSI initial proposal was to pass on any increase to premiums for our group. Because of RW Troxell’s relationship with BCBS, they were able to negotiate more and settled on a 2.5% decrease to the 14-15 premiums.

In June 2015, we started talks with BCBSI for the upcoming renewal for the 15-16 school year. The initial quote was a rate increase of 9.8%. After some negotiations, RW Troxell has gotten the increase down to 8%. BCBSI is stating that based on our claims for the 14-15 school year, this increase is fair and reasonable.

In June 2016, we met with BCBSI for the 16-17 renewal. The initial quote was a rate increase of 14.9%. RW Troxell was able to negotiate the rate down to 9.9%. The reason for the increase is our high utilization rates.

Taking the 2.5% decrease for 14-15, adding the 8% increase for 15-16 and the 9.9% for 2016-17, the increase for each of the last three years averages to a 5.13% per year increase.

Based on 15-16 school year’s total cost for medical insurance premiums of approximately $3.75 million, this increase will be approx. $371,500 for the 16-17 school year.

Dental/Vision insurance Renewals for Vision/Dental from Guardian for the 16-17 school year started off at 12% for vision and 18% for dental before RW Troxell negotiated them down. Dental insurance (which is 100% paid by employee) is getting a 9% increase to both plans (High and Low). Vision insurance, (which the District pays as a benefit for employee only) is also getting a 9% increase. Life Insurance with Guardian is locked in at last year’s premiums for a second year, so there will be no increase.

CONSENT AGENDA – Mr. Lonergan moved, seconded by Mr. Cantrell to approve the Consent Agenda Items as presented:

• Consideration of Previous Minutes – June 15, 2016 Regular and June 22, 2016 Special

• Consideration of Food and Supply Products Bids

• Consideration to Dispose of Surplus Equipment

• Consideration of Student Handbooks Roll: Lonergan, Cantrell, Ballard, Wagner, White, Maul and Beard. Nay; None.

CLOSED SESSION –Mr. Lonergan moved, seconded by Mrs. White to adjourn to Closed Session at 7:23pm for the purposes of:

• The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District. 5 ILCS 120/2(c)(1), as amended by P.A. 93-0057.

• Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(2).

Board of Education 3 July 20, 2016 Regular

• Litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the district finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed meeting minutes. 5 ILCS 120/2(c)(11). Roll: Lonergan, White, Wagner, Maul, Cantrell, Ballard and Beard. Nay; None.

RETURN TO OPEN SESSION – Ms. Wagner moved, seconded by Mr. Cantrell to return to Open Session at 8:35pm.

ACTION ITEMS Personnel Recommendations – Mr. Cantrell moved, seconded by Mr. Lonergan to approve the personnel recommendations as presented: Resignation

• James Ian Lebshier, Science Teacher at JHS, effective July 1, 2016.

• Kandace Tarvin-Ashford, 4th Grade Teacher at Murrayville-Woodson Elementary School, effective July 7, 2016.

• Lindsey Clifford, 1:1 Paraprofessional at Eisenhower Elementary School, effective August 1, 2016.

• Laura Bohlen, Science Teacher at JHS, effective July 5, 2016.

• Allison Edwards, 1:1 Paraprofessional at Garrison School, effective July 1, 2016.

Employment-Certified

• Susan Farris-Howard, Special Education Teacher at Turner Junior High School, Salary Schedule: MA, Step A: $37,243/per year (Probationary Year 1), effective August 18, 2016, contingent upon receipt of required employment documentation.

• Teresa Rogers, Elementary Music Teacher at Eisenhower Elementary School and Murrayville- Woodson Elementary School, Salary Schedule: BA, Step A: $33,090/per year (Probationary Year 1), effective August 18, 2016, contingent upon receipt of required employment documentation.

• Emily Feldker, Special Education Teacher at JHS, Salary Schedule: BA, Step A: $33,090/per year (Probationary Year 1), effective August 18, 2016, contingent upon receipt of required employment documentation.

• Emilee Secrist, Primary/Intermediate Teacher at Washington Elementary School, Salary Schedule: BA, Step D: $33,999/per year (Probationary Year 1), effective August 18, 2016, contingent upon receipt of required employment documentation.

• Angela Russell, Primary/Intermediate Teacher at Lincoln Elementary School, Salary Schedule: BA, Step A: $33,090/per year (Probationary Year 1), effective August 18, 2016, contingent upon receipt of required employment documentation. Employment-Classified

• Rachael Jones, Secretary at South Elementary School (10 month plus – 210 days/year), Salary: $13.00/per hour, effective July 28, 2016.

• Penny Slaughterback, Secretary at Jacksonville High School (12 month), Salary: $13.00/per hour, effective July 28, 2016. Salary Recalculations

• Don Grubb, Night Head Custodian at JHS formerly approved at Salary: $22.04 per hour, effective June 23, 2016, salary recalculated to Salary: $22.81 per hour, effective June 23, 2016.

Employment-Modifications/Re-Assignments/Promotions/Transfers

• Monica Dixon, Physical Education Teacher at Murrayville-Woodson Elementary and Jacksonville High School involuntary transfer to Physical Education Teacher at Murrayville-Woodson Elementary School and Central Office, no change in salary, effective August 18, 2016.

• Shawn Smith, 6th Grade Teacher at Washington Elementary School, voluntary transfer to Drama\Debate Teacher at Turner Junior High School, no change in salary, effective August 18, 2016.

• Diane Correll, (.72 FTE) Food Service Worker at JHS promoted to (.75 FTE) Food Service worker at JHS, no change in hourly wage, effective August 22, 2016.

Board of Education 4 July 20, 2016 Regular

• Andrew Comstock, 5th Grade Teacher at North Elementary School, voluntary transfer to Crossroad Learning Center, no change in salary, effective August 18, 2016.

• Kristin Deen, Secretary at Turner Junior High School, voluntary transfer to Jacksonville High School, no change in salary, effective August 4, 2016. Stipends

• Jessie Shelton, Elementary Music (Band/Orchestra) for District #117 for the 2016-2017 school year, Stipend: $933.42, 3% on the base of $31,114, effective August 18, 2016.

• Teresa Rogers, Elementary Music (Band/Orchestra) for District #117 for the 2015-2016 school year, Stipend: $933.42, 3% on the base of $31,114, effective August 18, 2016.

• Evan Wells, Girls 8th Grade Basketball Coach for Turner Junior High School for the 2016-2017 school year, effective July 21, 2016. Stipend: $2,800.26, 9% on the base of $31,114. Stipend Recalculation

• Rory Holmes, formerly approved for Assistant Football Coach at JHS for the 2016-2017 school year, effective June 16, 2016, Stipend: $3,111.40, 10% on the base of $31,114 and paid by Crimson Pride, stipend recalculated to Stipend: $1,555.70, 10% shared at 5% on the base of $31,114 and paid by Crimson Pride. Roll: Cantrell, Lonergan, Ballard, Wagner, Maul, White and Beard. Nay; None.

Consideration of Official District Style Guide- Mr. Cantrell moved, seconded by Ms. Wagner to establish official fonts, uniform colors and logo which must be used for all uniforms according to the Official Logo Standards Guide as amended.

• Official Type Face must be printed in PMS200 Red or White: Player Pro Bold and Cream Puff Cursive

• Primary Colors: Red PMS200 and White

• Secondary Colors: Black or Gray PMS443

• Primary Logo: The primary logo will be the “J” in Player Pro Bold font.

Uniforms shall be any item of clothing worn by a student while representing JHS/JMS in a school sponsored event. Items include warm-ups, shooting shirts, etc. that are worn on game day on the field/court/stage, etc. In all cases, the Player Pro Bold font must be used with the exception of “CRIMSON(S)” which may be in Cream Puff Cursive or another approved font if “J” or “JHS/JMS” or “JACKSONVILLE” in Player Pro Bold is also used as the principal logo on the uniform. Anything that includes the official logo and will be part of a uniform must be approved by the Athletic directors of Jacksonville High School and Jacksonville Middle School. Roll: Cantrell, Wagner, White, Maul, Ballard, Lonergan, and Beard. Nay; None.

Approval of Revised Organizational Chart - Mr. Cantrell moved, seconded by Mr. Lonergan to approve the revised Organizational Chart as presented. Roll: Cantrell, Lonergan, Ballard, White, Maul, Wagner and Beard. Nay; None.

Consideration to Purchase Evaluation Program – Mr. Lonergan moved, seconded by Mrs. Maul to approve the purchase of TalentEd program for District Evaluations as presented for $20,230. Roll: Lonergan, Maul, Wagner, White, Ballard, Cantrell and Beard. Nay; None.

Consideration of Board Policy Revisions – Mrs. Maul moved, seconded by Mrs. Ballard to approve the policy revisions as presented:

• 5:30 Hiring Process and Criteria

• 7 190 Student Discipline

• 7.200 Suspension Procedures

• 7.210 Expulsion Procedures

• 8 20 Community Use of School Facilities Roll: Maul, Ballard, Cantrell, White, Wagner, Lonergan, and Beard. Nay; None.

Board of Education 5 July 20, 2016 Regular Consideration to Purchase Press Plus Policy Service – Mrs. White moved, seconded by Mr. Lonergan to approve the purchase of Press Plus Policy Service from Illinois Association of School Boards as presented. Roll: White, Lonergan, Maul, Wagner, Ballard, Cantrell and Beard. Nay; None.

Consideration of Sprinkler System Bid – Mrs. Maul moved, seconded by Mr. Cantrell to accept the low bid from Illini Fire Service of Champaign, IL, for the installation of an automatic sprinkler system at Crossroads Learning Center for $21,440.00 as presented. Roll: Maul, Cantrell, Ballard, White, Wagner, Lonergan, and Beard. Nay; None.

Consideration of Extra-curricular Code Changes – Mrs. Ballard moved, seconded by Mr. Lonergan to adopt the revised Athletic Code/Extra Curricular Code as presented. Changes are outlined below:

• Jacksonville High school students must be passing all subjects in which they are currently enrolled with a current cumulative semester grade of D or higher. The IHSA bylaws require that academic eligibility be checked each week. Eligibility runs from Monday through the following Sunday. Any student failing to meet this weekly academic requirement will be suspended from all extra- curricular activities for seven (7) calendar days.

• As per IHSA rules, a student must have passed and received credit toward graduation for 5 classes and/or 2 1?2 credits of high school work for the entire previous semester to be eligible at all during the ensuing semester.

• Second Offense: After a second offense against the Behavior Code, the student will be immediately dismissed from the team for the remainder of the current season and will forfeit all awards he/she is eligible to receive. If the offense occurs with less than 50 % of the current season remaining, the student-athlete will miss 50% of the next season he/she participates. If the second offense against the Behavior Code happens prior to the start of the season, the student will be suspended for the entirety of the next season the student participates.

• Before resumption of competition, the student and his/her parent/guardian must contact the Head Coach or teacher, Athletic Director or JHS Administration to arrange a conference. The purpose of the conference is to review the facts and circumstances surrounding the rules infraction, the present situation and the future implications.

Roll: Ballard, Lonergan, Wagner, Maul, Cantrell, White and Beard. Nay; None.

ADJOURNMENT – Ms. Wagner moved, seconded by Mr. Cantrell to adjourn the meeting at 9:07pm. Roll: Wagner, Cantrell, Lonergan, Maul, White, Ballard and Beard. Nay; None.

____________________________________ ___________________________________ President Secretary