Carrollton council members discuss widening Teresa Lane

By Lhalie Castillo

Dec 3, 2016

The Carrollton City Council met June 9 to discuss widening Teresa Lane.

Here are the meeting's minutes, as provided by the council:

City of Carrollton

City Council Meeting Minutes

June 9th, 2016

Item No. 1

The meeting was called to order by Mayor Pro Tem, Harness and roll was taken:

PRESENT: Butler, Baker, Harness, Freand – 4

ABSENT: Keller, Wilson – 2

Item No. 2

Reports submitted for the month of May: Water Office Report, Police Report, Public Works Report, Treasurer’s Report, and City Clerk’s Report along with a check from the Circuit Clerk in the amount of $284.44.

Mayor Pro Tem Harness asked for a motion to approve the reports as submitted.

Alderman Baker made a motion to approve the reports as submitted to the council.

Alderman Freand seconded the motion.

YAYS: Butler, Baker, Harness, Freand – 4

NAYS: None – 0

ABSENT: Keller, Wilson – 2

Item No. 3

The next item on the agenda was to discuss the possible widening of Teresa Lane on the South end of Carrollton where it adjoins Highway 67.

It was discussed among the council to see what potential costs would be and who would be paying for the expense of the project.

Public Works Director, Mike Snyder said that he was in the process of getting together some figures as to how much the project would cost but did not have any ready to present at the time of the meeting.

Alderwoman Butler suggested that Mr. Snyder continue to look into how much the project would cost and to also look into if the owners of Bucks Crossing Inc. were planning on paying for the cost of the project at all, or if it would be entirely an expense to be taken by the city if the project was given the approval by the council.

City Clerk, Ryan Scott said that he viewed it as investment that the City of Carrollton should definitely look into. He stated that if the entrance to the road was widened and Bucks Crossing Inc. did put in diesel gas pumps in, then the city would benefit from taxes generated by sales as well as property taxes.

Mayor Pro Tem, Harness said that he did not view it that way.

Alderwoman Butler suggested that the matter be tabled until more information could be provided and Mr. Snyder could present expense figures to the council to review.

Alderman Baker seconded the motion to table.

YAYS: Butler, Baker, Harness, Freand – 4

NAYS: None – 0

ABSENT: Keller, Wilson – 2

Item No. 4

The next item on the agenda was to check on any updates with the next steps in the Fast Track Demolition. The council had previously approved a new ordinance that would revise the way the city handled delinquent properties. Chief of Police Terry Gross informed the council that him and City Attorney, Bill Strang were finishing the paperwork that needed to be done, and then the City Clerk would take it from there.

Once all documentation was finished, the City Clerk would give notice to the property owner, submit a notice of remediation in the Jacksonville paper for 3 consecutive issues, and the Carrollton Police Department would stake a sign of notice in the property’s yard as well.

All was on proceeding as planned, and the notices would begin within the next few weeks.

Item No. 5

The next item on the agenda was to hear from Randel Rhoads who serves on the planning and zoning committee. Mayor Pro Tem, Harness said that Mr. Rhoads wanted to address the council about a subject, but was unsure what it was about.

Mr. Rhoads did not show up to the meeting.

Item No. 6

The next item on the agenda was to brief the council on the ordinance that needed to be passed regarding the well setback zone at the water plant. Due to new EPA regulations, the setback zone that was currently in place at the water plants, with the fencing around the wells, needed to be moved back a certain amount of feet.

Mayor Pro Tem, Harness asked Water Plant Operator, Rick Goans if all the necessary paperwork had been submitted to the state and EPA for approval. Mr. Goans said that all of it had been and that the draft of the ordinance that the City would need to approve would be available for the July meeting.

Item No. 7

The next item on the agenda was to get approval for a new pump in the wells. The one that was currently being ran for the City had went out and a new one was needed. Mr. Goans, on behalf of the water plant was requesting that the council approve the expense of a new well pump from Brockte in the amount of $18,000.

Alderman Baker reluctantly said that he would make the motion to approve the expense since it is something that the City had to have.

Mayor Pro Tem, Harness seconded the motion.

YAYS: Butler, Baker, Harness, Freand – 4

NAYS: None – 0

ABSENT: Keller, Wilson – 2

Item No. 8

The next item on the agenda was to approve new tires for the backhoe that was used by the Street Department. Public Works Director, Mike Snyder said that it had been quite a few years since the tires had been replaced and that they needed to be replaced pretty bad. He said that he had gathered some bids, in which he presented to the council.

After reviewing the bids, the cheapest one came in from Main Street Tire in Carrollton for a cost of $1,468.00.

Alderman Freand made a motion to approve the expense of paying Main Street Tire $1,468.00 for the tires needed for the City of Carrollton’s backhoe.

Mayor Pro Tem, Harness seconded the motion.

YAYS: Butler, Baker, Harness, Freand – 4

NAYS: None – 0

ABSENT: Keller, Wilson – 2

Item No. 9

The next item on the agenda was to approve a part-time worker for the street department who would be employed for the duration of the summer. Public Works Director, Mike Snyder said that he would like for the council to hire Josh Krumweide to help out during the summer. Mr. Snyder said that Josh had worked for the city in the past summers and was very good help and a great addition to the street department. He said that he was already knowledgeable with what needed to be done for the job that he would be hired for.

Alderman Freand made a motion to approve the hire of Josh Krumweide for part-time summer help.

Mayor Pro Tem, Harness seconded the motion.

YAYS: Butler, Baker, Harness, Freand – 4

NAYS: None – 0

ABSENT: Keller, Wilson – 2

Item No. 10

The next item on the agenda was an update on the risk management that was being handled by a committee made up of three aldermen. Alderwoman Sharon Butler, said that the committee was still in the process of handling some of the items listed. She said that they were slowly but surely making progress and to be patient as they would have most of it handled and taken care of very soon. She thanked everyone for their patience.

Item No. 11

The next item on the agenda was to hear public comments. There were no public comments at this time.

There were also no council comments given at this time.

Item No. 12

The council then adjourned into executive session to discuss personnel and litigation.

Alderman Freand made the motion to adjourn into executive session.

Mayor Pro Tem, Harness seconded the motion.

Item No. 13

Following executive session, the regular meeting was opened back up by the Mayor Pro Tem and roll was taken:

PRESENT: Butler, Baker, Harness, Freand – 4

ABSENT: Keller, Wilson – 2

With nothing further, and no further comments, Mayor Pro Tem Harness made a motion to adjourn. Alderman Freand seconded the motion.