The Greenville City Council met Sept. 13 to review healthcare proposals.
Here are the meeting's minutes, as provided by the council:
"The City of Greenville operates under a managerial form of government. The mayor and council members are elected at-large to four-year terms alternating every two years"
Regular Council Meeting of the City of Greenville on Tuesday, September 13, 2016
Call to Order: The regular meeting of the Greenville City Council was called to order on Tuesday, September 13, 2016 at 7:30 p.m. by Mayor Alan Gaffner.
Roll Call: Present: Mayor Alan Gaffner, Councilman Jes Adam,
Councilman John Gillard, Councilman Mike Heath and Councilman Roger Sanders.
Also Present: City Attorney Patrick Schaufelberger, City Manager
Dave Willey and City Clerk Sue Ann Nelson.
The pledge of allegiance to the United States flag was recited.
Audit Presentation for Fiscal Year April 30, 2016
Representatives with Scheffel Boyle, Mark Korte, Howard Held, Lisa Winkeler, Sarah Kincaid, and Amber Rode were in attendance to present the audit for fiscal year ending April 30, 2016. Ms. Winkeler went through the various schedules, and reported the audit received a clean opinion from the firm. Howard Held provided a general analysis of the financial statements and positive trends exhibited. The city received a positive financial audit report in terms of financial performance and internal controls and procedures.
Citizen Input: Mr. Robert Rodgers asked that the council consider that for future council decisions which involved contracted services paid by the residents, the council would conduct a town hall meeting to solicit input and establish a committee including constituents to assist in preparation of the contracted services. John Stanton suggested that to avoid large discarded trash from remaining along the curb, further communication be provided informing residents that all trash must be placed within the trash tote, and any trash piled outside of the tote will not be picked up. With no further comments, citizen input was closed.
CONSENT AGENDA: • Approval of minutes of the August 9, 2016 Regular Council
Meeting, August 18, 2016 Special Council Meeting;
• Financial Statements for August 2016;
• Approval of Accounts Payable totaling $486,925.25;
• Approval of minutes from August 11, 2016 Plan Commission Meeting, August 25, 2016 Tourism Committee Meeting;
• Approval of Administrative Reports of the Police
Notice of Approved Boat Dock Variances:
New Electric Service for Lift Station:
Sewer Plant Influent Pump:
Sewer Pump at Sixth Street Lift Station:
Street Improvement Change Order:
Department, Public Works, Sewer and Water Departments, Building Permits and Code Enforcement.
City Code establishes boat dock rules and regulations and allows variances to be approved by the City Manager and Code Enforcement Officer. The following boat dock variances have been granted.
• Kevin and Nichole Rutz – 14 Denzel Drive Variance of 60’ total maximum width standard and 40’ maximum roof width standard.
• James and Sue Braffet – 1316 Northlake Avenue Adherence to permit restriction requiring neighboring landowners to sign off on dock placement.
• Burl and Paula Marohl – 1207 Lewisville Lane Variance of 100’ minimum shoreline and setbacks.
• Ed and Nancy Pinnell – 1428 Hillcrest Variance to 30’ maximum length from shoreline standard.
New electric service was required for the new lift station at Fourth Street and Route 40. With payment being required by Ameren before service could be installed, City Manager exercised emergency spending authority to authorize payment of $6,993.28 and installation of electric service for lift station for unserved sewer project.
When approved repairs were being made to the wet end of the influent pump, it was determined that the influent pump chopper pump needed to be replaced. City Manager exercised emergency spending authority to authorize purchase of pump for wastewater plant for $3,975 from Missouri Machinery & Engineering.
Recently one of the submersible pumps at the Sixth Street lift station malfunctioned which caused damage to the other pump. Sewer department staff was able to make repairs to one of the pumps and is using a stand-by pump until a new pump is received and installed. City Manager exercised emergency spending authority to order a new pump for Sixth Street lift station for a total of $6,325 from Missouri Machinery & Engineering.
When the road rebuild was being done on South Street between Prairie and Elm, additional rock was required to create an adequate base prior to laying asphalt. In addition sidewalk and apron work
Loan from General Fund to ED Capital Fund:
Approval of Consent Agenda:
was necessary at the alley intersection on South Street. Additional work was also needed for the roadway edge on Eagle Drive and asphalt patch work at the railroad on Franklin. City Manager exercised emergency spending authority to authorize work needed to complete the project totaling $30,033.06.
South Street Base $ 22,385.42 South Street Sidewalk 3,300.00 Eagle Drive 1,847.64 Franklin RR Asphalt 2,500.00 $ 30,033.06
With the annual property tax due for the leased Buchheit building, the city needs to make a loan from the General Fund to the ED Capital Fund. While the monthly lease payment was established with Buchheit to cover the amount of the monthly mortgage held by the City, expenses incurred for the property tax will be payable if Buchheit exercises its purchase option. For 2015 real estate taxes, payable in 2016, is $62,461.02. The amount due between the funds will continue to increase until the end of the term of the lease.
Motion by Gillard, seconded by Adam, to remove the approved boat dock variances and approve the consent agenda as presented.
Ayes: Gillard, Adam, Heath, Sanders, Gaffner Nays: None Motion carried.
City Manager Willey explained that boat dock variances, as outlined in city code, is approved by the Code Enforcement Officer and City Manager. The action to include on the consent agenda is to have them memorialized into the minutes. Motion by Gillard, seconded by Adam, to affirm the approved boat dock variances.
Ayes: Gillard, Adam, Heath, Sanders, Gaffner Nays: None Motion carried.
Employee Health Insurance Plan:
Health insurance proposals were received from three carriers, Coventry, BlueCross BlueShield and State of Illinois Central Management Services with various benefit options. With the current plan no longer available, staff recommendation is to remain with the current provider, Coventry and the Value Plus PPO 6000 plan with a $750/$1500 employee deductible. Employee contribution is 15% for employees and 35% for dependent coverage. Motion by Sanders, seconded by Gillard, to approve the proposal from Coventry Value Plus PPO 6000 employee health care plan for the policy period October 1, 2016 through September 30, 2017 with employee deductible to be $750/$1,500, and employee contribution set at 15% for employee portion and 35% for dependent coverage.
Ayes: Sanders, Gillard, Adam, Heath, Gaffner Nays: None Motion carried.
Resolution 2016-3 Support to Install Water and Sewer Line:
While repairing a leak in the alley between Second and Third Street north of College Avenue, it was discovered that a new water and sewer line is necessary to properly serve the residents and businesses. Resolution of Support is necessary to show approval of city-funded project for regulatory agency and to proceed to purchase parts, excavation and engineering. Motion made by Adam, seconded by Gillard, to approve Resolution of Support to install water line, sewer line and manhole in alley between Second and Third Street north of College Avenue not to exceed $25,000 (see resolution on file for full text).
Ayes: Adam, Gillard, Heath, Sanders, Gaffner Nays: None Motion carried.
Appointment to Boards and Commissions: None.
Old Business: City Manager reported that bids have been received for improvements to the animal shelter with the next step to initiate discussions with the county.
Sidewalk work in conjunction with Kingsbury Park District at the Jaycee Park is scheduled for this week.
New Business: City Manager Willey provided the council with information on mosquito management services as well as mosquito counts from the two traps monitored by the Bond County Health Department. Council discussed current methods being used and other options to enhance treatment. Consensus was to continue to treat standing water identified by city crews or those reported by residents with larva briquettes and to resume mosquito spraying.
Recess to Executive Session:
At 8:48 p.m., moved by Sanders, seconded by Gillard, to recess to executive session for Purchase of Real Estate, Section 2 (c) (5); Sale of Real Estate, Section 2 (c) (6); Pending Litigation, Section 2 (c) (11); Personnel, Section 2 (c) (1) of the Open Meetings Act.
Ayes: Sanders, Gillard, Adam, Heath, Gaffner Nays: None Motion carried.
Reconvene: At 9:46 p.m. the meeting reconvened in open session with all staff and council members present except for Councilman Adams who had to leave due to a work commitment.
Fraternal Order of Police Contract:
Following several months of negotiations and member ratification, a three-year contract was presented to the council for consideration. Motion by Heath, seconded by Sanders, to approve Fraternal Order of Police contract from May 1, 2016 through April 30, 2019 (see contract on file for full text).
Ayes: Heath, Sanders, Gillard, Gaffner Nays: None Absent: Adam Motion carried.
Nonrepresented Wage Adjustments:
City Manager Willey presented nonrepresented staff wage adjustments. Motion by Gillard, seconded by Heath, to approve nonrepresented staff salary adjustments retroactive to May 1, 2016.
Ayes: Gillard, Heath, Sanders, Gaffner Nays: None Absent: Adam Motion carried.
Adjournment: Motion by Gillard, seconded by Sanders to adjourn the regular
September meeting of the Greenville City Council at 9:48 p.m.
Ayes: Gillard, Sanders, Heath, Gaffner Nays: None Absent: Adam Motion carried.
______________________________ City Clerk
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