The village of Godfrey Board of Trustees met Oct. 20 to sell surplus vehicles.
Here are the meeting's minutes, as provided by the board:
"The Godfrey Village Board meets every first and third Tuesdays of the month at the village hall."
GODFREY, ILLINOIS Regular Meeting September 20, 2016
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:30 p.m., September 20, 2016, at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call: Present: Sarah Johnes, Karen McAtee, Joe Springman, Mark Stewart, Michael Stumpf, Eldon Williams and Mayor Michael McCormick.
Village Attorney Present: Tom Long Budget Director Present: Joe Hughes Building Code and Zoning Administrator Present: Laura Dixon Director of Parks and Recreation Present: Kimberly Caughran Director of Maintenance Present: Jim Lewis Village Engineer Present: Josephine Emerick Economic Development Present: William Catalano
Mayor McCormick asked for the approval of the minutes for the September 6, 2016, meeting. With no objections from the Board the September 6, 2016 minutes were approved as submitted.
PUBLIC COMMENTS:
STANDING COMMITTEES: PUBLIC SAFETY COMMITTEE: Chairman Williams reported that the next meeting of Public Safety Committee will be October 3, 2016 at 6:00 p.m. at the Village Hall.
FINANCE COMMITTEE REPORT Chairman Stewart reported that the next meeting of the Finance Committee will be October 3, 2016, after the close of the Public Safety Committee.
COMMITTEE REPORT: PARKS AND RECREATION DEPARTMENT Kimberly Caughran, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be October 14, 2016 at 8:30 a.m. at Village Hall.
PLANNING AND ZONING COMMISSION Laura Dixon, Building and Zoning Administrator, reported that the next meeting of the Planning and Zoning Commission has been cancelled on October 19, 2016.
COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND INFRASTRUCTURE COMMITTEE Tom Long, Chairman of the Community Planning, Economic Development and Infrastructure Committee reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee will be on October 12, 2016 at 6:15 p.m.
SPECIAL PROJECTS SEWER COMMITTEE Trustee Springman reported that the next meeting of the Special Projects Sewer Committee will be October 5, 2016 at 5:00 p.m. at the Village Hall.
GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE Chairman Nate Keener reported that the next meeting of the Godfrey Climate Protection And Energy Efficiency Committee will be October 3, 2016 at 10:00 a.m. at the Village Hall.
CAPITAL PROJECTS COMMITTEE Chairman Stumpf report that the next meeting of the Capital Projects Committee will be October 4, 2016 at 10:00 a.m. at the Sewer Facility.
COMMUNICATIONS: Trustee Stewart moved to place all correspondence on file in the Mayor’s and Clerk's offices: a memo from Charter and a Thank you note from the Peipert Family. Seconded by Trustee Springman. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
OLD BUSINESS: CONSIDERATION OF RIGHT-OF-WAY PURCHASE AGREEMENT AND AGREEMENT FOR TEMPORARY CONSTRUCTION EASEMENT WITH MS RAO TRUST – INGHAM LANE Jo Emerick, Village Engineer, presented the agreement with Juneau Associates Inc. PC. for the additional Surveying for new right-of-way and Temporary Construction Easement for the MS RAO Trust at a cost not to exceed $3,250. Trustee Stewart moved for the approval of the an agreement with Juneau
Associates Inc. PC. for the additional Surveying for new right-of-way and Temporary Construction Easement for the MS RAO Trust at a cost not to exceed $3,250, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
NEW BUSINESS: DISCUSSION AND CONSIDERATION OF FOLLOWING ITEMS/PROJECTS
a. SLAG CHIPS b. STREET – CONCRETE REPAIR Jim Lewis, Director of Maintenance, asked the Board of direction with Street Maintenance – Concrete Repair projects. Projects that could be completed this year are the follows: Entrance of Summerfield Subdivision, Elmwood Curbs, or the sidewalk at Homer Adams Park – ADA required. The Board gave direction to Public Works to complete the following projects: 1. Entrance of Summerfield Subdivision; 2. Elmwood – Curb and Gutter Repairs; and 3. Sidewalk at Homer Adams Park – ADA Compliance.
CONSIDERATION OF MARKETING UPDATE OF HOTEL STUDY William Catalano, Director of Economic Development and Brand Marketing, presented two proposals for Hotel Study from HMI Inc. of Milwaukee, Wisconsin at a cost of $5,975; and HVS of St. Louis, Missouri at a cost of $10,000. Trustee Stewart moved for the approval of the lowest proposal from HMI Inc. of Milwaukee, Wisconsin at a cost of $5,975 for the update Hotel Study for the Village, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
CONSIDERATION FOR 3014 GODFREY RD. FACADE APPLICATION-BUSINESS DISTRICT William Catalano, Director of Economic Development and Brand Marketing, presented the Façade Application from Gerard Fischer of American Family Insurance at 3014 Godfrey Road for parking lot improvements at a cost $30,180.00 with a reimbursement for the project from the Business District in the amount of $8,045, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF RBGA CURRENTS & CVB VISITORS GUIDE/AD PLACEMENT William Catalano, Director of Economic Development and Brand Marketing, presented the Ad Placement with the CVB Visitor’s Guide at a cost of $1,750; and the RBGA Currents Publication at a cost of $1,385 with a layout cost for both ads of $300. Trustee Stumpf moved for the approval of the Ad Placement with the CVB Visitor’s Guide at a cost of $1,750; and the RBGA Currents
Publication at a cost of $1,385 with a layout cost for both ads of $300; at a total cost of $3,435, seconded by Trustee Stewart. Poll of Board: Ayes-6, Nays- 0, Absent-0. Motion carried.
CONSIDERATION OF SURPLUS VEHICLE: 2003 DODGE CARRYALL 1D7HA16N33J516768 Trustee Stumpf moved to waived the bidding requirements to allow the Village to sell the 2003 DODGE CARRYALL - 1D7HA16N33J516768, seconded by Trustee Springman. Roll Call Vote: Ayes-Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None, Absent-None. Motion carried.
Trustee Stumpf moved to accept the highest proposal for the 2003 DODGE CARRYALL - 1D7HA16N33J516768 to Timothy M. Bechel of Godfrey, Illinois at a cost of $250, seconded by Trustee Springman. Roll Call Vote: Ayes-Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None, Absent-None. Motion carried.
PUBLIC COMMENTS: Trustee Stumpf suggested that the Village fix the lighting in the Village Hall.
Clerk Whisler reported that Election petition are available for the Consolidated Election on April 4, 2017. Position up for election are President, Village Clerk, 3 Trustees, Supervisor, Assessor and Tax Collector. The Village Clerk’s Office will be open between the hours of 8:00 a.m. and 12:00 p.m. and 1:00 p.m. to 5:00 p.m.
EXECUTIVE SESSION: Trustee Stewart moved to go into Executive Session to discuss Land Acquisition 5 ILCS 120/2 (c) (5) with the Mayor, Clerk, Trustees, Village Attorney, Director of Maintenance and Director of Economic Development at 7:09 p.m. Roll Call Vote: Ayes-Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays- None, Absent-None. Motion carried.
Mayor McCormick called the meeting back to order at 7:49 p.m. after returning from Executive Session.
Roll Call: Present: Sarah Johnes, Karen McAtee, Joe Springman, Mark Stewart, Michael Stumpf, Eldon Williams and Mayor Michael McCormick.
Village Attorney Present: Tom Long Budget Director Present: Joe Hughes
Mayor McCormick reported that no action was taken in Executive Session.
Trustee Williams moved to adjourn the meeting at 7:50 p.m., seconded by Trustee McAtee. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Pamela E. Whisler, M.M.C., Village Clerk
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