The Brighton Memorial Library District Board of Trustees met Sept. 8 to review the expense report.
Here are the meeting's minutes, as provided by the board:
Brighton Memorial Library District Board of Trustees Minutes from September 8, 2016
Budge Hearing Opened at 6:18 by President Carolyn Kelly. About 20 visitors present.
Recognition of visitors: Visitors signed-in include: Shannon Oertel Hogan, Webb Cunningham, Tommy Ruyle, and Frank Oertel. Question topics include: fundraising/grants, legal budget, Library Director pay, the total budget, the tax levy (when and how much). Other questions not pertaining to the budget were asked as well.
Roll Call & Pledge: The meeting was called to order at 7:10 P.M. by Board President Carolyn Kelly at the Brighton Memorial Library District. Board members present were Meridel Buscher, Elizabeth Harper, Shannon Mary, *Brooke Seymour, Sheila Wilkie. Amy Taul was absent.
Recognition of visitors:; Webb Cunningham asked about plans for a new building, how much for legal fees has been incurred, and how much the lawyers charge. He also read a letter from the Brighton Library Petition Defense Committee proposing a deal.
Approval of Minutes: A motion to approve the August 11, 2016 minutes was made by Shannon Mary and seconded by Meridel Buscher.
Ordinance 17-04 Annual Budget and Appropriation Ordinance for the Fiscal Year beginning the 1st day of July, 2016 and ending the 30th day of June 2017. A motion to adopt Ordinance 17-04 was made by Shannon Mary and seconded by Sheila Wilkie. Roll Call: Buscher: yes; Harper: yes; Kelly: yes; Mary: yes; Seymour: yes; Taul: absent; Wilkie: yes.
Treasurer’s Report:
• The August 2016 Library Financial Report was reviewed and discussed. The line item for Payroll Software was high; this was due to Quicken Books Renewal. A motion to approve the report was made by Brooke Seymour and seconded by Meridel Buscher. Roll Call: Buscher: yes; Harper: yes; Kelly: yes; Mary: yes; Seymour: yes; Taul: absent; Wilkie: yes.
• The August 2016 Expense Report was reviewed. A motion to approve bills in the amount of $13,613.77 was made by Elizabeth Harper and seconded by Meridel Buscher. Roll Call: Buscher: yes; Harper: yes; Kelly: yes; Mary: yes; *Seymour: absent; Taul: absent; Wilkie: yes.
Librarians’ Report:
• Sheila printed out Librarian's Report, however it was incomplete without knowledge of Polaris to retrieve the information.
• The number of library cards issued continues to increase.
• A motion to accept the Librarian’s Report was made by Shannon Mary and seconded by Elizabeth Harper. Roll Call: Buscher: yes; Harper: yes; Kelly: yes; Mary: yes; Seymour: absent; Taul: absent; Wilkie: yes.
Correspondence: Librarian Donna Watson turned in a resignation letter, citing her mother's poor health and the desire to be able to take care of her.
Friends of the Library Group: No members present. No new information.
Old Business:
• Library Director's Position -- Carolyn will appoint a 2 person committee to review and interview candidates. The committee will consist of Sheila Wilkie and Meridel Buscher, with Carolyn Kelly as back-up when needed.
New Business:
• No Food or Drink Policy -- Discussed the librarian's concerns over food and drink around the patron computers. Would still like to have refreshments for library programs; also discussed the usage of covered/sealed containers by the library staff. A motion to adopt a No Food or Drink around patron computers while allowing only sealed top or covered container at the circulation desk and director's office was made by Shannon Mary and seconded by Meridel Buscher. Roll Call: Buscher: yes; Harper: yes; Kelly: yes; Mary: yes; Seymour: absent; Taul: absent; Wilkie: yes.
• Trustee Election -- Election for trustees will be April 4, 2017. Petitions will be available at the library beginning September 20, 2016. A notice will be posted in the Southwestern Journal.
• Fact Sheet -- A fact sheet outlining the Library's recent history needs to be posted in the Southwestern Journal as well as the Jersey County Journal. A motion to place fact sheet in both papers was made by Shannon Mary and seconded by Sheila Wilkie. Roll Call: Buscher: yes; Harper: yes; Kelly: yes; Mary: yes; Seymour: absent; Taul: absent; Wilkie: yes.
Closed Session: A motion to open closed session to discuss hiring staff as well as legal matters was made by Shannon Mary and seconded by Elizabeth Harper. Roll Call: Buscher: yes; Harper: yes; Kelly: yes; Mary: yes; Seymour: absent; Taul: absent; Wilkie: yes. A motion to finish closed session was made by Sheila Wilkie and seconded by Shannon Mary . Roll Call: Buscher: yes; Harper: yes; Kelly: yes; Mary: yes; Seymour: absent; Taul: absent; Wilkie: yes.
Recap: All Members present identified tasks they were committed to complete.
Date/Time of Next Meeting: Next meeting will be October 13, 2016, 6:30 p.m.
Adjournment: Motion made at 9:13 p.m.by Shannon Mary. Respectfully submitted by: Elizabeth Harper, Secretary
Alerts Sign-up