Greenville City Council met Tuesday, Nov. 8.
The Greenville City Council consists of the mayor and six council members. Members meet at 5:30 p.m. on the second and fourth Monday of each month at City Hall, 206 S. Main St.
Here are the minutes as provided by Greenville:
Regular Council Meeting of the City of Greenville on Tuesday, November 8, 2016
Call to Order: The regular meeting of the Greenville City Council was called to order on Tuesday, November 8, 2016 at 7:30 p.m. by Mayor Pro Tem Sanders.
Roll Call: Present: Mayor Pro Tem Roger Sanders, Councilman John Gillard, and Councilman Mike Heath. Mayor Alan Gaffner attended via remote participation.
Absent: Councilman Jes Adam
Also Present: City Attorney Patrick Schaufelberger, City Manager Dave Willey and City Clerk Sue Ann Nelson.
The pledge of allegiance to the United States flag was recited.
Remote Attendance: Mayor Gaffner was unable to attend the meeting in person due to being out of town for work. With a quorum being confirmed, motion made by Heath, seconded by Sanders, to allow remote participation by Mayor Gaffner. With Mayor Gaffner not physically present, Councilman Sanders served as Mayor Pro Tem and chaired the meeting.
Ayes: Heath, Sanders, Gillard Nays: None Absent: Adam Motion carried.
Citizen Input: Larry Seferi, businessman from Gillespie, addressed the council about a potential gaming parlor. Mr. Seferi indicated that he operates several businesses which offer video gaming, and most recently opened a gaming parlor in Hillsboro similar to what he is proposing in Greenville. Mayor Pro Tem Sanders indicated that once a formal request was made the council would consider video gaming options. With no further comments, citizen input was closed.
Tourism Director – Kami Suess
Tourism Director Kami Suess provided a brief update on her new role as Tourism Director.
CONSENT AGENDA:
Resolution 2016-5 2017 MFT Resolution:
Ordinance 3114 – Sale of Surplus Property:
Purchase VFDs for Wastewater Plant:
Purchase City Street Banners:
Resolution 2016-6 – Resolution Regulating Expense Reimbursement:
Approval of Consent Agenda:
• Approval of minutes of the October 11, 2016 Regular Council Meeting;
• Financial Statements for October 2016;
• Approval of Accounts Payable totaling $589,614.40;
• Approval of minutes from October 7, 2016 Cemetery Board Meeting, October 24, 2016 Plan Commission Meeting;
• Approval of Administrative Reports of the Police Department, Public Works, Sewer and Water Departments, Building Permits and Code Enforcement.
• Record items include staff approval of Dover Development minor subdivision plat and staff approval of Boudouris minor subdivision plat.
Each year a resolution must be adopted allocating Motor Fuel Tax Funds that will be used for road maintenance. 2017 MFT Resolution being proposed for maintenance of streets and highways is allocating $164,695.25 of Motor Fuel Tax funds for maintenance of roads in 2017 (see resolution on file for full text).
Ordinance 3114 authorizing the sale of surplus property identified as 1993 Chevy pickup, 1989 Ford dump truck and 1989 Ford bucket truck (see ordinance on file for full text).
Purchase two new ABB variable frequency drives, installation and certified startup for wastewater plant from Vandevanter Engineering for $5,915.
Purchase holiday and standard street banners with new logo, and additional hardware to add 25 new banner locations from Display Sales for $22,459.
Resolution required as a result of Public Act 99-604 for municipality to adopt expense reimbursement policy requiring approval of expense reimbursement by roll call vote for expenses that exceed maximum allowed, approval of all expense reimbursement by the Mayor or any member of the City Council, and prohibit reimbursement of any type of entertainment expenditure.
Motion by Gillard, seconded by Heath, to approve the consent agenda as presented.
Ayes: Gillard, Heath, Sanders, Gaffner Nays: None Absent: Adam Motion carried.
Ordinance 3115 – Amend Use Matrix Table to Change Permissible Uses in Industrial Light, Industrial Heavy and Neighborhood Urban Zones:
Following concerns expressed regarding changes in the permissible uses in the zones under the new unified development code compared to the old zoning code, zones were reviewed and necessary adjustments were proposed to the Industrial Light, Industrial Heavy and Neighborhood Urban zones. Plan Commission recommended by a vote of 4-1, to approve said amendment to use matrix table. Motion by Gillard, seconded by Sanders, to amend use matrix table for permissible use changes in the Industrial Light, Industrial Heavy and Neighborhood Urban zones (see ordinance on file for full text).
Ayes: Gillard, Sanders, Heath, Gaffner Nays: None Absent: Adam Motion carried.
Ordinance 3116 – Amend Use Matrix Table for Multi-Family Dwelling in Commercial Neighborhood Zone:
Request from Lester Harnetiaux Trust to amend the use matrix table to allow multi-family dwelling as a conditional use in commercial neighborhood zone. Harnetiaux Trust is seeking to return the unit from a commercial business back to a multi-family dwelling. Plan Commission unanimously recommended request. Motion by Gaffner, seconded by Heath, to approve Ordinance 3116 to amend use matrix table to add multi-family dwelling as a conditional use in the commercial neighborhood zone (see ordinance on file for full text).
Ayes: Gaffner, Heath, Gillard, Sanders Nays: None Absent: Adam Motion carried.
Ordinance 3117 – Granting Lester Harnetiaux Trust Conditional Use Permit to Operate Multi- Family Dwelling at 308 S Third Street:
Following passage of the ordinance to amend the use matrix table to add multi-family dwelling as a conditional use to the commercial neighborhood zone, Lester Harnetiaux Trust requests a conditional use permit for a multi-family dwelling at 308 S Third Street. Plan Commission unanimously recommended granting of a conditional use permit to Lester Harnetiaux Trust as requested. Motion by Gillard, seconded by Gaffner to grant Lester Harnetiaux Trust a conditional use permit for a multi-family dwelling at 308 S Third Street in a commercial general neighborhood zone (see ordinance on file for full text).
Ayes: Gillard, Gaffner, Heath, Sanders Nays: None Absent: Adam Motion carried.
2017 General Liability - Insurance Proposals:
City Manager Willey provided the council with information regarding the upcoming 2017 insurance policy period for property, general liability and workers compensation coverage. Staff recommendation is to continue with IMLRMA under the guarantee premium option, paying early to receive the 1% discount. Motion made by Gillard, seconded by Sanders to approve the proposal from IMLRMA for 2017 property, general liability and worker compensation coverage with the guaranteed premium option of $138,011.94 and Federal Insurance for machinery breakdown for $1,687.
Ayes: Gillard, Sanders, Heath, Gaffner Nays: None Absent: Adam Motion carried.
Professional Services Audit Proposal:
Having completed the last year of a three-year agreement for audit services, the City desires to extend the agreement with Scheffel Boyle. Motion by Gillard, seconded by Sanders, to approve agreement with Scheffel Boyle for financial auditing services for fiscal years 2017, 2018 and 2019.
Ayes: Gillard, Sanders, Heath, Gaffner Nays: None Absent: Adam Motion carried.
Tax Levy Determination:
In preparation for the annual tax levy in December, discussion was held to determine if there is a desire to hold a truth in taxation hearing if there is the potential to exceed a 5% increase in the aggregate levy. Consensus of the council was not to exceed a 5% increase in the tax levy, and a truth in taxation hearing will not be required.
Appointment to Boards and Commissions:
Mayor Gaffner nominated Adam Wells to the Board of Adjustment. Motion by Gillard, seconded by Heath to approve the appointment of said nomination made by Mayor Gaffner.
Ayes: Gillard, Heath, Sanders, Gaffner
Nays: None Absent: Adam Motion carried.
Mayor Gaffner nominated Cindy Catron to the Library Board. Motion by Gillard, seconded by Sanders to approve the appointment of said nomination made by Mayor Gaffner.
Ayes: Gillard, Sanders, Heath, Gaffner Nays: None Absent: Adam Motion carried.
Mayor Gaffner nominated Karen Kessinger to the Police Pension Board. Motion by Heath, seconded by Sanders to approve the appointment of said nomination made by Mayor Gaffner. Ayes: Heath, Sanders, Gillard, Gaffner Nays: None Absent: Adam Motion carried.
Old Business: City Manager Willey provided an update on the animal control facility. After a visit to the Montgomery County facility, a meeting is scheduled with the architect to provide a facility drawing in order to get pricing on the cost of a new facility.
City Manager reported that a meeting was held with Mike Wallace and Kim Swisher from Rural Development to discuss the unserved sewer project. At that meeting discussions included the possibility of Greenville taking over the Royal Lake sewer system. City Manager indicated that some type of financial compensation or grant would need to be available to make it feasible for the city to do so.
City Manager reported that work on Greenville Commons is getting closer to completion. A punch list is being created, and before any occupancy permit will be issued, all outstanding issues must completely resolved.
City Manager addressed a previous request by Mr. Robert Rodgers asking that Doty Sanitation consider allowing residents to use their own automated tote for additional trash. After consideration, Dave Doty declined this change to the trash contract.
New Business: City Manager Willey detailed a problem where large trucks or buses traveling on Sunset Point, a dead end street, had caused deterioration to a gravel driveway being used as a turnaround. The property owner blocked the driveway making it necessary for large trucks to back down the roadway. City Manager spoke with the property owners affected, and they agreed to allow the City to pour an 8-inch thick reinforced concrete driveway slab that would withstand heavy vehicle traffic. Property owner would have to agree to allow future use of the driveway as a turnaround. While the work would be done by street department personnel, the cost of material would exceed City Manager spending authority and require council approval at a later time.
City Manager informed the council that an informational meeting will be held for residents on Sunset Point, Taylor and Grigg Street regarding the sanitary sewer line and proposed force main system with grinder pumps. Invitational meeting will be held on November 17, 2016 at 7:00 p.m.
Recess to Executive Session and Adjournment :
City Clerk At 8:28 p.m., moved by Gaffner, seconded by Sanders, to recess to executive session for Purchase of Real Estate, Section 2 (c) (5); Sale of Real Estate, Section 2 (c) (6); Pending Litigation, Section 2 (c) (11); Personnel, Section 2 (c) (1) of the Open Meetings Act. The meeting was adjourned at 9:28 p.m. at the close of the executive session.
Ayes: Gaffner, Sanders, Gillard, Heath Nays: None Absent: Adam Motion carried.
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