West Central Reporter

West Central Reporter

Monday, April 6, 2020

Godfrey Board of Trustees transfers project funds

Local Government

By Wadi Reformado | Feb 19, 2017

Chairs

The village of Godfrey Board of Trustees met Dec. 6 to transfer project funds.

Here are the meeting's minutes, as provided by the board:

GODFREY, ILLINOIS

Regular Meeting

December 6, 2016

The meeting of the Board of Trustees of the Village of Godfrey was called to

order by Mayor Michael McCormick at 6:42 p.m., December 6, 2016 at the

Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened

with the Pledge of Allegiance.

Roll Call:

Present: Sarah Johnes, Karen McAtee, Joe Springman, Mark Stewart, Michael

Stumpf, Eldon Williams and Mayor Michael McCormick.

Absent: None

Village Attorney Present: Tom Long

Budget Director Present: Joe Hughes

Building Code and Zoning Administrator Present: Laura Dixon

Director of Parks and Recreation Present: Kimberly Caughran

Director of Maintenance Present: Jim Lewis

Village Engineer Absent: Josephine Emerick

Economic Development Present: William Catalano

Mayor McCormick asked for the approval of the minutes for the November 15,

2016, meeting. With no objections from the Board the minutes were placed on

file in the Clerk’s Office.

FINANCIAL REPORT – OCTOBER 2016

Joe Hughes, Budget Officer, presented the Financial Report for revenue

received during the month of October 2016: $ 406,175 to the General Fund; $

34,587 in the Motor Fuel Tax Fund; $ 186,555 in the Sewer Fund; $ 72,700 in

the Business District; and $ 3,276 in the TIF District for a combined total of

$ 703,293. The fund balances at the end of October 2016 were: $ 8,027,633 in

the General Fund; $ 1,063,475 in the Motor Fuel Tax Fund; $ 3,098,777 in the

Sewer Fund; $ 3,057,750 in the Business District; and $ 41,027 in the TIF

District for a combined total of $16,147,841.

PRESENTATION: 2015-2016 Village Audit Report – CJ Schlosser &

Company, LLC.

Kevin Tepen, C.J. Schlosser & Co., L. L.C., presented the 2015-2016 Village

Audit. Revenues for the year from April 1, 2015, through March 31, 2016, were

$ 4,219,993 in the General Fund, $ 175,199 Capital Projects Fund, $ 594,799

in the Special Revenue Motor Fuel Tax Fund, $1,055,449 in the Special Street

Fund, $ 816,089 in the Special Revenue Business District Fund, and $

270,689 in the Non-major Funds; Expenditures for this period were

Page | 2

$3,790,415 for the General Fund, $ 274,661 for the Capital Projects Fund, $

811,183 for the Special Revenue Motor Fuel Tax Fund, $1,055,449 for the

Special Revenue Street Fund, $ 3,750 in the Special Revenue Business District

Fund, and $255,964 for the Non-Major Funds. The fund balances for the end

of the year were $ 7,452,346 in the General Fund, $ 1,419,588 in the Capital

Projects Fund, $ 1,289,854 in the Special Revenue Motor Fuel Tax Fund, $0.00

in the Special Street Fund, $ 2,151,439 in the Special Revenue Business

District Fund, and $ (10,316) in the Non-Major Funds. Total Governmental

Funds $ 12,302,911. Trustee Stewart move to place the 2015 Village Audit

Report on file in the Village Clerk’s Office as presented, seconded by Trustee

Springman. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

STANDING COMMITTEES:

PUBLIC SAFETY COMMITTEE:

Chairman Williams reported that the next meeting of Public Safety Committee

will be January 3, 2017 at 5:30 p.m. at the Village Hall.

FINANCE COMMITTEE REPORT

Chairman Stewart moved for the approval of a donation to the Benjamin

Godfrey Legacy Trail Project with the North Alton Godfrey Business Council of

$5,000 to be paid from the 2016 Budget if available or 2017 Budget in April

2017, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0.

Motion carried.

Chairman Stewart moved to reject all bids received for the 2017 Street and

Parks Departments Gasoline and Diesel Fuel Bids and to give authorization to

Jim Lewis, Director of Maintenance to Re-Bid the 2017 Street and Parks

Departments Gasoline and Diesel Fuel Bids, seconded by Trustee Stumpf. Poll

of Board: Ayes-5, Nays-1, Absent-0. Motion carried.

Chairman Stewart moved to accept the lowest proposal received for the Sign

Room Roof Repair Project from B & P Construction of Fieldon, Illinois at a cost

of $9,605, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0,

Absent-0. Motion carried.

Trustee Stumpf recused himself from the West Woodfield consideration.

Chairman Stewart moved to give authorization to Jim Lewis, Director of

Maintenance to make street repair on West Woodfield Drive, seconded by

Trustee Springman. Roll Call Vote: Ayes-Johnes, McAtee, Springman,

Stewart, Williams. Recused-Stumpf, Nays-None, Absent-None. Motion carried.

Page | 3

Chairman Stewart moved for the approval of January 2017 Accounts Payable

Pre-Paid to the Illinois Environmental Protection Agency, Springfield, Illinois at

a cost $27,013.18, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-

0, Absent-0. Motion carried.

Chairman Stewart moved to give authorization to Craig Noble, Manager of the

Sewer Treatment Facility to seek proposals for engineering services for the

Mercury and Venus Sewer Line Repair Project, seconded by Trustee Stumpf.

Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved for the approval of the Work Order for Surveying

Services of Sewer Corridor from the Northeast Inceptor to Street Department

/Godfrey Road to Grace Street to Lewis and Clark Apartments from Heneghan

and Associates, P.C. of Godfrey, Illinois at a cost not to exceed $3,000,

seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion

carried.

Chairman Stewart moved for the approval of the increase in the billing for the

Impeller on the Flygt Pump at Stanka Lane from Vandevanter Engineering of

Kansas City, Missouri in the amount of $160. 00 for additional shipping cost

for a total cost of $4,482.41, seconded by Trustee Stumpf. Poll of Board: Ayes-

6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved to give authorization to Craig Noble, Manager of the

Sewer Treatment Facility to seek bids for the Villa Marie/Wick-Mor Subdivision

Sewer Line Televising and Inspection Project, seconded by Trustee Stumpf. Poll

of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved for approval of the emergency repair for 100 St.

Anthony Drive from Maul Excavating at a cost of $2,582.41 and to give

authorization to the Village Treasurer to make payment as January 2017 PrePaid,

seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0.

Motion carried.

Chairman Stewart moved to give authorization to Laura Dixon, Building and

Zoning Administrator, Eldon Williams, Trustee and the Assistant Village

Attorney to review the Signage Ordinance and amend the sections that are not

enforceable or need reclassification, seconded by Trustee Stumpf. Poll of

Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved to give authorization to the Village Treasurer to make

Page | 4

payment in the December 2016 Accounts Payable for the Farmtastic Fun of

Spanish Fork, Utah for final payment of the Jumping Pillow at a cost of $

6,284.20, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-

0. Motion carried.

Chairman Stewart moved for the approval of January 2017 Accounts Payable

Pre-Paids: Nolan’s Petting Zoo of Carrollton, Illinois at a cost $450.00 for the

Snowflake Festival; Williams Office Products Inc. of Alton, Illinois at a cost of

$123.61 Monthly Maintenance Clerk’s Printer; Shred-It of St. Louis, Missouri

at a cost of $121.54 for Clerk’s Office Shredding Services 2016. Seconded by

Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved to give authorization to William Catalano, Director of

Economic Development and Brand Marketing, to enter in an agreement with

Moran Development of Edwardsville, Illinois for the Business District II at a

cost of $11,900, plus reimbursable expenses, not to exceed $900 and Legal

Description Preparation for Heneghan and Associates of Godfrey, Illinois at a

cost not to exceed $15,000, seconded by Trustee Stumpf. Poll of Board: Ayes-

6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved to give authorization to William Catalano, Director of

Economic Development and Brand Marketing, to enter in an agreement with

Buxton Company of Fort Worth, Texas for Retail Market Analysis and Retail

Business Recruitment Study at a cost to be negotiated of $50,000 per year or

removal of the 10% cancellation fee, seconded by Trustee Stumpf. Poll of

Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved for the approval of the Solarize Business Grant for

Smart Choice Auto Sales at 1503 West Delmar in the amount up to $3,000 and

subject to providing all supporting documentation, seconded by Trustee

Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved for the approval of the proposal for $5,000 for

purchase of Right Of Way and Construction Easement from the MS Rao Trust

and subject to Village Engineer approval to give authorization to the Village

Treasurer to make payment as a January 2017 Pre-Paid, seconded by Trustee

Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved for the approval of the Accounts Payable for the

month of December 2016 General Fund $ 548,608.74 and the Motor Fuel Tax

Fund $ 21,555.11; and the Street Department $ 37,672.79, seconded by

Page | 5

Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved for the approval of the Payroll Account for the period

of 10/01/2016 to 11/12/2016 for the Village for a total payroll of

$ 107,231.20 mileage of $ 82.62 and payroll taxes of $ 17,220.23, seconded by

Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Chairman Stewart moved to give authorization to Mayor McCormick to

purchase a Christmas advertising packets from WBGZ Radio of Alton, Illinois

at a cost of $185.00, seconded by Trustee Stumpf. Poll of Board: Ayes-6,

Nays-0, Absent-0. Motion carried.

Chairman Stewart moved for the approval of the increase in the Consulting Fee

for FY2017-FY 2018 with Sichra Consultation Services, LLC at a rate of $600

per month, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0,

Absent-0. Motion carried.

Chairman Stewart moved for the renewal of the Animal Control Contract for

February 1, 2017 with Susie Stephan at a cost of $62,000, seconded by

Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

ORDINANCE 18-2016, AN ORDINANCE ADOPTING AND ESTABLISHING TAX

LEVIES ON ALL TAXABLE PROPERTY WITHIN THE VILLAGE OF GODFREY,

ILLINOIS AND PROVIDING FOR THE LEVY, EXTENSION, ASSESSMENT AND

COLLECTION OF SUCH TAXES FOR THE YEAR 2016 AS PROVIDED BY LAW

AT THE SAME DOLLAR AMOUNT OF 2015 TAX LEVY

Chairman Stewart moved to suspend the rules for final consideration of AN

ORDINANCE ADOPTING AND ESTABLISHING TAX LEVIES ON ALL TAXABLE

PROPERTY WITHIN THE VILLAGE OF GODFREY, ILLINOIS AND PROVIDING

FOR THE LEVY, EXTENSION, ASSESSMENT AND COLLECTION OF SUCH

TAXES FOR THE YEAR 2016 AS PROVIDED BY LAW AT THE SAME DOLLAR

AMOUNT OF 2015 TAX LEVY, Seconded by Trustee Stumpf. Roll Call Vote:

Ayes-Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None.

Absent-None. Motion carried.

Chairman Stewart moved for the approval for final consideration of AN

ORDINANCE ADOPTING AND ESTABLISHING TAX LEVIES ON ALL TAXABLE

PROPERTY WITHIN THE VILLAGE OF GODFREY, ILLINOIS AND PROVIDING

FOR THE LEVY, EXTENSION, ASSESSMENT AND COLLECTION OF SUCH

TAXES FOR THE YEAR 2016 AS PROVIDED BY LAW AT THE SAME DOLLAR

AMOUNT OF 2015 TAX LEVY, seconded by Trustee Stumpf. Trustee Stumpf

Page | 6

recommended that the Village increase the Tax Levy. Trustee Stewart

recommended that the Village hold the levy at the same amount as 2015 Tax

Levy for at least one year. Roll Call Vote: Ayes-Johnes, McAtee, Stewart,

Williams. Nays-Springman, Stumpf. Absent-None. Motion carried.

ORDINANCE 19-2016, AN ORDINANCE ADOPTING AND ESTABLISHING TAX

LEVY ON ALL TAXABLE PROPERTY WITHIN THE VILLAGE OF GODFREY,

ILLINOIS SPECIAL SERVICE TAX AREA IN PIASA HILLS SUBDIVISION FOR

THE YEAR 2016 AS PROVIDED BY LAW

Chairman Stewart moved to suspend the rules for final consideration of AN

ORDINANCE ADOPTING AND ESTABLISHING TAX LEVY ON ALL

TAXABLE PROPERTY WITHIN THE VILLAGE OF GODFREY, ILLINOIS SPECIAL

SERVICE TAX AREA IN PIASA HILLS SUBDIVISION FOR THE YEAR 2016 AS

PROVIDED BY LAW, seconded by Trustee Stumpf. Roll Call Vote: AyesJohnes,

McAtee, Springman, Stewart, Stumpf, Williams. Nays-None. AbsentNone.

Motion carried.

Chairman Stewart moved for the approval of final consideration of AN

ORDINANCE ADOPTING AND ESTABLISHING TAX LEVY ON ALL TAXABLE

PROPERTY WITHIN THE VILLAGE OF GODFREY, ILLINOIS SPECIAL SERVICE

TAX AREA IN PIASA HILLS SUBDIVISION FOR THE YEAR 2016 AS PROVIDED

BY LAW, seconded by Trustee Stumpf. Roll Call Vote: Ayes-Johnes, McAtee,

Springman, Stewart, Stumpf, Williams. Nays-None. Absent-None. Motion

carried.

Chairman Stewart moved to give authorization to Mayor McCormick to

purchase one table at cost of $ 650.00 for the Annual Dinner for the RiverBend

Growth Association on January 26, 2017 and also additional seat if needed;

and to give authorization to the Village Treasurer to pay as a January 2017

prepaid Accounts Payable, seconded by Trustee Stumpf. Poll of Board: Ayes-6,

Nays-0, Absent-0. Motion carried.

Chairman Stewart moved for the approval of Resolution 2016-22, A Resolution

approving the Lars Hoffman Crossing Phase 1B Project of 1,000 feet to the west

of the existing end of pavement to be funded with the Illinois Department of

Transportation High Priority Project (HHP) funds of $329,000 and

Transportation, Community and System Preservation (TCSP) funds of $101,300

for a total of $430,000 and the balance of the total Project cost estimated to be

$ 600,000 to $ 900,000 being funded as an appropriation from the Village

General Fund. The Board gives authorization to Jo Emerick, Village Engineer

to notify IDOT of the Village intent to proceed with the Lars Hoffman Crossing

Page | 7

Phase 1B Project. Seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-

0, Absent-0. Motion carried.

Chairman Stewart reported that the next meeting of the Finance Committee

will be January 3, 2016, after the close of the Public Safety Committee.

COMMITTEE REPORT:

PARKS AND RECREATION DEPARTMENT

Kimberly Caughran, Director of Parks and Recreation, reported that the next

meeting of the Parks and Recreation Committee will be December 9, 2016 at

8:30 a.m.

PLANNING AND ZONING COMMISSION

Laura Dixon, Building and Zoning Administrator, reported that the next

meeting of the Planning and Zoning Commission will be December 14, 2016 at

6:45 p.m.

COMMUNITY PLANNING, ECONOMIC DEVELOPMENT AND

INFRASTRUCTURE COMMITTEE

Tom Long, Chairman of the Community Planning, Economic Development and

Infrastructure Committee reported that the next meeting of the Community

Planning, Economic Development and Infrastructure Committee will be on

January 11, 2017 at 6:15 p.m.

SPECIAL PROJECTS SEWER COMMITTEE

Trustee Springman reported that the next meeting of the Special Projects Sewer

Committee will be December 7, 2016 at 5:00 p.m. at the Village Hall.

GODFREY CLIMATE PROTECTION AND ENERGY EFFICIENCY COMMITTEE

Clerk Whisler reported that the next meeting of the Godfrey Climate Protection

And Energy Efficiency Committee will be December 12, 2016 at 10:00 a.m. at

the Village Hall.

CAPITAL PROJECTS COMMITTEE

Chairman Stumpf report that the next meeting of the Capital Projects

Committee will be January 3, 2017 at 10:00 a.m. at the Sewer Facility.

COMMUNICATIONS:

Trustee Stewart moved to place all correspondence on file in the Mayor’s and

Clerk’s office: Email from Dale Chapman, Email from Dale Chapman, Email

Page | 8

from Al Pranaitis, Thank you note from the Whisler Family, Email from Phillip

Lasseigne, Email from Debbie Wedding, Email from Jo Emerick, Email from

Fire Chief, Email from Rita Cook, Email from Brad Cole, Email from Jo

Emerick, Notice of foreclosure-1111 Merlin, Order approving sale – 504

Tremont, Certificate of Service – 7616 Neptune, Notice of Hearing – Spot

Holdings, Prehearing Conference – Ameren Illinois Co , November 2016 Clerk

Revenue.

Seconded by Trustee Springman. Poll of Board: Ayes-6, Nays-0, Absent-0.

Motion carried.

OLD BUSINESS:

NEW BUSINESS:

APPOINTMENT OF PLANNING AND ZONING COMMISSION

Mayor McCormick presented the following names for reappointment to the

Planning and Zoning Commission for the term of November 2016-November

2019:

Sharon O’Neal & Martha Morse

Trustee Stewart moved to accept the appointments to the Planning and Zoning

Commission as presented for the term of November 2016-November 2019:

Sharon O’Neal & Martha Morse

Seconded by Trustee Stumpf. Roll Call Vote: Ayes-Johnes, McAtee,

Springman, Stewart, Stumpf, Williams. Nays-None. Absent-None. Motion

carried.

ESTABLISHING AN ADVISORY COMMITTEE “GODFREY BICYCLE AND

PEDESTRIAN MASTER PLAN”

A. Approval to Establish the “Godfrey Bicycle and Pedestrian Master Plan

Advisory Committee”

Trustee Stumpf moved to establish the “Godfrey Bicycle and

Pedestrian Master Plan Advisory Committee”, seconded by Trustee

Johnes. Poll of Board: Ayes-6, Nays-None, Absent-None. Motion

carried.

Page | 9

B. Approval of Appointment of “Godfrey Bicycle and Pedestrian Master Plan

Advisory Committee” Members

Mayor McCormick presented the following names for appointments to

“Godfrey Bicycle and Pedestrian Master Plan Advisory Committee” Members:

Meg Miller, Karen Hatch, Mark Lorch, Cheyanne Schmidt,

Marc McLemore, Joe Pfleger

Trustee Stewart moved to accept the appointments to

“Godfrey Bicycle and Pedestrian Master Plan Advisory Committee” Members:

Meg Miller, Karen Hatch, Mark Lorch, Cheyanne Schmidt,

Marc McLemore, Joe Pfleger

Seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-None, Absent-None.

Motion carried.

OPEN FORUM- TRUSTEES

Trustee McAtee asked for authorization to review and amended the Personnel

Policy for the Village. Trustee McAtee will provide amendments at the February

2017 meeting.

Clerk Whisler reported on the Election filing period for the Consolidated

Election beginning at 8:00 a.m. on December 12, 2016 through December 19,

2016 at 5:00 p.m.

Kimberly Caughran, Director of Parks and Recreation, reported that the

Heartland Conservary Website Jingle Bell event has picked LaVista Park for

one of their locations.

Mayor McCormick asked everyone to stop by the Salvation Army Buckets and

make a donation. Linda and Mayor McCormick are the Salvation Army Chairs

for this year’s event.

Trustee Williams moved to adjourn the meeting at 7:30 p.m., seconded by

Trustee Johnes. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.

Pamela E. Whisler, M.M.C.,

Village Clerk

Want to get notified whenever we write about Village of Godfrey Board of Trustees ?

Sign-up Next time we write about Village of Godfrey Board of Trustees, we'll email you a link to the story. You may edit your settings or unsubscribe at any time.

Organizations in this Story

Village of Godfrey Board of Trustees

More News