The village of Godfrey Finance Committee met Tuesday, Jan. 3 to consider fuel bids.
Here are the meeting's minutes, as provided by the committee:
"The Godfrey Finance Committee provides fiscal management for the village."
Finance Committee January 3, 2017 Godfrey Village Hall
Chairman Stewart called the Finance Committee Meeting of January 3, 2017 to order at 6:07 p.m.
Roll Call
Present Roll Call: Johnes, McAtee, Springman, Stewart, Stumpf, Williams Absent: None
Department Heads Present: Michael J. McCormick, Mayor Laura Dixon, Building and Zoning Administrator- Absent Kimberly Caughran, Director of Parks and Recreation-Absent Josephine Emerick, Village Engineer Jim Lewis, Director of Maintenance Joe Hughes, Budget Officer Craig Noble, Manager, EMC, Sewer Plant Tom Long, Village Attorney
Chairman Stewart asked for approval of the December 5, 2016 Finance Committee minutes. Approval was given with no objections from the Committee.
PUBLIC REQUEST: CONSIDERATION FOR WAIVER OF RAFFLE LICENSE FEE AND BOND REQUIREMENTS FOR THE ALTON WOOD RIVER SPORTSMAN’S CLUB Trustee Stumpf moved to waive the bond requirement for 2017 Raffle License and waive the filling fee, contingent on received require paperwork for the Alton Wood River Sportsman’s Club, seconded by Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION FOR WAIVER OF RAFFLE LICENSE FEE AND BOND REQUIREMENTS RIVERBEND GROWTH ASSOCIATION Trustee Stumpf moved to waive the bond requirement for 2017 Raffle License and waive the filling fee, contingent on received require paperwork for the Riverbend Growth Association, seconded by Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION FOR WAIVER OF RAFFLE LICENSE FEE AND BOND REQUIREMENTS ALTON MOOSE LODGE 951 Trustee Stumpf moved to waive the bond requirement for 2017 Raffle License and waive the filling fee, contingent on received require paperwork for the Alton Moose
Lodge 951, seconded by Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF BEVERLY FARM DIAMONDS AND DENIM EVENT – FEBRUARY 18, 2017 Trustee Stumpf moved to give authorization to Mayor McCormick to one table at cost of $ 600.00 for the Beverly Farm’s Diamonds and Denim Event February 20, 2017 and also additional seat if needed; and to give authorization to the Village Treasurer to pay as a February 2017 prepaid Accounts Payable, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF PRIDE, INC. LOCAL CELEBRITY ROAST- MONICA BRISTOW – JANUARY 19, 2017 Trustee Stumpf moved to give authorization to Mayor McCormick to one table at cost of $ 450.00 for the Pride Local Celebrity Road January 19, 2017 and also additional seat if needed; and to give authorization to the Village Treasurer to pay as a February 2017 prepaid Accounts Payable seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
PUBLIC WORKS DEPARTMENT:
CONSIDERATION OF 2017 FUEL BIDS – PARKS AND STREET DEPARTMENTS Trustee Johnes moved to accept the lowest bid received for the 2017 Gasoline and Diesel Fuel from TriCounty FS Inc. of Jerseyville, Illinois at a cost of $1.843 per gallon for Unleaded and $1.948 per gallon for Diesel, seconded by Trustee Springman. Trustee Stumpf addressed his concern with allowing the second bidding when a bidder had completed the bid process complete. The Village should not be catering to bidders that did not complete their bid package. Poll of Committee: Ayes-4, Nays-1, Absent-0. Motion carried.
CONSIDERATION OF 2017 MFT MAINTENANCE BIDS APPROVAL Trustee Johnes moved for the approval of the lowest MFT bid received for the 2017 Programs unit bid prices pending required 7-day waiting period as prescribed by IDOT as presented: Beelman Logistics, LLC, East St. Louis, Illinois, Crush Slag at cost of $19.60; Bluff City Minerals, Maryland Heights, MO, CA-7, Furnished Only F.O.B. Bidder’s Plant at a cost of $9.25 per Ton; CA-6, Furnished Only at a cost of $5.95; Kimaterials Inc. of Godfrey, Illinois; Stone Rip Rap, RR3, Furnished only at a cost of $11.50; and Kienstra Illinois, LLC, Wood River Illinois, SI Concrete at a cost of $84.00 per Ton; PP Concrete at a cost of $92.00; and Delivery Charge for Loads at a cost of 50.00 Per load; Mahoney Asphalt, LLC. of Swansea, Illinois, Bituminous Patching Materials at a cost of $68.00 per unit; Hot Mix Asphalt Surface Course Mix C, N50 Furnished Only at a cost of $48.00 Per Unit. Seconded by Trustee McAtee. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
VILLAGE SEWER DEPARTMENT: CONSIDERATION OF SLUDGE HAULING PAYMENT- DECEMBER 2016- REXING TRUCKING-GODFREY Trustee Stumpf moved for the approval of the Fall 2016 Sludge Transportation to the Sinclair Farm Jerseyville, Illinois billing from Wm. Rexing Trucking of Godfrey, Illinois at a total cost of $6,480.00, and to give authorization to the Village Treasurer to pay as a February 2016 prepaid Accounts Payable, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF 2017 LAND APPLICATION PROGRAM AND CONTRACT BRANDON SINCLAIR Trustee Stumpf moved for the approval of the Spring and Fall 2017 payments for Land Application Program of $5,000 and to give authorization to the Village Treasurer to make payments, after applications are completed, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF WORK ORDER WITH HENEGHAN AND ASSOCIATES FOR SURVEYING, DESIGN ENGINEERING, PERMITTING AND CMOM FOR NORTHEAST INTERCEPTOR/MONTICELLO AREA SANITARY SEWER IMPROVEMENTS Trustee Stumpf moved for the approval of a Work Order for Surveying, Design Engineering, Permitting and CMOM for the Northeast Inceptor/Monticello Area Sanitary Sewer Improvements with Heneghan and Associates, P.C. for Engineering Services at a cost not to exceed $210,000 seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF WORK ORDER WITH HENEGHAN AND ASSOCIATES FOR PRELIMINARY ENGINEERING REPORT FOR AN SSO ELIMINATION PLAN Trustee Stumpf moved for the approval of a Work Order for Preliminary Engineering Report for an SSO Elimination Plan for four areas with Heneghan and Associates, P.C. for Engineering Services at a cost not to exceed $38,000, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF IMPELLER UPGRADE REPAIR OF THE FLYGT PUMP NO. 2 AT STANKA LANE – VANDEVANTER ENGINEERING Trustee Stumpf moved for the approval of the Impeller on the Flygt Pump No. 2 at the Stanka Lane Lift Station Repair with Vandevanter Engineering of Kansas City, Missouri at a cost of $3,959.76, and to give authorization to the Village Treasurer to pay as a February 2017 prepaid Accounts Payable seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
BUILDING AND ZONING DEPARTMENT: No consideration at this time.
PARKS AND RECREATION DEPARTMENT: 2017 MADISON COUNTY PEP GRANT 1. AUTHORIZATION TO APPLY FOR 2017 PEP GRANT Trustee Stumpf moved to give authorization to Kimberly Caughran, Director of Parks and Recreation to apply for the 2017 Madison County Parks Enhancement Program (PEP) Grant to upgrade Homer Adams Park with Seating, Playground Equipment, and Surfacing, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
RESOLUTION 2017-01, MADISON COUNTY 2017 PEP GRANT 2. CONSIDERATION OF APPROVAL OF THE RESOLUTION TO APPLY FOR PARK COMMISSION FUNDS Trustee Stumpf moved for Approval Of Resolution 2017-01, Resolution Authorizing the Director of Parks and Recreation To Apply For Park Commission Funds From Madison County 2017 PEP Grant seconded by Trustee Johnes. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
3. AUTHORIZATION TO SEEK BIDS AND PROPOSALS FOR EQUIPMENT AND SERVICES FOR 2017 MADISON COUNTY PEP GRANT Trustee Stumpf moved to give authorization to seek the bids and proposals for the project, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried
CONSIDERATION OF ATTENDANCE TO THE ILLINOIS PARKS AND RECREATION ASSOCIATION CONFERENCE – JANUARY 2017- CHICAGO, ILLINOIS – DIRECTOR OF PARKS AND RECREATION/ SUPERVISOR OF RECREATION Trustee Johnes moved to give authorization for Kimberly Caughran, Director of Parks and Recreation and Jessica Wiedman, Supervisor of Recreation to attend the Illinois Parks and Recreation Association Conference – January 2017- Chicago, Illinois for registration, lodging, food and transportation, seconded by Trustee Stumpf. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried
VILLAGE ENGINEER: DISCUSSION AND CONSIDERATION OF STAMPER LANE PHASE II – ROW ACQUISITION Trustee Stumpf moved to give authorization to allow the Village Engineer, and the Stamper Lane Phase 2 Engineer SMS, to negotiate the temporary construction easements, permanent drainage easements and right-of-way as needed for the Stamper Lane Phase 2 Improvements. Offers shall be based on the appraisals currently being prepared and reviewed, and with a total not expected to exceed $30,000, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
ECONOMIC DEVELOPMENT DEPARTMENT
CONSIDERATION OF PAYMENT FOR FAÇADE IMPROVEMENTS GRANT FOR GERARD FISHER, 3014 GODFREY ROAD Trustee Stumpf moved for the approval of the Façade Improvement Grant for Gerard Fischer, American Family Insurance Company, 3014 Godfrey Road for $8,045 to Lumpkin Properties, LLC of Godfrey, Illinois and to give authorization to the Village Treasurer to pay as a February 2017 prepaid Accounts Payable, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
VILLAGE CONSIDERATIONS: ACCOUNTS PAYABLE – January 2017 Chairman Stewart presented for the approval of the Accounts Payable for the month of January 2017: General Fund $ 492,188.63 and the Motor Fuel Tax Fund $ 40,359; and the Street Department $ 22,426.17. Trustee Johnes moved for the approval of the Accounts Payable for the month of January 2017 General Fund $ 492,188.63 and the Motor Fuel Tax Fund $ 40,359; and the Street Department $ 22,426.17, seconded by Trustee Stumpf. Poll of Committee: Ayes- 5, Nays-0, Absent-0. Motion carried.
PAYROLL CONSIDERATION: Chairman presented for the approval of the Payroll Account for the period of 11/01/2016 to 12/10/2016 for the Village for a total payroll of $138,252.05, mileage of $153.63 and payroll taxes of $30,157.29. Trustee Johnes moved for the approval of the Payroll Account for the period of 11/01/2016 to 12/10/2016 for the Village for a total payroll of $138,252.05, mileage of $153.63 and payroll taxes of $30,157.29, seconded by Trustee Stumpf. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
CONSIDERATION OF APPROVAL OF SUPPLEMENT 25 CODIFICATION MUNICODE No action taken.
DISCUSSION ON MUNICIPAL AGREEMENT FOR RESIDENTS WASTE SERVICES No action was taken.
CONSIDERATION OF ORDINANCE FOR LOCAL GOVERNMENT TRAVEL EXPENSE CONTROL Chairman Stewart asked William Catalano, Director of Economic Development and Market Branding and Village Attorney Tom Long to work on the standards for the Travel Expense for next meeting.
Trustee Stumpf moved to give authorization, seconded by Trustee Springman. Poll of Committee: Ayes-5, Nays-0, Absent-0. Motion carried.
Chairman Stewart adjourned the meeting at 7:20 p.m.
Pamela E. Whisler, MMC Village Clerk
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