Village of Godfrey Board of Trustees met March 7.
Here is the minutes provided by the Board:
The meeting was opened with the Pledge of Allegiance.
Roll Call:
Present: Sarah Johnes, Karen McAtee, Joe Springman, Mark Stewart, Michael Stumpf, Eldon Williams and Mayor Michael McCormick. Absent: None
Village Attorney Absent: Tom Long Budget Director Present: Joe Hughes Building Code and Zoning Administrator: Laura Dixon Director of Parks and Recreation: Kimberly Caughran Director of Maintenance: Jim Lewis Village Engineer Absent: Josephine Emerick Economic Development Absent: William Catalano
Mayor McCormick asked for the approval of the minutes for the February 21, 2017, meeting. Trustee Johnes moved for the approval of the February 21, 2017 minutes as submitted, seconded by Trustee Springman. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Financial Report - January 2017 Joe Hughes, Budget Officer, presented the Financial Report for revenue received during the month of January 2017: $ 375,022 to the General Fund; $ 42,658 in the Motor Fuel Tax Fund; $ 191,168 in the Sewer Fund; $ 71,629 in the Business District; and $121in the TIF District for a combined total of $ 980,590. The fund balances at the end of January 2017 were: $ 1,099,496 in the General Fund; $ 7,850,730 in the Motor Fuel Tax Fund; $ 3,979,133 in the Sewer Fund; $ 3,219,526 in the Business District; and $ 55,990 in the TIF District for a combined total of $ 16,204,875.
Public Comments: No public comments at this time.
Proclamation Honoring Sean Mcgovern For His Lifesaving Efforts
Clerk Whisler read the Proclamation for Honoring Sean McGovern for His Lifesaving Efforts of August 8, 2016.
Trustee Stewart moved for the approval of the Proclamation for Honoring Sean McGovern for His Lifesaving Efforts:
Whereas, on August 8, 2016, Sean McGovern of Godfrey, Illinois, used the Heimlich Maneuver to save the life of his neighbor Diane Martin; and WHEREAS, Sean, performed first aid on Diane dislodging the food from windpipe; and WHEREAS, Sean sat with his neighbor to make sure she was okay and later check on her at home. NOW, Therefore, Be It Proclaimed, that we, the Mayor and Village Board of Trustees, do hereby join together to recognize the quick and proper actions taken by Sean McGovern to assist another human being and to extend our appreciation to him for a job well done. Be It Further Proclaimed that we, the Village Board of Trustees of the Village of Godfrey, extend our sincere thanks for his courageous actions that undoubtedly helped to save the life of his neighbor. Seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried. Clerk Whisler will deliver the Proclamation to Mr. McGovern.
Standing Committees: Public Safety Committee: Chairman Williams moved to give authorization to the Village Engineer and Director of Maintenance to prepare a study of the estimated cost and construction of widening the roadway for the safety issue on Straube Lane, seconded by Trustee Stewart. Trustee Springman recused himself from the consideration. Poll of Board: Ayes-5, Nays-0, Recused-1, Absent-0. Motion carried.
Chairman Williams reported that the next meeting of Public Safety Committee will be April 3, 2017 at 6:00 p.m. at the Village Hall.
Finance Committee Report
Chairman Stewart moved to waive the fees for the following the Road Blocks at the North Alby Road or Tolle Lane Intersections: Alton Optimist May 5/6 & September 8/9, 2017 and American Legion Post 354 – April 22, June 24 & September 30, 3017, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to waive the bond requirement and fees for the Raffle License for CHS, Inc. of Shipman, Illinois for Raffle for Local Food Pantries on March 5, 2017 Cornhole Tournament, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to the Engineering Department to prepare design plans for the stormwater drainage repair at 2718 Gerson Avenue and to obtain authorization from Illinois Department of Transportation to allow the drainage to their ditch, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance to purchase 2005 VT650 Johnston Sweeper with Trade-in of the 1995 Johnston Sweeper from Nobbe in Jerseyville, Illinois at a cost of $39,000 with trade-in cost of $7,000 for a total cost of $32,000, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance to seek bids for the 2017 MFT Road Oil Materials, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance to complete the 2nd Phase of the Black Creek Detention Roadway for the Alton Community School District #11, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to accept the lowest proposal received for the Lamphole installation repair for 105/106 Archer Drive with Seiler Excavating of Alton, Illinois at a total cost of $13,170, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to accept the lowest proposal received for a point repair at 621 Mercury Drive with Seiler Excavating of Alton, Illinois at a total cost of $2,400, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to accept the lowest proposal received for a manhole installation at 5715 Humbert Road with Seiler Excavating of Alton, Illinois at a total cost of $8,325, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for approval and authorization for Craig Noble, Manage of the Sewer Treatment Facility to order the replacement Bredel 100 Hose – Natural Rubber and one Fifty –Five Gallon Drum of Hose Lube – Lubricant from Municipal Equipment Company, of St. Louis, Missouri in the amount of $6,195, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays- 0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Heneghan and Associates to complete design of the Lewis and Clark Collection System Improvement as required by the USEPA Consent Agreement Order, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Easement with Board of Trustees of Junior College District No. 56, Godfrey, Illinois for Sanitary Sewer Easements for the Northeast Interceptor Project: Temporary Construction Easement in the amount of $8,191; Permanent Easement in the amount of $9,387 for a total amount of $ 17,578. and to give authorization to the Village Clerk to file with the Madison County Recorder’s Office, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Laura Dixon, Building and Zoning Administrator to purchase a New John Deere Z930 Commercial ZTrack Mower at a cost of $9,835.21 with trade in of 2001 John Deere M665 Mower in the amount of $1,452.88 for a total cost of $8,382.33 from Wm Nobbe and Company of Jerseyville, Illinois, seconded by Trustee Stumpf. Roll Call Vote: Ayes- McAtee, Stewart, Springman, Williams. Nays- Johnes, Stumpf. Absent- None. Motion carried.
Chairman Stewart moved for the approval of the following billings for March 2017 Accounts Payable:
1. The Perfect Mound of Sauget, Illinois -Potable Pitching Mound $4,395.00 2. Bluff City Grill. of Alton, Illinois – Daddy Daughter Dance Food $2,890.99. Seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to give authorization to Kimberly Caughran, Director of Parks and Recreation, to obtain estimates for Village Hall lighting, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the renewal contact with URS Corporation for On-Site Engineering services for 2017-2018 at a cost of $91,260, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent- 0. Motion carried.
Chairman Stewart moved for approval of the Local Public Agreement for Federal Participation for Stamper Lane M-5011 (420) and give authorization to the Mayor to sign Agreement, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Resolution 2017-06, Appropriation Resolution For Stamper Lane Phase 2 Project
Chairman Stewart moved for the approval of Resolution 2017-06, An Appropriation Resolution for Stamper Lane Phase 2 Project #MFT Section 14- 00024-01-SW and State Job Number C-98-338-14 in the amount of $225,000, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval to utilizing TIF funds for the necessary engineering, permitting, easements, and construction for this proposed sewer connect for the parcel #24-2-01-15-00-000-022.004 off of Lars Hoffman Crossing, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays- 0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Solarize Godfrey Business Incentive for Aragona Family Trust, Alton Med Center, 108 Northport Drive, Godfrey, Illinois for reimbursement of installation of Solar System at a cost of $1,610 and give authorization to the Village Treasurer to make payment as a April 2017 Pre-Paid pending obtaining all documents, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the month of March 2017 General Fund $ 461,442.17 and the Motor Fuel Tax Fund $ 3,711.77; and the Street Department $ 162,490.42, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period Of 01/01/2017 to 02/18/2017 for the Village for a total payroll of $ 92,633.32, mileage of $ 161.68 and payroll taxes of $17,361, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved for the approval of the sponsorship for the Solar Flaire Event with Lewis and Clark Community College in the amount of $5,000, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Resolution 2017-07 Chairman Stewart moved for the approval of Resolution 2017-07, A Continuing Budget Resolution For The Fiscal Year April 1, 2017 To March 31, 2018, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart moved to enter into an agreement with Madison County and the Village of Godfrey with Fiscal Choice Consultant LLC, Northfield, Illinois for a study of Sheriff Services to be provided under contract to the Village of Godfrey at a cost not to exceed $2500, seconded by Trustee Stumpf. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Chairman Stewart reported that the next meeting of the Finance Committee will be April 3, 2017, after the close of the Public Safety Committee.
Committee Report: Parks And Recreation Department
Jim Lewis, Director of Maintenance, reported that the next meeting of the Parks and Recreation Committee will be March 10, 2017 at 8:30 a.m.
Planning And Zoning Commission
Laura Dixon, Building and Zoning Administrator, reported that the next meeting of the Planning and Zoning Commission will be March 15, 2017 at 6:45 p.m.
Community Planning, Economic Development And Infrastructure Committee
Mayor McCormick reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee will be on April 12, 2017 at 6:15 p.m.
Special Projects Sewer Committee
Jeff Weber, Chairman of the Special Projects Sewer Committee, reported that the next meeting of the Special Projects Sewer Committee will be April 5, 2017 at 5:00 p.m.
Godfrey Climate Protection And Energy Efficiency Committee
Nate Keener, Chairman of the Climate Protection and Energy Efficiency Committee presented the Godfrey Sustainability Plan for approval. Trustee Stewart moved for the approval of the Godfrey Sustainability Plan as presented, seconded by Trustee McAtee. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Nate Keener Chairman of the Climate Protection and Energy Efficiency Committee reported that the next meeting of the Godfrey Climate Protection And Energy Efficiency Committee will be April 10, 2017 at 10:00 a.m. at the Village Hall.
Capital Projects Committee
Chairman Stumpf reported that the next meeting of the Capital Projects Committee will be March 21, 2017 at 10:00 a.m. at the Sewer Facility.
Capital Projects Committee
Chairman Stumpf reported that the next meeting of the Capital Projects Committee will be April 18, 2017 at 10:00 a.m. at the Godfrey Sewer Facility.
Edsa Committee
Mayor McCormick reported that the next meeting of the EDSA Committee will be March 20, 2017 at 11:00 a.m. at Village Hall Conference Room.
Communications: Trustee Stewart moved to place all correspondence on file in the Clerk’s office: Email from Jo Emerick, Email from Jo Emerick, Email from Jo Emerick, Memo from IML, Order Approving Sale -304 Gladys, Order of Dismissal – Beneze, March 2017 Calendar, Clerk Revenue March 2017, February 2017 Sewer Payments Collected, Notice of Motion – 5243 Englewood. Seconded by Trustee Johnes. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Old Business: Ordinance 07-2017, An Ordinance Amending Ordinance No. 08-2012, Establishing And Designating The Godfrey Business District And Approving The Godfrey Business District Plan Within The Village Of Godfrey, Illinois, And Ordinance No. 09-2012, Imposing Business District Taxes Within The Godfrey Business District
Trustee Stewart moved for the final consideration of Ordinance 07-2017, An Ordinance Amending Ordinance No. 08-2012, Establishing And Designating
The Godfrey Business District And Approving The Godfrey Business District Plan Within The Village Of Godfrey, Illinois, And Ordinance No. 09-2012, Imposing Business District Taxes Within The Godfrey Business District, seconded by Trustee McAtee. Roll Call Vote: Ayes-Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None, Absent-None. Motion carried.
Ordinance 08-2017, An Ordinance Establishing The Godfrey Business District Ii; Approving A Business District Plan; Authorizing The Imposition And Collection Of A Sales Tax Within Such Business District; And Approving Certain Actions In Connection With The Establishment Of Such Business District Trustee Stewart Moved For The Final Consideration Of Ordinance 08-2017, An Ordinance Establishing The Godfrey Business District Ii; Approving A Business District Plan; Authorizing The Imposition And Collection Of A Sales Tax Within Such Business District; And Approving Certain Actions In Connection With The Establishment Of Such Business District, Seconded By Trustee Mcatee. Roll Call Vote: Ayes-Johnes, Mcatee, Springman, Stewart, Stumpf, Williams. Nays- None, Absent-None. Motion Carried.
New Business: Proclamation For Support Of Asthma Awareness Month
Trustee Johnes moved for the approval of Proclamation For Support Of Asthma Awareness Month:
WHEREAS, Asthma has reached epidemic proportions in the United States, affecting almost 25 million people;
WHEREAS, Asthma is one of the leading causes of childhood hospitalizations, long-term illness, and school absenteeism, accounting for nearly 10.5 million missed school days each year;
WHEREAS, each year nearly 2 million people are rushed to the emergency room from asthma;
WHEREAS, Asthma is a long-term, inflammatory disease in which the airways of the lungs constrict, causing wheezing, breathlessness, chest tightness, and coughing;
WHEREAS, exposure to allergens and irritants such as dust mites, mold, cockroaches, pet dander, and secondhand smoke can bring on an asthma episode;
WHEREAS, secondhand smoke worsens children’s asthma in up to one million children’;
WHEREAS, there are simple steps people can take to reduce their exposure to environmental asthma triggers;
WHEREAS, Village of Godfrey and the U.S. Environmental Protection Agency are encouraging Americans to identify and reduce their exposures to environmental triggers in homes and schools, and incorporate environmental controls into their asthma management plans;
NOW, THEREFORE, I, Michael J. McCormick, President of the Village of Godfrey do hereby proclaim May 6, 2017, Asthma Awareness Day in the Village of Godfrey, Madison County, Illinois.
Seconded by Trustee Springman. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Consideration Of Abolishing Godfrey Township
Trustee Stumpf moved to give authorization to begin the process to abolish the Godfrey Township with guidance from the Village Attorney and Illinois Municipal League, seconded by Trustee McAtee. Roll Call Vote: Ayes- Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None, Absent-None. Motion carried.
Consideration Of Amending The Liquor Licensing For Godfrey Fuel, Llc For Expansion For Restaurant Service And Video Gaming
Trustee Stumpf moved to Amending The Liquor Licensing For Godfrey Fuel, LLC
For Expansion For Restaurant Service And Video Gaming, seconded by Trustee Stewart. Roll Call Vote: Ayes- Johnes, McAtee, Springman, Stewart, Stumpf, Williams. Nays-None, Absent-None. Motion carried.
Consideration Of Resolution For Release Of Executive Session Minutes
Trustee Stumpf moved for the approval of Resolution 2017-08, A Resolution For Release Of Executive Session Minutes: Be It Resolved By The Board Of Trustees Of The Village Of Godfrey, Illinois, that the following Executive Session Minutes have been reviewed and released for public inspection:
April 19, 2016 Employees Salaries 5 ILCS 120/2 (c) (2) May 3, 2016 Employees Salaries 5 ILCS 120/2 (c) (2) May 17, 2016 Employees Salaries 5 ILCS 120/2 (c) (2 August 1, 2016 Personnel Matter 5 ILCS 120/2 (c) (5)
Be It Resolved By The Board Of Trustees Of The Village Of Godfrey, Illinois, The following Executive Session Minutes will be held closed until further approval given by the Board of Trustees of the Village of Godfrey:
February 16, 2016 Litigation 5 ILCS 120/2 (c) (11) March 1, 2016 Litigation 5 ILCS 120/2 (c) (11) March 14, 2016 Litigation 5 ILCS 120/2 (c) (11) March 14, 2016 Purchase Land 5 ILCS 120/2 (c) (4) (5) May 2, 2016 Litigation 5 ILCS 120/2 (c) (11) August 1, 2016 Litigation 5 ILCS 120/2 (c) (11) August 2, 2016 Purchase of Land 5 ILCS 120/2 (c) (11) August 2, 2016 Litigation 5 ILCS 120/2 (c) (11) September 20, 2016 Purchase of Land 5 ILCS 120/2 (c) (5) (6) October 18, 2016 Litigation 5 ILCS 120/2 (c) (11) November 1, 2016 Purchase of Land 5 ILCS 120/2 (c)(5) (6) January 17, 2017 Land Sell 5 ICLS 120/2 (C)(5) Hold February 6, 2017 Purchase of Land 5 ILCS 120/2 (c) Hold
• Employee Matters 5 ILCS 120/2 (c) (2)
• Negotiations 5 ILCS 120/2 (c) (2)
• Litigations/Land Purchase 5 ILCS 120/2 (c) (11) & 5 ILCS 120/2 (c) (6)
Public Comments: Clerk Whisler report on Early Voting for the Consolidated Election on April 4, 2017 will be at the Godfrey Village Room from March 20-31, 2017 Monday- Friday from 12:00 p.m. to 4:30 p.m.
Clerk Whisler also reported that March 9, 2017 at Lewis and Clark Community College in the Trimpe Building at 7:00 p.m.
Jack Fessler suggested that the Village consider a petition drive for the Abolishing of the Township.
Trustee Williams moved to adjourn the meeting at 7:30 p.m., seconded by Trustee Johnes. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
http://godfreyil.org/minutes/107/2017-03-07%20Village%20Board%20Minutes.pdf
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