Clinton County Board Meeting Feb. 21.
Clinton County Board met Feb. 21.
Here is the minutes provided by the Board:
Robert Fix, Chairman Lavern Holtgrave, Vice Chairman
1. Opening Prayer And Pledge Of Allegiance
2. Call To Order
Sheriff, Doug Maue, called the meeting of the Clinton County District Board to order at 7:00 p.m. on February 21, 2017.
3. Roll Call Of Members
Present: Cain, Fix, Heiligenstein, Him, Holtgrave, Johnson, Kreke, Netemeyer, Nordike K, Rakers, Sullivan, Taylor and Wessel. Absent: Nordike D, Simpson Let the record reflect that we have a quorum.
4. Recognition Of Visitors And Guests
5. Approval Of Minutes
Motion – Wessel made a motion to approve the minutes from the January 17, 2017 meeting. Holtgrave seconded the motion. Motion Carried.
6. Reports And Communications
7. Public May Approach The Board
8. Reports/Announcements From Elected And Appointed Officials
a. Recognition of Kyle Markus & Kyle Thole – Jim Sullivan
Sheriff Maue stated that every year SILEC and the Southern Illinois Police Chief’s Association have a banquet honoring police officers, 911, corrections or anyone from the general public that has done something good for the community. In 2016 Sheriff Maue nominated two officers from the Sheriff’s Office: Kyle Thole with Corrections and Kyle Markus with 911 and both of them received the award. The awards were presented at the 25th annual SILEC/SIPCA Awards Banquet in January. Kyle Thole was given the award for saving a life in the jail while he was working his shift on March 27, 2016. After making his rounds he returned to the control room and continued monitoring the video systems when he noticed that one of the inmates was acting abnormally, hidden from the camera’s view. Thole went down to the prisoner’s jail cell to investigate and found the inmate trying to take his life. He called for assistance and was able to save the inmate’s life. Thole was also named Correction Officer of the year by the Illinois Sheriff’s Association.
Sheriff Maue then spoke about Kyle Markus who works as a 911 operator and conducts the training at the Sheriff’s office. Last year the board approved renovations to the 911 department and Kyle took it upon himself to do a great deal of work on his own. He pulled up the old carpet and replaced it, and also did the painting. As a result, he saved the taxpayers and the county a great deal of money by doing this all on his own time. Because of his hard work and willingness to go above and beyond he was awarded the telecommunicator of the year award.
9. Standing Committees
a. Zoning/Subdivision Committee – Duane Nordike
1. Zoning Report – Jami Staser
i. Motion – Langhauser Estates – Final Plat – Wade Township
Taylor made a motion for a roll call vote. Wessel seconded the motion. Cain (Yes); Heiligenstein (Yes); Him (Yes); Holtgrave (Yes); Johnson (Yes); Kreke (Yes); Netemeyer (Yes); Nordike, D (Absent); Nordike, K (Yes); Rakers (Yes); Simpson (Absent); Sullivan (Yes); Taylor (Yes); Wessel (Yes). Motion Carried.
b. Economic Development/Enterprise Zone – Keith Nordike
c. Tourism Committee – Matt Cain
d. Environmental Concerns/Unincorporated/Solid Waste – Chuck Simpson
e. Assessment Committee – Bryan Wessel
Wessel reported they held a meeting on February 1. The hearing dates were February 9 & 10. The assessment office is also sending out renewal exemptions for the Senior Homestead, Disabled Veterans, and Disabled Persons Exemptions. The next meeting is scheduled for March 1 at 6:30 p.m. at the library.
f. Insurance/ICIT – Larry Johnson
Johnson reported that the committee met on February 13. The health insurance costs for the first two months of the year were $241,283.48. The line item without reimbursements was $3,783.48 or 1.6% over budget. With reimbursements we spent $192,638.23. The line item was $44,861.77 or 18.9% under budget. The liability fund balance had an increase of $1,000 this month for a balance of $146,921.00. The worker’s compensation fund balance had an increase of $3,987.00 this month and has a balance of $359,493.54. i. Motion – Amendment #2 Clinton County Health Plan Description Document
This amendment is to include insurance for any county employee covered by the county plan that would be injured working off the county job whether they are self- employed or working a second job. Currently, the employees were not covered once they left their county job and went to work at any other compensated job.
Johnson made a motion for a roll call vote. Holtgrave seconded the motion. Heiligenstein asked if this also covered the family members. Chairman Fix stated they had only discussed the employees so they would like to get some clarification on this. Rakers asked if it would be possible to table voting on this motion until more information was obtained regarding the specifics of this amendment. Since the board was in agreement to obtain more information before voting on this amendment, Johnson rescinded his motion for a roll call vote and Holtgrave rescinded his second of that motion. Chairman Fix then asked if anyone had any other questions they would like Johnson to obtain an answer for regarding this amendment. Rakers requested that the insurance committee meet with the Finance Committee on March 8 regarding this amendment. Johnson made a motion to table this item until the next county board meeting. Holtgrave seconded this motion. Motion carried.
g. Facilities Committee – Duane Nordike
Nordike was absent so Chairman Fix and Rakers presented the information for this committee. Rakers reported that approval was given to make a partial payment to CI Select for $12,798.52. Approval was also given to pay Ron Ward Painting $44,223.50 for the painting of the interior of the courthouse for the courthouse renovation project. Rakers then reported that six bids were received for the flooring for the Jail Renovation Project. Bids were received from Nine Seventy Furniture and Flooring, Rehkemper Tile and Floor, Ideal Home Solutions, Kings Floor Covering, Home Fashions, and Shores Builders. Nine Seventy Furniture and Flooring had the low bid for $43,750.00. i. Motion – Approval of Nine Seventy Furniture and Flooring Bid for Sheriff’s
Office Remodel Heiligenstein made a motion for a roll call vote. Rakers seconded the motion. Cain (Yes); Heiligenstein (Yes); Him (Yes); Holtgrave (Yes); Johnson (Yes); Kreke (Yes); Netemeyer (Yes); Nordike, D (Absent); Nordike, K (Yes); Rakers (Yes); Simpson (Absent); Sullivan (Yes); Taylor (Yes); Wessel (Yes). Motion Carried. Chairman Fix reported that there were four change orders for the Sheriff’s Office Remodel. One of the change orders involved the flooring above the board room. Apparently when they installed the original flooring they put screws in a few places to hold the floor in place. The shelving also cut grooves into the original plywood flooring. They are going to install a 3⁄4” underlayment material over the old flooring to provide a smooth surface to install the new flooring on. Another change order involves an AC unit where one of the coils is bad and has to be replaced. The third change order is for some duct work that needs to be replaced. The fourth change order is for some utility lines that had to be moved. There will be one more change order coming for the panel boxes for the electrical system. Some of the panel boxes still had fuses versus the circuit breakers that are now used. Chairman fixed passed around a piece of wood from the framework of the sheriff’s office that had burn marks in it. This came from the existing electrical wiring getting too hot. He did this to show the board and the public how much these renovations were needed.
h. County Farm Committee/Animal Control – Craig Taylor
Taylor reported they received two new readers for the microchips. They have six new bite cases for the month. The next meeting will be March 13 at 6:00 p.m.
i. Education Committee – Rafael Him
Him reported that they had their first meeting on February 9. Ron Daniels, Regional Superintendent of Schools, provided a basic overview of his duties.
j. Veterans Committee – Chuck Simpson
k. Finance/Health/Revolving Loan Committee/General Services/Judiciary – Jim Rakers
1. Treasurer, Denise Trame, gave her monthly report.
i. Motion - Approval of Monthly Budget and Financial Report
Taylor made a motion to approve the report. Rakers seconded the motion. Motion Carried.
ii. Motion – Annual Probation Report
Taylor made a motion to approve the annual probation report. Him seconded the motion. Motion Carried.
iii. Motion – Approval of $4,400 Annual Invoice for Agreement with Clinton County Soil and Water Conservation (Soil & Water Testing Services) Rakers made a motion for a roll call vote. Wessel seconded the motion. Cain (Yes); Heiligenstein (Yes); Him (Yes); Holtgrave (Yes); Johnson (Yes); Kreke (Yes); Netemeyer (Yes); Nordike, D (Absent); Nordike, K (Yes); Rakers (Yes); Simpson (Absent); Sullivan (Yes); Taylor (Yes); Wessel (Yes). Motion Carried.
l. Law Enforcement/EMA/Welfare/Safety/Liquor – Jim Sullivan
m. Road and Bridge Committee – Lavern Holtgrave
1. County Engineer, Dan Behrens, gave his monthly report.
i. Motion – Resolution Amending an Agreement Between the City of Breese and the County of Clinton Approved on July 2, 2013 This amendment will result in additional funding from both parties for Phase Three of the roundabout to be built at the intersection of Jamestown Road and Holy Cross Lane in Breese. Keith Nordike made a motion for a roll call vote. Him seconded the motion. Cain (Yes); Heiligenstein (Yes); Him (Yes); Holtgrave (Yes); Johnson (Yes); Kreke (Yes); Netemeyer (Yes); Nordike, D (Absent); Nordike, K (Yes); Rakers (Yes); Simpson (Absent); Sullivan (Yes); Taylor (Yes); Wessel (Yes). Motion Carried.
ii. Motion – Authorization for The Highway Department To Seek Bids For New Single Axle Dump Truck With a Trade In of a 2006 International Dump Truck
Keith Nordike made a motion to grant permission to seek bids. Holtgrave seconded the motion. Motion Carried.
Behrens reported that IDOT has plans completed for the replacement of Shoal Creek Bridge on Old State Road. A right-of-way needs to be purchased to proceed with the project. A June bid letting is anticipated.
Behrens also reported that the county is waiting on IDOT for final plans for the curb and gutter project in Albers. Behrens stated that he anticipates an early April bid letting for this project.
n. Personnel/Labor Committee-Steve Heiligenstein
10. Special Committees
a. 708 Mental Health Board/Area Agency on Aging – Rafael Him
b. County Health – Rafael Him
1. Motion - Health Department Monthly Report
Him made a motion to approve the monthly report. Cain seconded the motion. Motion Carried.
c. GIS Committee – Craig Taylor
Taylor reported they had their meeting on February 7 and all bills are in order. The next scheduled meeting will be March 7 at 5:15 p.m.
d. 911 Committee – Mike Kreke
Kreke reported that Clinton County 911 has filed an online opposition to HB477 which would require a statewide two cent additional surcharge to fund a trauma center in the Chicago area.
e. UCCI – Lavern Holtgrave
Holtgrave reported that the Herman Bodewes Law Firm in Springfield, Illinois put together four different panels at UCCI to discuss different problems throughout the state of Illinois. Denise Trame was asked to serve on one of the panels which consisted of attorneys, county board chairmen, etc. from roughly sixty to seventy counties throughout the state. Holtgrave thanked her for serving on the panel and for doing a great job. The next meeting for UCCI is Monday, February 27 with an 8:00 executive meeting and a 9:30 membership meeting.
11. Approval Of Accounts Payable
Taylor made a motion for a roll call vote. Keith Nordike seconded the motion. Cain (Yes); Heiligenstein (Yes); Him (Yes); Holtgrave (Yes); Johnson (Yes); Kreke (Yes); Netemeyer (Yes); Nordike, D (Absent); Nordike, K (Yes); Rakers (Yes); Simpson (Absent); Sullivan (Yes); Taylor (Yes); Wessel (Yes). Motion Carried.
12. Communications And Petitions
13. Unfinished Business
14. Miscellaneous Business
15. New Business
a. Motion – Appointment – Diane Luitjohan – Trustee Albers Sanitary District
Netemeyer made a motion to approve the appointment. Keith Nordike seconded the motion. Motion carried.
16. Adjournment Until Monday, March 20, 2017
Heiligenstein made a motion to adjourn until Monday, March 20, 2017. Rakers seconded the motion. Motion Carried.