Christian County Highway/Building/Grounds/Environmental/Welfare/Zoning Committee met April 12.
Here is the minutes provided by the Committee:
Present: Phil Schneider, Chairman
Craig Corzine
Charles DeClerck
Mike McClure
Absent: Chad Michel
Others present: Tim Carlson, Cliff Frye, Zach Hicks, Laura Cooper and Jan Bland.
The meeting of the Highway/Building/Grounds/Environmental/Welfare/Zoning Committee was called for on Wednesday, April 12, 2017 at 6:30 p.m. in the Christian County Probation Office. The purpose of the meeting was County building issues, highway business and any other matters properly brought before the Committee. There were no public comments.
The Committee toured the building of the Probation Department. Laura Cooper, Chief Probation Officer described the many changes to the building by creating offices, conference rooms and storage facilities. Zach Hicks noted that this building seemed to be in good condition as far as maintenance repairs or projects. New A/C and roof repairs have been done in the past few years. Most recently was the enclosure of walls for a client conference room, break room and special storage for the Circuit Clerk.
Building Updates:
Zach Hicks, Maintenance Supervisor began the building updates with the most recent issue at the Animal Control building with the incinerator. Over the past few years, certain valves and other parts have created down time and constant hand manipulation for the burner to burn during a six to eight hour process. He explained that either he or Tom would have to stay during that time to maintain the burn. Currently, there are over $2,000 in replacement parts that need to be purchased and repair time as well as a whole replacement of the fire bricks will need to be done at a cost exceeding $15,000. Discussion was held as to the other options for the animal control for their own needs. Zach noted that it has been few and far between that the county’s facility has actually needed that service. The local veterinary clinics pay for their disposals in bulk for a minimal cost per pound. There is still plenty of maintenance work to do at the animal control building beyond the incinerator.
In review of issues at the courthouse, Zach reminded all that the Freon expense continues to climb to excessive costs of which the A/C units in the attic use. Two units continue to freeze up which in turn creates condensation which creates large amounts of water dripping into the states attorney office. He continues to just fix each unit. A new system needs to be installed. The boiler is at its maximum use of hopefully five years. The elevator repair and service contract really needs to be evaluated. Downspouts have been installed and more are needed to keep rain water from creating mini rivers in the basement.
The jail has an elevator issue as well with the dumbwaiter for inmate food. The rubber roof has been patched but that is not a permanent fix. He has installed a new dishwasher and lift stations but each day is a new challenge.
The highway building is looking at a new roof (it is 20 years old), windows and a re- wiring project. Those are projects that would have to be bid out. Committee members told Zach they appreciate his work and understand these are just old buildings with many problems.
Highway Business:
The County Highway No. 12 (Bear Creek Rd) project is scheduled to start the first week of May. Due to the nature of the work, there will be some temporary partial closures of the roadway during construction.
Culvert Quotes:
Reinforced Concrete Box Culvert quotations were presented for culverts to be replaced on County Highway #4 and County Highway #7, with the following results:
County Materials McCann
Concrete Products 6’x2’ & 12’x5’ Box Culvert; $45,869.40; $39,032.00
A motion was made by Craig Corzine and seconded by Charles DeClerck to accept the low quote from McCann Concrete Products. The motion carried.
MFT and Non-MFT Maintenance Materials:
Bids were opened and read on Tuesday, April 11, 2017 for MFT and Non-MFT Maintenance Materials to be used by the County and Townships during FY17. Cliff Frye presented tabulation of bids for all items and are available for review.
• For the County, a motion was made by Charles DeClerck and seconded by Craig Corzine to accept the low bids for MFT and Non-MFT Materials as presented. The motion carried.
• For the Townships, a motion was made by Craig Corzine and seconded by Charles DeClerck to accept the low bids for MFT Materials as presented and refer them to the individual Township Highway Commissioners for approval. The motion carried.
Surplus Participation Resolution:
Resolution R2017HY007 authorizing participation in the State of Illinois Federal Surplus Property Program was presented. The Federal Surplus warehouse has items we use from time to time at a large discount compared to full retail value. A motion was made by Phil Schneider and seconded by Mike McClure to recommend to the full Board adoption of resolution R2017HY007 authorizing the County to participate in the State of Illinois Federal Surplus Property Program. The motion carried.
Recycling:
Hold Harmless agreements have been distributed to local governments participating in the roll off container continuation. Joe Stepping will attend meeting next month with an update.
A motion was made by Charles DeClerck and seconded by Craig Corzine to adjourn. The motion carried.
http://www.christiancountyil.com/2017minutes/HBG04122017.pdf
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