Village of Godfrey Board of Trustees met May 2.
Here is the minutes provided by the Board:
The meeting of the Board of Trustees of the Village of Godfrey was called to order by Mayor Michael McCormick at 6:45 p.m., May 2, 2017 at the Village Hall, 6810 Godfrey Road, Godfrey, Illinois. The meeting was opened with the Pledge of Allegiance.
Roll Call:
Present: Karen McAtee, Joe Springman, Mark Stewart, Michael Springman, Jeff Weber, Eldon Williams and Mayor Michael McCormick.
Absent: Sarah Johnes
Village Attorney: Tom Long
Budget Director: Joe Hughes
Building Code and Zoning Administrator: Laura Dixon
Director of Parks and Recreation: Kimberly Caughran
Director of Maintenance: Jim Lewis
Village Engineer: Josephine Emerick
Economic Development: William Catalano
Mayor McCormick asked the Board amend the Agenda for New Business to go first. The Agenda was amended with no objections from the Board.
Proclamation For Motorcycle Month May 2017:
-Trustee Stewart moved for the approval of Proclamation for Motorcycle Awareness Month:
Whereas, safety is the highest priority for the highways and streets of our Village and State; and
Whereas, the great State of Illinois is proud to be a national leader in motorcycle safety, education and awareness; and
Whereas, motorcycles are a common and economical means of transportation that reduces fuel consumption and road wear, and contributes in a significant way to the relief of traffic and parking congestion; and
Whereas, it is especially meaningful that the citizens of our Village and State be aware of motorcycles on the roadways and recognize the importance of motorcycle safety; and
Whereas, the members of A.B.A.T.E. of Illinois, Inc., (Brotherhood Aimed Toward Education), continually promote motorcycle safety, education and awareness in high school driver's education programs and to the general public in our Village and State, presenting motorcycle awareness programs to over 120,000 participants in Illinois over the past five years; and
Whereas, all motorcyclists should join A.B.A.T.E. of Illinois, Inc. in actively promoting the safe operation of motorcycles as well as promoting motorcycle safety, education, awareness, and respect of the citizens of our Village and State; and
Whereas, the motorcyclists of Illinois have contributed extensive volunteerism and money to national and community charitable organizations for the enhancement and support of these organizations; and
Whereas, during the month of May, all roadway users should unite in the safe sharing of roadways within the Village of Godfrey and throughout the great State of Illinois: and
Therefore, I, Michael J. McCormick, Mayor of the Village of Godfrey, in the great State of Illinois, in recognition of 30 years of A.B.A.T.E. of Illinois, Inc., and the over 650,000 registered motorcyclist statewide, and in recognition of the continued role Illinois serves as a leader in motorcycle safety, education and awareness,
Do Hereby Proclaim The Month Of May 2017 As Motorcycle Awareness Month:
In the Village of Godfrey, and urge all motorists to join in an effort to improve safety and awareness on our roadways.
Seconded by Trustee Springman. Poll of Board: Ayes-5, Nays-1, Absent-0. Motion carried.
Mayor McCormick asked for the approval of the minutes for the April 18, 2017, meeting. With no objections from the Board the minutes were placed on file in the Clerk’s Office.
Financial Report - March 2017:
Joe Hughes, Budget Officer, presented the Financial Report for revenue received during the month of March 2017: $ 711,177 to the General Fund; $ 38,663 in the Motor Fuel Tax Fund; $ 247,113 in the Sewer Fund; $ 84,395 in the Business District; and $ 2 in the TIF District for a combined total of $ 1,081,350. The fund balances at the end of March 2017 were: $ 7,924,237 in the General Fund; $ 1,129,997 in the Motor Fuel Tax Fund; $ 4,119,930 in the Sewer Fund; $ 3,324,578 in the Business District; and $ 53,870 in the TIF District for a combined total of $ 16,498,742.
Standing Committees:
-Public Safety Committee:
Chairman Williams moved to recommend the Straube Lane Widening Project to the Finance Committee for consideration, seconded by Trustee Stewart. Trustee Springman recused himself from the consideration. Poll of Board: Ayes- McAtee, Stewart, Weber, Williams, Nays-None, Recused-Springman, Absent- Johnes. Motion carried.
Chairman Williams reported that the next meeting of Public Safety Committee will be June 5, 2017 at 6:00 p.m. at the Village Hall.
Finance Committee Report:
Chairman Stewart moved to waive the fees for the following the Road Blocks at the North Alby Road or Tolle Lane Intersections:
Godfrey Fire Protection District – June 9 & 10, 2017
Alton Leathernecks Women’s Auxiliary - June 3, 2017
Seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to waive the fees for the following Raffle and Fireworks Permits after all supporting documents are provided:
Freer’s Auto Body – Christmas in July Raffle – July 28, 2017
Beverly Farm Fireworks Display – June 25, 2017
Seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to accept the lowest bid received for MFT Material Road Oil from JTC Petroleum Company of Maryville, Illinois at a cost of $320.52 per ton at a total cost of $ 69,834.89, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to give authorization to Jim Lewis, Director of Maintenance to contract with Elite Tree Services of Brighton, Illinois to cut down six trees in the right-of-way at a cost not to exceed $1,200, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to give authorization to Jo Emerick, Village Engineer, to review and prepare estimate for the drainage problem on Southmoor Place, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried. Jo Emerick reported that the Southmoor Place Drainage Problem would require installation of Storm Sewers in the area to remove the standing water. The estimated cost for 2 options would be: 1.) Reconstruction of 1000 feet of roadway and storm sewers at an estimated cost of $350,000 to $400,000 or 2.) residential area only 800 feet at an estimated cost of $340,000. A three option would be to install grass ditching in the area. No action taken.
Chairman Stewart moved for the approval of the lowest bid received for the Stamper Lane Phase 2 Improvements Project from Stutz Excavating of Alton, Illinois at a cost of $681,635.08 contingent on Illinois Department of Transportation approval and to give authorization to the Mayor to sign the contract agreement, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays- 0, Absent-1. Motion carried.
Resolution 2017-11, A Resolution Authorizing The Mayor And Village Attorney To Sign The Settlement With M.S. RAO Trustee:
Chairman Stewart moved for the approval of Resolution 2017-11, A Resolution Authorizing to the Mayor and Village Attorney to sign the Settlement with M.S. RAO Trustee of the M.S. RAO and to give authorization to the Village Treasurer to make payment to Madison County Title Company, Inc. of Edwardsville the total payment of $8,242 for Administration Fees and Sales Price as a June 2017 Pre-Paid:
Whereas, the Village of Godfrey and the M.S. Rao Trust dated March 11, 1976 as amended have entered into a Right of Way Purchase Agreement and Agreement for Temporary Construction Easement dated July 5, 2016 ( Agreement ) ; and
Whereas, all the contingencies under the Agreement have been completed and the parties are ready to close the transaction all according to the Agreement; and,
Whereas, the Village Board of Trustees desires to authorize the closing of the transaction and to provide the requisite authority to Village officials to execute the documents necessary to close the transaction and to pay the purchase price and associated costs of the acquisition.
Now, Therefore, Be It Resolved By The Board Of Trustees Of The Village Of Godfrey, Illinois As Follows:
Resolved, that:
( 1 ) The Village Treasurer and Village Mayor are authorized to provide the necessary funds from the Village treasury in the amount of $ 8, 242.00 ( $ 5,000.00 in ROW acquisition cost and $ 3,824.00 in contract and costs ) to Madison County Title Company for the purposes of closing the transaction. The funds are to be made available at least 24 hours prior to closing on May 4, 2017.
(2) The Mayor and or the Village Attorney, J. Thomas Long, are authorized to sign closing documents with the Title Company to effect the closing and to make delivery of $ 8,242.00 to the Title Company.
Seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Change Order for Engineering Services for the Northeast Interceptor/ Monticello Area Sewer Improvement Design Project with Heneghan and Associates, Godfrey, Illinois at a cost of $197,000 for a total cost not to exceed $407,000, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Change Order #1 for the Villa Marie Interceptor Sewer Connection/Rockgate Manhole Repair Projects for an increase of $1,461 for a total contract of $17,313.36 with Hayes Contracting, Inc. of Collinsville, Illinois, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to give authorization to Craig Noble, Manager of the Godfrey Sewer Facility to prepare plans and seek bids for the 2016-2018 Cured – In Program, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the following billings for May 2017 Accounts Payable: The Park Catalog of Boca Raton, Florida for picnic Tables and trash receptacles in the amount of $6,776, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved to give authorization to Kimberly Caughran, Director Of Parks and Recreation to contract with Gene’s Appliance of Alton, Illinois for a replacement Trane Heating and Cooling units for the Glazebrook Park Ball Field Concession with pre-vailing wages at a total cost of $7,014, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays 0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Illinois General Office Bond for the 4 year terms of the Mayor and Village Clerk with Luken Insurance of Alton, Illinois at total cost of $3570 as a June 2017 Accounts Payable Pre-Paid, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Accounts Payable for the month of April 2017 General Fund $ 540,520.35 and the Motor Fuel Tax Fund $ 34,484.53; and the Street Department $ 59,506.83, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart moved for the approval of the Payroll Account for the period of 03/01/2017 to 04/15/2017 for the Village for a total payroll of $ 92,247.45, mileage of $ 120.64 and payroll taxes of $16,628.08, seconded by Trustee Weber. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Chairman Stewart reported that the next meeting of the Finance Committee will be June 5, 2017, after the close of the Public Safety Committee.
Committee Report:
-Parks And Recreation Department:
Kimberly Caughran, Director of Parks and Recreation, reported that the next meeting of the Parks and Recreation Committee will be May 12, 2017 at 8:30 a.m.
-Planning And Zoning Commission:
Mayor McCormick reported that the next meeting of the Planning and Zoning Commission will be May 17, 2017 at 6:45 p.m.
-Community Planning, Economic Development And Infrastructure Committee:
Tom Long, Chairman of the Community Planning, Economic Development And Infrastructure Committee, reported that the next meeting of the Community Planning, Economic Development and Infrastructure Committee will be on May 10, 2017 at 6:15 p.m.
Special Projects Sewer Committee:
Trustee Weber reported that the next meeting of the Special Projects Sewer Committee will be May 3, 2017 at 5:00 p.m. at the Village Hall.
Godfrey Climate Protection And Energy Efficiency Committee:
Clerk Whisler reported that the next meeting of the Godfrey Climate Protection And Energy Efficiency Committee will be Special Meeting May 15, 2017 at 12:00 a.m. at the Village Hall.
ESDA Committee:
Chris Sichra, ESDA Director, report that the next meeting of the ESDA Committee will be May 22, 2017 at 11:00 a.m. at the Building and Zoning Conference Room- Village Hall.
Communications:
Trustee Stewart moved to place all correspondence on file in the Clerk’s office: Thank you note from Jo Emerick, Email from Wil Rao, Email from Tom Long, Email from William Catalano, Memo from Jim Lewis, Thank you from LCCC Foundation, Thank you Email from Dale Chapman, Email from Wil Rao, Summons 305 Venus, Complaint to foreclose mortgage - 305 Venus, May 2017 Calendar, Order approving sale 5116 Staten, Notice of Foreclosure - 305 Venus, April Clerks Revenue, April Sewer Revenue.
Seconded by Trustee Springman. Poll of Board: Ayes-6, Nays-0, Absent-0. Motion carried.
Old Business:
No old business at this time.
New Business:
-Resolution 2017-12 Approval Of Resolution For Alton Road Runners, Incorporated -- River Road Run:
Trustee Stewart moved for the approval of Resolution 2017-12, Resolution Approving the Alton Road Runner, Incorporated River Road Run: Whereas, Alton Road Runners, Incorporated, is sponsoring a River Road Run in the Village of Godfrey, which even constitutes a public purpose;
Whereas, this event will require a temporary highway closure on Saturday, November 25, 2017 within the Village of Godfrey, Illinois.
Whereas, Section 4-409 of the Illinois Highway Code authorizes the Illinois Department of Transportation to issue permits to local authorities to temporarily close portions of State Highways for such public purposes.
Now Therefore, Be It Resolved, by the Board of Trustees of the Village of Godfrey that permission to close the Eastbound lanes of McAdams Highway (The Great River Road), within the Village of Godfrey from the City limits of Alton, Illinois, to Stanka Lane, at the Jersey County line as above designated, be requested of the Illinois Department of Transportation.
Be It Further Resolved, that this closure shall occur during the approximate time period between 7:30 a.m. and 12:00 p.m. on Saturday, November 25, 2017.
Be It Further Resolved, that this closed portion of highway shall be detoured over routes with an all weather surface that can accept the anticipated traffic, which will be maintained to the satisfaction of the Department and which is conspicuously marked for the benefit of traffic diverted from the State Highway. The Detour route shall be as follows:
The Westbound lanes of McAdams Highway in the Village of Godfrey from the city limits of Alton to Stanka Lane, at the Jersey County line.
Be It Further Resolved, that the Village of Godfrey assumes full responsibility for the direction, protection and regulation of the traffic during the time the detour is in effect.
Be It Further Resolved, that the police officers or authorized flaggers shall, at the expense of the Village of Godfrey, be positioned at each end of the closed section and at other points (such intersections) as may be necessary to assist in directing traffic through the detour.
Be It Further Resolved, that police officers, flaggers, and officials shall permit emergency vehicles in emergency situations to pass through the closed area as swiftly as is safe for all concerned.
The Village of Godfrey shall also contact and make arrangements with appropriate law enforcement agencies to cover those areas and intersections which are outside the jurisdiction of the Village of Godfrey. In passing this Resolution, the Village of Godfrey acknowledges that it has contacted the following enforcement agencies relevant to this requirement, and has received written confirmation from each agency specifying the areas in which each will provide traffic control. (Copies of confirmation letters are attached.)
Alton Police Department
Madison County Sheriff's Department
Jersey County Sheriff's Department
The Village of Godfrey will be the responsible agency for protecting the signing crew during the placement and removal of the detour signing. In addition, the following names are the responsible persons from each enforcement agency as the contact person from that agency.
Alton - Sgt. Mike Gordon
Madison County - Sgt. Jim Goeken
Jersey County - Sheriff John Wimmersberg
Be It Further Resolved, that police officers, flaggers, and officials shall permit emergency vehicles in emergency situations to pass through the closed area as swiftly as is safe for all concerned.
Be It Further Resolved, that such signs, flags, barricades, etc., shall be used by River Road Run, Incorporated as may be approved by the Madison County Sheriff's Department.
Be It Further Resolved, that the closure and detour shall be marked according to the Illinois Manual on Uniform Traffic Control Devices.
Be It Further Resolved, that an occasional break shall be made in the procession so that traffic may pass through. In any event, adequate provisions will be made for traffic on intersection highways pursuant to conditions noted above.
Be It Further Resolved, the River Road Run, Incorporated hereby agrees to assume all liabilities and pay all claims for any damage which shall be occasioned by the closing described above.
Be It Further Resolved, that River Road Run, Incorporated, shall provide a comprehensive general liability insurance policy or an additional insured endorsement in an amount of not less than $100,000.00 per person and $500,000.00 aggregate which names the Illinois Department of Transportation, its officials, employees, and agents as insured and the Village of Godfrey, its officials, employees, and agents as insured and, which protects them from all claims arising from the requested road closing.
Be It Further Resolved, that a copy of this Resolution be forwarded to the Illinois Department of Transportation to serve as a formal request for the permission sought in this Resolution and to operate as part of the Condition of said permission.
Seconded by Trustee Springman. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
Public Comments:
Clerk Whisler reported that newly elected officials will be sworn-in on May 16, 2017 meeting after Old Business is completed.
Trustee Williams moved to adjourn the meeting at 7:12 p.m., seconded by Trustee McAtee. Poll of Board: Ayes-5, Nays-0, Absent-1. Motion carried.
http://godfreyil.org/minutes/107/2017-05-02%20Village%20Board%20Minutes.pdf
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