City of Jacksonville Cemetery Board met October 20.
City of Jacksonville Cemetery Board met Oct. 20.
Here is the minutes provided by the Board:
The regular monthly meeting of the Jacksonville City Cemeteries Board was called to order at 8:35 a.m. in the Commission Room of the Jacksonville Municipal Building. The meeting was publicly announced by posting and by written notice to the local newspaper and radio stations.
ROLL CALL: Members present were Chairman Doug Moore, Tom Newby, Linda Brown, Kim Pohlman; Superintendent Jim Pierson; City Clerk Skip Bradshaw. Absent from the meeting were members Renee Fox and Treasurer Mary Fergurson. A quorum was declared.
AGENDA: Motion was made by Newby, seconded by Pohlman, to approve the October 20, 2017
Agenda as presented in advance. By voice vote, motion carried.
MINUTES: Motion was made by Newby, seconded by Brown, to approve the September 15, 2017
Minutes as presented in advance. By voice vote, motion carried.
a.) Treasurer’s Investment Report – September 2017:
Chair Moore gave the following report as indicated by Ms. Fergurson: The stock markets continue to be kind to the mutual funds; and there is still a chance of an increase in the Federal Funds rate in December, but what will probably have more impact on the bond market near term is President Trump’s choice for Federal Chairman, that announcement is expected by November 3rd. Chair Moore concurs with Ms. Fergurson’s assessment of the Market Value Investments as the fund is now over $270,000.00.
b.) Cash Receipts Report – September, 2017:
Ms. Brown gave a brief review of the Cash Receipts report, noting that 30.35% of the revenue budget and 36.57% of the expense budget remains at the end of September, noting that the Cemetery Fund looks good at this time.
c.) Cash Receipts Report and Claims Approval – September, 2017:
Motion was made by Brown, seconded by Newby, to approve the Cash Receipts Report and to pay claims when funds are available. By voice vote, motion carried.
SUPERINTENDENT’S REPORT: Supt. Pierson reported on the following:
The trees that were recently purchased from Waldbart in Bunker Hill, Illinois have now been planted – 10 trees at the East Cemetery and 11 trees at the Diamond Grove Cemetery.
The operating budget for the Cemetery Department has been completed and submitted, with few changes from last year’s budget.
Utility Supt. Jack Cosner will be ordering the supplies for the new water line that was to be installed near Diamond Grove Cemetery and budgeted for in the Capital Improvement budget. The line will be installed in 2018 with the Utility Department performing most, if not all, of the labor, thereby reducing labor costs.
Internet access at the East Cemetery is currently unavailable. Supt. Pierson and Communications Tech Rex Ginder talked with Mediacom about supplying the cemetery with internet service. An agreement was made between the City and Mediacom to provide internet and phone service for East Cemetery at $59.95 per month for five years.
The Cemetery Department has been mowing again due to the amount of rainfall recently.
A new computer and scanner have been purchased for the Diamond Grove Cemetery.
PUBLIC COMMENT: No discussion.
OLD BUSINESS: Chair Moore has talked with City Attorney Dan Beard regarding the use of funds from the Land and Building Fund for improvements. CA Beard has authorized the department to move forward with the use of those funds. Chair Moore suggests drafting a budget to work from in order to be able to plan for withdrawals from that fund.
Ms. Brown noted that in 2017 no funds were budgeted in the Capital Improvement Fund for roads or the Land and Building Fund, so she suggests adding $20,000.00 to each of those line items for 2018.
CC Bradshaw advised that work is set to begin soon on the Capital Improvement budget. And that Supt. Pierson requested that the transfer of $25,000.00 normally put into the Land and Building Fund be transferred over to the General Fund due to increases in payroll over the years. General discussion ensued regarding budgeting for road repairs.
Supt. Pierson advised that he will be requesting funds to be placed in the Capital Improvement budget to purchase a backhoe and a new riding mower in 2018.
Chair Moore continues to work on the rule book. Ms. Brown has offered her assistance with that endeavor.
NEW BUSINESS: No discussion.
ADJOURNMENT: Hearing no further business, a motion was made by Newby, seconded by Pohlman, to adjourn the meeting at 8:55 a.m. By voice vote, motion carried. The next regularly scheduled meeting of the Jacksonville City Cemeteries Board will be held on Friday, November 17, 2017 at 8:30 a.m.
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