West Central Reporter

West Central Reporter

Monday, February 17, 2020

North Greene Unit School District 3 Board of Education met February 21.

By Lhalie Castillo | May 10, 2018

Meeting 10

North Greene Unit School District 3 Board of Education met February 21.

Here is the minutes provided by the Board:

Roll Call And Recognition Of Guests-- The Board of Education of North Greene Unit District No. 3, Greene and Scott Counties, Illinois, met in regular session on Wednesday, February 21, 2018, at 7:00 p.m. in the Board Room of the Administrative Education Center, White Hall. Those answering roll call were: President Edwin Ford, Members Pat Ford, David Hallock, Jeff Haskell, Cale Hoesman, Brenn Killion, and Stacy Schutz. Superintendent Mark Scott, Secretary Barbara Neece, Treasurer Tiffany Mumford, Principals Jackie Kuchy and Amanda Macias, Building Maintenance Director Dale Coffman and Transportation Supervisor John Davidson were also present.

Consent Items: Minutes; Bills; Reports Of Treas., Principals, Transportation & Building & Grounds; Fundraising; Donations/Gifts; A motion was made by Mr. Haskell, seconded by Mr. Pat Ford, to approve the minutes of the regular meeting of January 17, 2018, as presented; payment of bills as listed; Treasurer’s Report for the month of January and February 21 update; Building Principal reports of recent activities and events; Transportation Report and Buildings and Grounds Maintenance Report for the month; approve fundraising activities for the High School Softball team to raffle a processed whole hog, with date to be announced, to earn funds for equipment and supplies; 8th Grade to host a character meet and greet, raffle, and sale of food and other activities in the Jr.-Sr. High Commons on March 24 from 9 a.m. to 1:00 p.m. to earn funds a for trip to Chicago; FFA to host a fish fry on Friday, March 30, to earn funds for FFA activities; and HS PBIS to solicit donations from area businesses with acknowledgement of donation to be posted on marquee; Acknowledge donation of $100 from Roodhouse Township to NGHS Play Activity Fund;

Use Of Facilities-- Approve use of facilities by the North Greene Youth League Basketball for team evening practices and games at the Elementary gym and allpurpose room on Saturday mornings beginning February 10 through March 17, with all fees waived and pending receipt of insurance; the White Hall Fire Department to use the Jr.-Sr. High School Commons to host a meeting and catered dinner for the County Fire Departments on the evening of February 19 and March 5, with waiver of fees, pending receipt of proof of insurance; approve North Greene Chamber of Commerce to use the Jr.-Sr. High Commons to host a dance for grades 1st through 6th students on the evening of March 16, with waiver of fees and pending receipt of proof of insurance; and the Carrollton Police Department to host a Guns and Hoses charity basketball game between firemen and police on April 28 to earn funds to support a local child’s medical expenses, pending receipt of proof of insurance.

The President put the motion to a vote and the following roll call was taken:

Haskell, yea Hoesman, yea P. Ford, yea Killion, yea Hallock, yea Schutz, yea E. Ford, yea

Superintendent Report-- Reports were given by Superintendent Scott on the following items:

1.Reminder of meeting date for the Two Rivers Division of IASB Dinner Meeting at Liberty CUSD No. 2 on March 8 at 5:30 p.m.;

2.A request was made for a date for the annual Calendar Committee meeting and designation of committee members, as well as, the annual Parent-Teacher Advisory Student Discipline Committee and board representative. The date and time of March 14 at 6:00 p.m. was set with Members David Hallock and Pat Ford to serve on the committee on behalf of the board and 6:00 p.m. May 2, was set for the 2018 Parent-Teacher Student Discipline Committee meeting, with Member Stacy Schutz to serve on the committee on behalf of the board;

3.Informed of additional funds awarded for the Pre-kindergarten program in the amount of $41,577 and $81,154 for Prevention Initiative, that will need to be spent by the end of the current fiscal year is to be used for staff. The administration is looking at ways to supplement the program to expend the funds rather than needing to send them back if not used;

4.The new Every Student Succeeds Act (ESSA), formerly known as “No Child Left Behind” (NCLB), is requiring additional, more detailed, accountability of grant fund expenditures, with monthly and quarterly reporting. Superintendent Scott will be attending a meeting to discuss the new requirements due to the change to ESSA on March 13;

5.The district will be hosting a STEAM (Science, Technology, Engineering, Arts, and Math ) Night at the Jr.-Sr. High Commons with various interactive fun activities for students on February 22 from 5:30 to 7:30 p.m.;

6.Informed members of the planned purchase of new Google Chromebooks with low-income Title I funds to initiate plans to become one-to-one for students in grades 2-12 by 2018-19 school year;

7.Attorney fees have increased after many years from $235.00 per hour to $250.00 per hour, with retainer fee remaining at $50.00 per month and phone calls at no charge.

Approve Overnight Senior Trip-- Following presentation by Senior Class 2018 sponsor Emily Brown of the detailed plans of the proposed an overnight class trip for board consideration, a motion was made by Mr. Haskell, seconded by Mrs. Killion, to approve the overnight trip for the Senior Class of 2018 from June 4 to June 5, to Santa Clause, Indiana, with the cost of the trip to be paid from class funds.

The President put the motion to a vote and the following roll call resulted:

Haskell, yea P. Ford, yea Killion, yea Hallock, yea Schutz, yea Hoesman, yea E. Ford, yea

Discussion On Nge Renovation Project-- Mark Graves and John Lorraine of CTS Group was present to discuss with the board the North Greene Elementary renovation project remaining items to be completed that apparently had been conveyed by a CTS Representative to Superintendent Scott, would create additional charges to the district. Mr. Graves and Mr. Lorraine voiced apology for the inaccurate information given the superintendent and assured the board that those items would be completed to the district’s satisfaction as promised in the original scope of work and would be taken care of at no additional charge.

Annual Tax Compliance Report Re: Bond Issues-- Superintendent Scott presented a Post-Issuance Tax Compliance Report to the Board reviewing the District’s contracts and records to determine whether the Tax Advantaged Obligations comply with applicable federal tax requirements. Per the requirements, Mr. Scott verified that the District has taken all action necessary to comply with the applicable federal tax rules, including covenants necessary to preserve the excludability of interest on the Tax Advantages Obligations from gross income for federal tax purposes and the complete report will be included as presented in the minutes of the meeting.

Proposed Renovation Of ’57 Wing Of Jr.-Sr. High- Superintendent Scott discussed with members his meeting with Johnson Controls representative Bruce Combs regarding the possibility of amending the current Performance Contract with Johnson Controls to add several needed renovation projects in the 1957 addition of the Jr.-Sr. High School. He proposed that items needing addressed could be completed in two stages and paid with Health-Life Safety funds as much as possible. Included in the list of proposed items to be addressed summer 2018 are the locker rooms, gym windows, hallway and classroom flooring, ceiling replacement and restrooms. The hallway and classroom flooring, ceiling replacement and classroom windows east of the restrooms would be addressed the following summer. Following discussion, a consensus was reached to direct the superintendent to continue discussion with Johnson Controls for developing a proposal of project costs for further consideration and possible approval to pursue.

Resignations-- A motion was made by Mr. Haskell, seconded by Mrs. Killion, to accept the resignation of Paraprofessional Aide Lucinda Chapman due to retirement, effective the last student attendance day of the 2017-18 school year and the resignation of Jim Roesch as Head High School Baseball Coach, effective Januray 23, 2018.

The President put the motion to a vote and the following roll call resulted:

Haskell, yea P. Ford, yea Killion, yea Hallock, yea Schutz, yea Hoesman, yea E. Ford, yea

Leave Of Absence-- A motion was made by Mrs. Schutz, seconded by Mrs. Killion, to approve the request of Junior High Physical Education teacher Melissa Bishop for a maternity leave of absence to begin approximately April 6, 2018, through the end of the 2017-18 school year.

The President put the motion to a vote and the following roll call resulted:

Schutz, yea Hallock, yea Killion, yea Haskell, yea P. Ford, yea Hoesman, yea E. Ford, yea

Resolution To Join Tpc For Lunch Program-- Superintendent Scott provided information of a new purchasing cooperative, TPC, that has been created through intergovernmental agreements of participating school districts for purchase of food, goods, and supplies by those school districts who are members. A membership agreement as well as established bylaws and constitution with a mission to secure the best pricing structure possible for purchases was reviewed. It was explained that there would be no membership fee and a member school district could leave the cooperative at any time in order to join another cooperative without penalty. Superintendent Scott also informed that it was recommended to join TPC due to the possible dissolution of the SAPCO food purchase cooperative that the district has been participating member of for the past several years.

Following discussion, a motion was made by Mr. Haskell, seconded by Mr. Pat Ford, to adopt a Resolution to approve entering into an intergovernmental agreement and membership in the TPC (The Purchasing Cooperative) for fiscal year July 1, 2018 through June 30, 2019, for purchase of food and supplies for the lunch program.

The President put the motion to a vote and the following roll call resulted:

Haskell, yea Hoesman, yea P. Ford, yea Killion, yea Hallock, yea Schutz, yea E. Ford, yea

Discussion Of Fundraising Policy & Procedures-- The current Board Policy on fundraising was distributed for review and discussion of possible revision. It was determined that members review and develop suggestions for further discussion for revision at the March regular meeting. Discussion was also held regarding administrative concern for the past allowance of accepting personal deliveries to students of gifts and flowers at school and the disruption it causes in the school routine at such times as Valentine’s Day. A consensus was to support the administration’s determination of a new procedure to not allow such deliveries in the future.

Discussion Of New H.S. Course Requirement-- Jr.-Sr. High Principal Amanda Macias discussed a proposal for adding a new course requirement for high school students beginning next school year. The proposed course would be through Lewis and Clark Community College, called “Algebra Advantage” and would be a requirement the senior year of those students not scoring 50 percent or higher on the MAP assessment test in Math. A student would need a passing grade of “C” in order not to have to take a remedial math course in college. A similar course is also being considered for English. Continued discussion for Board action will be held at the March regular meeting.

Closed Session- 8:30 P.M.-- A motion was made by Mr. Haskell, seconded by Mr. Hallock, to go to closed session at 8:30 p.m. to discuss Closed Session minutes for approval, per 5 ILCS 120/2 (c)(21); The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District including hearing testimony on a complaint lodged against an employee to determine its validity, as per 5 ILCS 120/2(c)(1); Student Disciplinary cases, 5 ILCS 120/2(c)(9); and Litigation, when an action against, affecting or on behalf of the particular District has been filed and is pending before a court or administrative tribunal, or when the District finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the closed session minutes, 5 ILCS 120/2(c)(11).

The President put the motion to a vote and the following roll call resulted:

Haskell, yea Killion, yea Hallock, yea Schutz, yea Hoesman, yea P. Ford, yea E. Ford, yea

Reconvene-10:10 P.M.- A motion was made by Mr. Haskell, seconded by Mrs. Schutz, to return to open session at 10:10 p.m.

The President put the motion to a vote and the following roll call resulted:

Haskell, yea Hallock, yea Schutz, yea Hoesman, yea P. Ford, yea Killion, yea E. Ford, yea

Action/Report-

Closed Session Minutes-- The review of closed session minutes of previous meetings was tabled to the next regular meeting.

Employment/Appointment Of Personnel-- Reemployment Of Administrators-- Upon the recommendations for employment/appointment of personnel the following the action was taken: A motion was made by Mr. Haskell, seconded by Mrs. Killion, to reemploy Amanda Macias as Jr.-Sr. High School Principal and Jaclyn Kuchy as North Greene Elementary Principal for the 2018-19 school year, with salary and contract terms to be determined at a later date and to employ Cade Reno as Head High School Baseball Coach and appoint Garrett Rogers and Emily Forrester as volunteer assistant High School Softball Coaches for the 2018 season.

The President put the motion to a vote and the following roll call resulted:

Haskell, yea Schutz, yea Hoesman, yea P. Ford, yea Killion, yea Hallock, yea E. Ford, yea

Building & Grounds Maintenance Director-- A motion was made by Mr. Hallock, seconded by Mr. Hoesman, to employ Vance Dirksmeyer as Buildings and Grounds Maintenance Director for 2018-19, with a start date of March 1, 2018, for training with retiring maintenance director Dale Coffman and officially on April 1, 2018 with a prorated annual salary of $42,000 and other benefits through June 30, 2018, and continuing from July 1, 2018 through June 30, 2019.

The President put the motion to a vote and the following roll call resulted:

Hallock, yea Schutz, yea Hoesman, yea P. Ford, yea Killion, yea Haskell, abstain E. Ford, yea

Adjourn-10:30 p.m.-- With no further business to come before the Board, President Ed Ford adjourned the meeting at 10:30 p.m.

http://www.northgreene.com/Unit/MINUTES%2002-21-2018.pdf

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North Greene Unit School District 3 Board of Education