West Central Reporter

Nauvoo Colusa Community Unit School District 325 Board met May 21.

Here is the minutes provided by the Board:

1.0 Call to Order

The board meeting was called to order at 6:30 p.m. by Vice President, Sandy Stevenson.

2.0 Roll Call

Present: Mrs. Kyle, Mrs. Poe, Mr. Schmitz, Mrs. Snyder, Mrs. Stevenson.

Absent: Mrs. Little, Mr. Siegfried.

Also Present: Mr. Ayer, Mrs. Miller.

3.0 Pledge of Allegiance

4.0 Approval of Minutes

4.01 Approve Regular Meeting Minutes for April 2018

Mrs. Kyle made the motion to approve the regular meeting minutes for April 2018 with a second by Mrs. Snyder.

Ayes-5, Nays-0.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

4.02 Approve Closed Session Meeting Minutes for April 2018

Mrs. Snyder made the motion to approve the closed session meeting minutes for April 2018 with a second by Mr.

Schmitz. Ayes-5, Nays-0.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

5.0 Financials

5.01 Pay Bills for April 2018

Mrs. Poe made the motion to pay the bills for April 2018 with a second by Mrs. Kyle.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

5.02 Approve Financial and Treasurer Report for April 2018

Mr. Schmitz made the motion to approve the financial and treasurer report for April 2018 with a second by Mrs. Snyder.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

This year N-C spent $2,100,120 in the education fund compared to $1,809,612 spent in the education fund last year. In the operation and maintenance fund, N-C spent $176,546 this year compared to last year the district had spent $208,233. The district spent $230,242 in the transportation fund compared to $290,398 last year. The district spent $2,506,908 this year compared to $2,308,243 last year at this time in those three funds for a difference of $198,665 more this year compared to last year.

The 30th of April completed 83% of the 2018 fiscal year. The district expended 78.7% of the education budget, 52.5% of the operations and maintenance budget, and 68.8% of the transportation budget.

Fund balances as of April 30, 2018: Education: $944,459, Operation and Maintenance: $470,610, Transportation: $284,283, and Working Cash: $176,313. The four Major Fund Balances: $1,875,665. Total Fund Balance for all funds: $2,963,369.

Fund balances as of April 30, 2017: Education: $724,129, Building: $383,779, Transportation: $173,241 and Working Cash: $146,169. The four Major Fund Balances: $1,427,318. Total Fund Balance for all funds: $2,478,773.

The district has $448,347 more this year compare to last year in the four major funds. The district has $484,569 more this year compared to last year in total fund balance.

6.0 Recognition of the Members of the Audience

6.01 Public Comment

There was no public comment.

6.02 School Board Conference- November 16-18, 2018- Chicago

The School Board Conference was discussed and members were asked to let Mr. Young know if they will be attending. It will be held in Chicago November 16-18, 2018.

6.03 Delay of Property Tax Bills

There was discussion that there could possibly be a delay in receiving local revenue due to the delay in completion of the assessments of properties.

7.0 Consider a Motion to Enter into Closed Session (5 ILCS 120/2) to Discuss (1.) The appointment, employment, compensation, discipline, performance, or dismissal of a specific employee(s

Mr. Schmitz made the motion to enter into closed session at 6:42 p.m. with a second by Mrs. Kyle.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-No, Mrs. Stevenson-No.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

Consider a Motion to Return to Open Session

Mr. Schmitz made the motion to return to Open Session at 6:55 p.m. with a second by Mrs. Poe.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

8.0 Superintendent’s Report

8.01 Transportation Report

Mrs. Miller reported everything is going well with transportation.

8.02 Elementary Report

Mr. Ayer’s report was included in the board packet.

8.03 Other

9.0 Action Items

9.01 Consider Setting the School Board Meetings at 6:00 p.m.

Mrs. Kyle made the motion to set the school board meeting times at 6:00 p.m. with a second by Mrs. Poe. Discussion followed as to what time works best for individuals. The general consensus among those board members present was that 6:30 worked out best.

Mrs. Kyle-No, Mrs. Poe-No, Mr. Schmitz-No, Mrs. Snyder-No, Mrs. Stevenson-No.

Absent: Mrs. Little, Mr. Siegfried. Motion failed.

9.02 Consider Hiring a District Accountant

Mrs. Poe made the motion to hire Trevor Knipe as the district accountant with a second by Mr. Schmitz. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.03 Consider Hiring a Music Teacher

Mrs. Kyle made the motion to hire Joshua Peters as the music teacher with a second by Mrs. Snyder.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.04 Consider Hiring a Junior High School Head Boys Basketball Coach

Mr. Schmitz made the motion to hire Trevor Knipe as the junior high school head boys basketball coach with a second by Mrs. Poe.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.05 Consider Approving the Resolution to Hold a Hearing at the July School Board Meeting for an Interfund Transfer from the Tort Immunity Fund to the Operations & Maintenance Fund.

Mrs. Snyder made the motion to approve the resolution to hold a hearing at the July school board meeting for an inter fund transfer from the Tort Immunity Fund to the Operations & Maintenance Fund with a second by Mr. Schmitz. The money will be used to build a secure entryway into the current main office.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.06 Consider Approving the School Lunch Prices for the 2018-19 School Year

Mr. Schmitz made the motion to approve the school lunch prices for the 2018-19 school year at $2.75 for a student lunch and $3.20 for an adult lunch with a second by Mrs. Kyle. This is a $.10 increase per federal guideline requirements.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-No, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.07 Consider Approving the School Breakfast Prices for the 2018-19 School Year

Mrs. Poe made the motion to approve the school breakfast price for the 2018-19 school year at $1.80 for students with a second by Mr. Schmitz. This is an increase of $.05 from last year.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-No, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.08 Consider Approving the Milk Prices for the 2018-19 School Year

Mr. Schmitz made the motion to approve the cost of an extra milk at $.40 with a second by Mrs. Kyle. The price remains the same as last year.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.09 Consider Approving the School Fees for the 2018-2019 School Year

Mrs. Snyder made the motion to approve the registration fee at $60, $15 for junior high art class and $15 for home economics class with a second by Mrs. Kyle. The fees remain the same amount as last year.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.09 Consider Approving the School Fees for the 2018-2019 School Year

Mrs. Snyder made the motion to approve the registration fee at $60, $15 for junior high art class and $15 for home economics class with a second by Mrs. Kyle. The fees remain the same amount as last year.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.10 Consider Approving the 2018-19 Student Handbook

Mrs. Poe made the motion to approve the 2018-19 handbook as presented with a second by Mrs. Kyle.

Ayes-5, Nays-0.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.11 Consider Approving the Western Area Purchasing Cooperative (WAPC) Resolution to Appoint an Administrative Representative to Serve as a Representative of the WAPC Board of Control

Mr. Schmitz made the motion to approve the Western Area Purchasing Cooperative (WAPC) Resolution to appoint an administrative representative to serve as a representative of the WAPC Board of Control with a second by Mrs. Snyder.

Ayes-5, Nays-0.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.12 Consider Approving the State of Illinois Treasurer Bond with the Travelers Casualty and Surety Company of America

Mr. Schmitz made the motion to approve the State of Illinois Treasurer Bond with the Travelers Casualty and Surety Company of America with a second by Mrs. Stevenson.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

9.13 Consider Paying $2500 Towards the New Baseball Dugouts

Mr. Schmitz made the motion to pay $2,500 towards the baseball dugouts with a second by Mrs. Stevenson. The estimated cost of the new dugouts is $4,500 and the Sports Boosters have agreed to pay $2,000 towards the project.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little, Mr. Siegfried. Motion carried.

10.0 Communications and Correspondence

10.01 Eighth Grade Promotion- May 23, 2018- 6:00 p.m.

10.02 Regular School Board Meeting- June 18, 2018- 6:30 p.m.

10.03 Start of the Fiscal Year 2019- July 1, 2018

10.04 Regular School Board Meeting- July 16, 2018- 6:30 p.m.

11.0 Adjournment

Mrs. Poe made the motion to adjourn the meeting at 7:35 p.m. with a second by Mrs. Snyder.

Ayes-5, Nays-0.

Absent: Mrs. Little, Mr. Siegfried. Motion carried.

http://www.nauvoo-colusa.com/Files/BoardofEd/2018/Minutes5-21-18.pdf