Jacksonville City Council met Monday, Aug. 13.
Here is the agenda provided by the Council:
Alderman Tony Williams in the Council Chamber called the Jacksonville City Council Meeting to order at 6:45 p.m. The meeting was publicly announced by posting and by written notice to the local newspaper and radio stations.
Roll call: The following answered present: Aldermen Lori Large Oldenettel, Marcy Patterson, Travis Richardson, Aaron Scott, Bill Scott, Mike Wankel, Steve Warmowski, Tony Williams; City Clerk Skip Bradshaw; City Attorney Dan Beard. Absent from the meeting were Aldermen Don Cook, Jeff Hopkins; Mayor Andy Ezard. A quorum was declared.
Motion was made by B. Scott, seconded by Oldenettel, to elect Alderman Tony Williams as Mayor Pro- Tem of this meeting. By voice vote, motion carried.
Minutes: Motion was made by B. Scott, seconded by Oldenettel, to approve the July 23, 2018 Minutes as presented in advance. By voice vote, motion carried.
Petitions: No discussion.
Communications: CC Bradshaw advised there were two communications to discuss. **These requests were approved.
♦ In addition to their previous request to close Edgehill Road between Lincoln Avenue and Park Street, Illinois College is also requesting permission to close Park Street between Edgehill and Grove Streets on Thursday, August 23rd for new student admissions.
♦ Leon Clinton is requesting permission to block Grove Street between Kosciusko and
Prairie from Noon to Midnight for their second annual block party on Saturday, September 8, 2018.
Claims: Motion was made by A. Scott, seconded by B. Scott, to pay claims when funds are available. By voice vote, motion carried.
Mayor’s Report:
1. Resolution authorizing waiver of advertisement for bids and accepting the proposal for the Compliance Commitment Agreement and Affidavit of Post Closure Work at the Jacksonville Municipal Landfill. Motion was made by B. Scott, seconded by Patterson, to accept the resolution. CA Beard read the resolution as proposed.
2018-R-107 Be it resolved by the City Council of the City of Jacksonville, Morgan
County, Illinois, that a resolution authorizing waiver of advertisement for bids and accepting the proposal from Fehr Graham Engineering & Environmental for the compliance commitment agreement and affidavit of post-closure work at the Jacksonville landfill – (Not to exceed $20,200.00), is hereby approved.
Mayor Pro-Tem Williams asked for discussion. CA Beard explained that previous testing for final closure of the landfill showed that leachate was leaking into the surrounding soil. In addition to that, there were erosion issues that needed to be addressed before the landfill could be closed. This agreement allows the compliance work to begin for final closure.
Roll Call: 8 Yeas; 0 Nays; 2 Absent (Cook, Hopkins) Motion carried 8-0-2.
City Attorney’s Report:
1. First reading of an ordinance amending the Jacksonville Municipal Code, Chapter 18 Miscellaneous Offenses and Provisions, Section 18-6 Trick or Treating Restricted. Motion was made by Warmowski, seconded by Richardson, to accept the first reading of the ordinance. CA Beard read the ordinance as proposed.
2018-O-015 Be it ordained by the City Council of the City of Jacksonville, Morgan County,
Illinois, that an Ordinance amending the Jacksonville Municipal Code, Chapter 18 miscellaneous offenses and provisions, section 18-6 trick or treating restricted – (Deleting in its entirety Section 18-6(c), the restriction of trick or treating more than five (5) blocks from the home of the trick or treater), is hereby approved.
Mayor Pro-Tem Williams asked for discussion and there was none.
Roll Call: 8 Yeas; 0 Nays; 2 Absent (Cook, Hopkins) Motion carried 8-0-2.
City Clerk’s Report:
1. Community Development Department Report – July 31, 2018
2. City Clerk’s Cash Receipts Report – July 31, 2018
3. City Clerk’s General Fund – Budget Report – July 31, 2018
4. City Clerk’s General Fund – Revenue Analysis Report - July 31, 2018
Public comment: Mr. Ron Hoffstadt addressed the Council to talk about the upcoming Town Hall meeting to be held with regard to the recent purchase of several local mobile home parks by Time Out Communities and the resident's concerns over impending rent increases and new rules and regulations. He encouraged everyone to file a formal complaint with the Attorney General. He also discussed the condition of the fire hydrants placed throughout Prairie Knolls Mobile Home Park, noting that they are in dire need of repair, and noted the difficulty in obtaining accurate records on ownership and service/maintenance of the fire hydrants. CA Beard explained that the City bears no responsibility of those hydrants because they are located within a privately owned subdivision, and that all responsibility falls to the owners as to maintenance of those hydrants. However, the City is working to repair those hydrants to ensure the safety of the park residents at the expense of the Prairie Knolls ownership. Ald. Warmowski asked for an update on the condition of the hydrants at the next meeting.
Consent agenda
Consent agenda: (Items addressed under the Consent Agenda are routine or are brought forward at the direction of the Council and are enacted with one motion. If discussions were desired, that item would be removed from the Consent Agenda and considered separately under the Committee Reports.)
Finance/IT/Personnel:
2018-R-108 Resolution authorizing various payments from the capital improvement fund for certain improvement projects - $174,549.70 (Westown Ford - $78,281.00; ESO Solutions Inc. - $13,760.00; Benton & Associates Inc. - $12,301.88; Brennan Heating & A/C - $26,695.00; Hutchison Engineering - $6,145.29; K.E. Vas - $1,276.53; Turfwerks-Scott’s Power Equipment - $35,990.00)
2018-R-109 Resolution authorizing payments from the general fund for services rendered - $5,302.00 (Bellatti, Fay, Bellatti & Beard, LLP - $3,567.00 (City Attorney); Bellatti, Fay, Bellatti & Beard, LLP - $1,735.00 (Administrative Adjudication – Asst. City Attorney)
Parks & Lakes: No discussion.
Planning & Public Works:
2018-R-110 Resolution amending resolution no. 2018-r-064, a resolution approving tax increment financing redevelopment plan and project grant agreement between the city of Jacksonville, Illinois and big brother big sister (226 East Morgan – Additional costs for asbestos abatement) – Increase of $3,410.00 – Total project cost amended to $35,410.00. 2018-R-111 Resolution approving preliminary/construction engineering services agreement for motor fuel tax funds between the city of Jacksonville and Hutchison Engineering, Inc. Regarding the safe routes to school project (Sec. 18-00128-00- SW) – Washington Elementary to State Street
2018-R-112 Resolution for improvement under the Illinois highway code appropriating motor fuel tax funds for the safe routes to school project (Sec. 18-00128-00-SW) - $20,000.00 – Washington Elementary to State Street
2018-R-113 Resolution approving local agency agreement for motor fuel tax funds between the City of Jacksonville and the State of Illinois regarding East Michigan Avenue (Sec. 17-00127-00-RS) – East Michigan from South Main Street to Hardin Avenue
2018-R-114 Resolution for improvement under the Illinois highway code appropriating motor fuel tax funds for the East Michigan Avenue MFT project (Sec. 17-00127-00-RS) – South Main Street/IL Rte. 267 to Hardin Avenue - $68,000.00
2018-R-115 Resolution authorizing an intergovernmental agreement between the City of Jacksonville, Illinois, and the Village of South Jacksonville regarding the East Michigan Avenue MFT project (Sec. 17-00127-00-RS) – Agreement by S. Jacksonville to reimburse the City $60,000.00 to be deposited back into the City’s MFT fund.
2018-R-116 Resolution accepting bid regarding the church street/municipal parking lot resurfacing project – K.E. Vas – Not to exceed $125,201.00
Public protection:
2018-R-117 Resolution awarding bid for a k-9 vehicle less trade-in allowance, for the Jacksonville police department – Westown Ford – Not to exceed $28,107.00
2018-R-118 Resolution amending resolution no. 2018-r-055, a resolution awarding bid for three (3) utility squad cars less trade-in allowance, for the Jacksonville Police Department – Westown Ford – Change of squad car being traded in resulting in an increased purchase price of $4,310.00, bringing the total purchase amount for three squad cars to $78,28.00
Special Studies: No discussion.
Utility:
2018-R-119 Resolution authorizing various payments from the waterworks & sewerage projects fund for certain improvement projects - $130,248.00 (Williams Brothers Construction - $112,175.00; Hutchison Engineering Inc. - $18,073.00)
Motion was made by Wankel, seconded by Oldenettel, to accept the Consent Agenda. Mayor Pro-Tem Williams asked if there were any items to be pulled from the Consent Agenda for further discussion and there were none.
Roll Call: 8 Yeas; 0 Nays; 2 Absent (Cook, Hopkins) Motion carried 8-0-2.
Committee Reports
Finance/IT/Personnel: No discussion.
Parks & Lakes: No discussion.
Planning & Public Works:
1. First reading of an ordinance amending the Jacksonville Municipal Code, Chapter 28 Traffic and Vehicles, Article VII Preferential Streets and Yield Intersections, Section 28-131 Specific yield right-of-way intersections established. Motion was made by B. Scott, seconded by Oldenettel, to accept the first reading of the ordinance. CA Beard read the ordinance as proposed.
2018-O-016 Be it ordained by the City Council of the City of Jacksonville, Morgan
County, Illinois, that an Ordinance amending Chapter 28 Traffic and Vehicles Article VII preferential streets and yield intersections section 28-131 specific yield right-of-way intersections established (Changing the right-of-way street to Eastgate Avenue with yield signs facing traffic on Harold Cox Drive at the Eastgate Industrial Park), is hereby approved.
Mayor Pro-Tem Williams asked for discussion. Ald. Warmowski and Alderman B. Scott has discussed the benefit to changing the stop sign located just inside the entrance to the Eastgate Industrial Park to a yield sign until it becomes necessary to have a stop sign at that location. CA Beard will look into the matter and report back.
Roll Call: 8 Yeas; 0 Nays; 2 Absent (Cook, Hopkins) Motion carried 8-0-2.
Public protection: No discussion.
Special Studies: No discussion.
Utility: No discussion.
Old Business: Motion was made by Patterson, seconded by Warmowski, to remove from the table Resolution 2018-R-088, a Resolution authorizing the waiver of advertisement for bids; and acceptance of proposal from Wood Wheels for a 3⁄4 Ton water truck for the Parks & Lakes Department.
Roll call: 4 Yeas; 4 Nays; 2 Absent (Cook, Hopkins) Because Mayor Ezard was not in attendance to break the tie vote, the motion to remove 2018-R-088 from the table failed 4-4-2.
Discussion ensued regarding this issue. CA Beard explained that if the Council votes resolution 2018-R- 088 through and purchases a used truck in 2018, then that vehicle becomes the water truck for the department. However, if the consensus is to wait until 2019 so the department can purchase a new truck, then the new truck would become the Lake Caretaker’s truck and his current truck would become the water truck. CA Beard suggested addressing this issue at the next meeting when all aldermen are in attendance. Ald. Warmowski feels the City should be more cautious when looking into the purchase of expensive equipment so that a seller does not put themselves in a bind thinking the City will be purchasing the equipment from them. He also feels it would be more economical for the City if the various departments work together and share equipment rather than buying the same type of equipment for multiple departments. The availability of equipment becomes an issue at times when sharing. Donny “Racer” Wood, owner of Wood’s Wheels in Jacksonville, again addressed the Council offering his feeling that this situation does not warrant the purchase of a new vehicle and feels the Council should move forward with the original proposal for the used pickup truck in his possession. It was the consensus of the Council to discuss the matter with Recreational Facilities Director Kelly Hall to gain insight as to his needs for the future of the Parks & Lakes Department.
New Business: No discussion.
Adjournment: With no further discussion motion was made by Oldenettel, seconded by B. Scott, to adjourn the meeting at 7:31 p.m.
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