Hamilton Community Consolidated School District 328 Board met Dec. 19.
Here is the minutes provided by the board:
Call to Order
President Starr called the meeting to order at 6:30 pm.
Pledge of Allegiance
The meeting began with the Pledge of Allegiance.
Roll Call
On roll call, the following board members answered present: Capaldo, Dupree, Hartweg, Hempen, Hopp, Starr, and Summers. Seven members were present.
Others present were: Joe Yurko, Eric Bryan, Shelli Jennings, Tim King (Kings Financial Consulting, Inc.), Carol Mullens, Kelly Celania, Meghan Leenerts, Andy Becker, Mark West, Mark Cox (Journal Pilot), Leslie Whitaker (WGEM) and community members.
Approve Amended Agenda
A motion was made by Capaldo and seconded by Summers to approve the amended agenda, to add Action Item L, to approve the overnight trip for the Dance Team to Charleston, IL. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Opportunity for Citizens to Speak
Tommy Buckert and Jim Lock spoke to the board. President Starr thanked the community for coming to the meeting and appreciates their comments.
Executive Session
6:50 pm
A motion was made by Hempen and seconded by Capaldo to enter into executive session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Return to Open Session
7:13 pm
A motion was made by Dupree and seconded by Hartweg to return to open session. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Consent Agenda
A motion was made by Summers and seconded by Hopp to approve the consent agenda: a. Payroll and bills; b. Approve minutes from bond hearing and regular meeting on November 14, 2018. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Superintendent’s Report
Kitchen Grant
Congratulations to Brittany Bavery, Nutrition Director! She applied for a grant, through Ameren, and was rewarded with a new dishwashing unit for the elementary kitchen. It will be installed over Christmas break.
Emergency Days
We have used 2 emergency days in November. Thanks to the custodial staff for getting things workable so quickly.
School Calendar/Graduation Date
We now have to amend the school calendar within 30 days of any changes to the planned calendar. We also need to set high school graduation date.
Safe Deposit Box
The superintendent recommends closing the bank deposit box at Marine Bank & Trust. There is nothing of value in the box.
IASB Conference
The superintendent and board members, who attended the IASB Conference in Chicago, summarized some of the sessions they attended.
Principals’ Reports
Elementary: Mr. Bryan reported that the elementary had a great 1st semester. Teachers and students have worked extremely hard. The student’s overall behavior is the best he has seen in the last 7 years. On December 19, the K-6 students were rewarded with a movie in the gym, with popcorn and a drink. Beth Boley, from Country Companies, donated the projector screen for them to use. He thanked the students for all their efforts they gave this year. The elementary school collected 3,575 non-perishable food items over a 5 day period during November. This was all donated and delivered to our local food pantry here in Hamilton. Thanks to Mrs. Celania, Mrs. Bell and the 6th grade class for organizing this event. The elementary was also recognized by WGEM for having the highest total in the area. The 6th grade class was treated to lunch and swimming at the Kroc Center in Quincy. The elementary received a check for $1,000 for their efforts to help their community. The elementary had a winter Pre-K screening. They screened another 12 students who will be added to our waiting list, which is now 20 students. They will be enrolled for the 2018-2019 school year.
Jr.-Sr. High School: Mrs. Jennings congratulated this year’s Hamilton High School Illinois State Scholars: Bailey Hollis and Zarra Humphry. Congratulations to Bryce Wilson for making it into the 2018 Illinois Football Coaches Association All-State Team for Class 2A. Mrs. Jennings applied for, and was awarded a grant to provide additional after school tutoring for a small group of students. Students will receive 1 hour of tutoring 3 days a week for 20 weeks. This is in addition to the STAR Program, where staff members provide 39 students with 45 minutes of tutoring and mentoring twice a week. The high school hosted their Fine Arts Day on Sunday, December 9. It was very well attended. Mrs. Jennings and Travis Cook attended the IHSA town hall meeting on November 19. Several proposals were presented for IHSA changes, including moving to a system where the IHSA organizes schools from each class into 8 geographic groups to play a round robin schedule. The top 4 would make the playoffs. The season would remain 9 weeks long. The remaining games would be scheduled by the AD’s. The proposals went to the entire membership for voting the first week of December. If passed, this will go into effect for the 2021 season. A simple majority is needed in order for the proposal to pass. Mrs. Jennings just learned that this has passed. It passed 324-307 with 69 absentee votes. This leaves us with 2 seasons as an independent.
Action Items
Accept Resignation
A motion was made by Hopp and seconded by Capaldo to accept resignation from Shelby Koehler as High School Physical Education Instructor, effective December 30, 2018. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Accept Resignation
A motion was made by Hartweg and seconded by Hempen to accept the irrevocable retirement resignation from Shelly Summers, as an elementary teacher, at the end of the 2022 school year as per section 9.3 in the Contract between the Hamilton C.C. School District No.328 Board of Education and the Hamilton Education Association Local 3757. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, abstain. Motion carried: 6-0-1
Hire Instructor
A motion was made by Summers and seconded by Dupree to hire David Glenn as a High School Physical Education Instructor beginning January 3, 2019. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Hire Assistant High School Girls’ Basketball Coach
A motion was made by Dupree and seconded by Hopp to hire Brad Neisen as Assistant High School Girls’ Basketball Coach. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Approve Interfund Loan from Working Cash Fund to Fire Prevention and Safety Fund
A motion was made by Summers and seconded by Hempen to approve the interfund loan from working cash fund to fire prevention and safety fund in the amount of $194,108.03. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Approve Amended Public School Calendar
A motion was made by Hempen and seconded by Hopp to approve the amended public school calendar. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Approve FMLA Request
A motion was made by Capaldo and seconded by Hartweg to approve the FMLA Request for Leighann Lunt. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Approve Closing of Safe-Deposit Box at Marine Bank
A motion was made by Dupree and seconded by Summers to approve closing of safe-deposit box at Marine Bank. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Set 2019 Graduation Date
A motion was made by Hopp and seconded by Summers to set 2019 graduation date for May 18, 2019. Roll Call: Capaldo, no; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 6-1
Approve 2018 Tax Levy
A motion was made by Summers and seconded by Dupree to approve the 2018 tax levy. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Approve Resolution providing for the issue of not to exceed $8,000,000 General Obligation School Bonds, of the District for the purpose of altering, reconstructing and repairing school facilities and purchasing and installing equipment therein for fire prevention and safety, energy conservation and school security purposes and not to exceed $200,000 General Obligation School Bonds of the District, for the purpose of refunding certain outstanding bonds of the District, providing for the levy of a direct annual tax sufficient to pay the principle and interest on said bonds and authorizing the sale of said bonds to the purchaser thereof
A motion was made by Hempen and seconded by Dupree to approve Resolution providing for the issue of not to exceed $8,000,000 General Obligation School Bonds, of the District for the purpose of altering, reconstructing and repairing school facilities and purchasing and installing equipment therein for fire prevention and safety, energy conservation and school security purposes and not to exceed $200,000 General Obligation School Bonds of the District, for the purpose of refunding certain outstanding bonds of the District, providing for the levy of a direct annual tax sufficient to pay the principle and interest on said bonds and authorizing the sale of said bonds to the purchaser thereof. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, no; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 6-1
Approve Overnight Trip
A motion was made by Capaldo and seconded by Dupree to approve the overnight trip for the Dance Team to Charleston, Illinois. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
Correspondence
There is no correspondence.
Adjourn
A motion was made by Hempen and seconded by Summers to adjourn the meeting. Roll Call: Capaldo, yes; Dupree, yes; Hartweg, yes; Hempen, yes; Hopp, yes; Starr, yes; Summers, yes. Motion carried: 7-0
President Starr declared the meeting adjourned at 8:10 pm.
http://hhs328.com/Files/Board/2018/MINUTES%2012-19-18.pdf
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