City of Barry City Council met Jan. 7.
Here is the minutes provided by the council:
Mayor Rennecker called the regular monthly meeting of the Barry City Council to order at 7 p.m. He then led all present in the Pledge of Allegiance. All elected officials were present except Kay Brown and Bob Dieker.
Debbie Harshman made a motion to approve the minutes from the December meeting and Steve Schultz seconded the motion. Motion carried with 5 ayes, 0 nays and 1 absent.
Steve Schultz made a motion to approve payment of the bills and Scott Harris seconded the motion. Motion carried with 5 ayes, 0 nays and 1 absent.
Sheriff Greenwood appeared before the City Council to discuss the new contract. The new contract has not yet been finalized. The new one will not include a new car; Steve Schultz stated that the Sheriff’s department furnished the radio and other equipment in the last car. The new contract will be for 2 years in the amount of $55,620 per year. The Council asked for more clarification on the need and amount of funding for equipping a new squad car when need arises, request more personalized dispatch/duty reports to better document patrol hours that we receive, weekly duty schedule and contact numbers including Sheriff Greenwoods and presence of officer at the Council meetings. Sheriff Greenwood introduced Deputy Mike Johnson to the Council.
Jeff Hogge gave the City Administrator’s report. Jeff reported that Corkill Insurance went up around $1800 - $1900 a year. He finalized and submitted the 2018 TIF report to the State Comptroller’s office and met with Max Middendorf for the MFT budget proposal. He attended several meeting and met with new representatives of the marijuana plant.
Robert Snyder gave the Public Works Director report. Robert said they had a water main break and got it repaired. He asked how many had noticed the park since the bushes have been removed. Everyone likes it without the bushes. Marynel Corton thought we should put a couple bushes back. Robert stated that everyone likes the park without them. The park seems more open. The Christmas lights are down and moved the old stage behind the YMCA. We need to get tarps to cover it. Recycling is scheduled to resume on January 14 at the Welcome Center.
Scott Harris gave the Police Committee Meeting Report that was held on January 3, 2019. Those present were the following: Bob Dieker, Scott Harris, Steve Schultz, Marynel Corton, Bruce Kendall, Shawn Rennecker and Jeff Hogge. They met to discuss the proposed new police contract with Pike County Sheriff’s Department. The new contract does not include a vehicle. It was also mentioned to start a Police car fund to begin saving for vehicle purchase in two years. We could put back $1000 month and in two years would have $24,000 to apply towards this.
Steve Schultz gave the Finance Committee meeting report held on December 12, 2018. Those present were Shawn Rennecker, Bob Dieker, Scott Harris, Steve Schultz and Jeff Hogge. Steve said they reviewed budget and there was a couple comments about the employee uniforms. It was discovered that Aramark had been billing wrong and Jeff talked to Aramark representative who is correcting the problem and will be giving credit to the City. The committee recommends the City finish paying for the new scoreboard at Mountain Dew Ball Park. The donations for the score board are short $400. The Committee also discussed and reviewed insurance contract with Corkill insurance and approved paying for the Cyber Security rider for $765 for 2019. Steve Schultz made a motion to finish paying for the score board for Mountain Dew Ball Park and Bruce Kendall seconded the motion. Motion carried with 5 ayes, 0 nays and 1 absent.
Steve Schultz made motion to approve new contract with Corkill Insurance and Debbie Harshman seconded the motion. Motion carried with 5 ayes, 0 nays and 1 absent.
Revolving Loan Committee met January 3, 2019 and those present were: Scott Harris, Bob Dieker, Steve Schultz, Bruce Kendall, Marynel Corton, Jeff Hogge and Shawn Rennecker. The Committee reviewed an application from Jenny’s Parlor. They applied for a $12,000 loan to purchase equipment and provide Hunt Brothers pizza. The committee recommends making the loan for $12000 at 2% interest for 2 years. The loan would be secured by a 1st lien position on the equipment (which would require a UCC filing) and a personal guarantee from the owner of business. The committee asked to see a financial statement of the owner before the loan would be approved. The committee has received the financial statement. Steve Schultz made a motion to approve the loan of $12,000 with 2% interest payable over 2 years and Bruce Kendall seconded the motion. Roll call taken:
Marynel Corton – yes
Bruce Kendall – yes
Debbie Harshman – yes
Bob Dieker – absent
Scott Harris – yes
Steve Schultz – yes
Motion carried with 5 ayes, 0 nays and 1 absent.
Council discussed Resolution of Support to apply for CDAP RLF closeout grant. The
City will apply for CDAP RLF closeout grant in amount of $48,600 to chip and seal Revolution Road and Shover Drive. Steve Schultz made motion to approve the Resolution and Debbie Harshman seconded the motion. Roll call taken:
Bruce Kendall – yes
Debbie Harshman – yes
Bob Dieker – absent
Scott Harris – yes
Steve Schultz – yes
Marynel Corton – yes
Motion carried to approve the Resolution to apply for CDAP RLF grant.
Council discussed Resolution of support committing local funds for CDAP RLF close
out grant. The City will commit funds from TIF fund for use in conjunction with an Illinois Community Development Block grant. The funds will equal 12.9% of the estimated total project cost of $48,600, or $6308.63. Steve Schultz made a motion to approve using $6308.63 from TIF funds and Marynel Corton seconded the motion. Roll call taken:
Debbie Harshman – yes
Bob Dieker – absent
Scott Harris – yes
Steve Schultz – yes
Marynel Corton – yes
Bruce Kendall – yes
Motion carried with 5 ayes, 0 nays and 1 absent.
The Council appointed Shelby Stroemer to the Library board. Krista Forbis had resigned. Debbie Harshman made motion to approve the appointment and Bruce Kendall seconded the motion. Motion carried with 5 ayes, 0 nays and 1 absent.
Rachel Snyder was approved as Tree City Commission replacing Kay Yelton. Steve Schultz made motion to approve Rachel and Scott Harris seconded the motion.
Mayor Rennecker said that Jeff Hogge and Robert Snyder have worked with MECO engineering to prepare next year’s MFT plan of work and budget. The following two resolutions must be adopted to be able to move forward:
MFT Resolution in the amount of $42,407 will include chip/seal, patching for Frike Street and McDonough Street down from the school. Steve Schultz made motion to approve the resolution and Marynel Corton seconded the motion. Roll call taken:
Scott Harris – yes
Steve Schultz – yes
Marynel Corton – yes
Bruce Kendall – yes
Debbie Harshman – yes
Bob Dieker – absent
Motion carried with 5 ayes, 0 nays and 1 absent to approve the resolution.
Council discussed Resolution for maintenance engineering with MECO in amount of
$1250 year. Bruce Kendall Made motion to approve the resolution and Steve Schultz seconded the motion. Motion carried with 5 ayes, 0 nays and 1 absent.
Mayor Rennecker read a letter he received from Kay Brown. She handed in her resignation as City Treasurer because of her health. The Council sadly accepted the resignation by consensus. Mayor Rennecker will check with Tad Brenner – City Attorney to which step we take next.
Robert Snyder said they have been having trouble withF350 and Gates probably charges $80 hour. Council gave the ok to get it fixed.
Steve Schultz made motion to adjourn and Scott Harris seconded the motion. Meeting adjourned at 8:00 p.m.
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