West Central Reporter

Nauvoo Colusa Community Unit School District 325 Board met March 18.

Here is the minutes provided by the board:

1.0 Call to Order

The board meeting was called to order at 6:30 p.m. by President Michael Siegfried.

2.0 Roll Call

Present: Mrs. Kyle, Mrs. Poe, Mr. Schmitz, Mr. Siegfried, Mrs. Snyder, Mrs. Stevenson. Absent: Mrs. Little. Also Present: Mr. Young, Mr. Ayer, Mr. Mark Cox, Mrs. Miller.

3.0 Pledge of Allegiance

4.0 Approval of Minutes

4.01 Regular Meeting Minutes for February 2019 Mrs. Poe made the motion to approve the regular meeting minutes for February 2019 with a second by Mrs. Stevenson. Ayes-6, Nays-0. Absent: Mrs. Little. Motion carried.

5.0 Financials

5.01 Pay Bills for February 2019

Mr. Schmitz made the motion to pay the bills for February 2019 with a second by Mrs. Stevenson. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

5.02 Approve Financial and Treasurer Report for February 2019 Mrs. Poe made the motion to approve the financial and treasurer report for February 2019 with a second by Mrs. Kyle. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

This year N-C spent $1,685,597 in the education fund compared to $1,687,414 last year. In the operation and maintenance fund, N-C spent $188,958 this year compared to last year the district had spent $139,048. The district spent $183,111 this year in the transportation fund compared to $190,859 last year. The district spent $2,057,666 this year compared to $2,017,321 last year at this time in those three funds for a difference of $40,345 more this year compared to last year.

The 28th of February completed 67% of the 2019 fiscal year. The district expended 63.7% of the education budget, 50.7% of the operations and maintenance budget, and 69.4% of the transportation budget.

Fund balances as of February 28, 2019: Education: $1,377,408, Operation and Maintenance: $529,050, Transportation: $350,741, and Working Cash: $205,128. The four Major Fund Balances: $2,462,327. Total Fund Balance for all funds: $3,524,120.

Fund balances as of February 28, 2018: Education: $1,103,484, Building: $507,923, Transportation: $270,661 and Working Cash: $176,244. The four Major Fund Balances: $2,058,312. Total Fund Balance for all funds: $3,294,193.

The district has $404,015 more this year compared to last year in the four major funds. The district has $229,927 more this year compared to last year in total fund balance.

6.0 Recognition of the Members of the Audience

6.01 Public Comment There was no public comment.

7.0 Superintendent’s Report

7.01 Consider a Discussion on the Blue Cross/Blue Shield Renewal Rate Mr. Young shared details on the district’s health insurance with Blue Cross/Blue Shield. There will be a 4.8% renewal rate increase for the fiscal year 2020.

7.02 Consider the Annual Inspection Report by the Regional Office of Education and the State Fire Marshal 

Mr. Young reported there were no major issues on the report.

7.03 Principal’s Report Mr. Ayer’s report was included in the board packet.

7.04 Other Mrs. Miller shared that Jacob West recently obtained his school bus license. Since he is on the coaching staff, this will be a huge help that he can drive the team bus to the events. She also expressed her thanks to the road commissioners and a few local citizens who have assisted with the roads and buses this winter.

8.0 Consider a Motion to Enter into Closed Session (5 ILCS 120/2) to Discuss (1.) The appointment, employment, compensation, discipline, performance, or dismissal of a specific employee(s).

Mr. Schmitz made the motion to enter into Closed Session (5 ILCS 120/2) to Discuss (1.) The appointment, employment, compensation, discipline, performance, or dismissal of a specific employee(s) at 6:42 p.m. with a second by Mr. Siegfried. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

Consider a Motion to Return to Open Session

Mr. Schmitz made the motion to return to Open Session at 6:55 p.m. with a second by Mrs. Snyder. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.0 Action Items

9.01 Consider a Salary Increase for the Administrative Team for the Fiscal Year 2020 Mrs. Stevenson made the motion to approve a 3% salary increase for the superintendent, principal, superintendent’s secretary, building and grounds supervisor, and the district’s accountant with a second by Mrs. Snyder.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.02 Consider Allowing the Building and Grounds Supervisor to Hire Summer Employees Mrs. Poe made the motion to allow Jeff McCarty to hire 2 summer employees with a limit of $10,000 with a second by Mrs. Kyle. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.03 Consider the Approval of the Bread Bid for the Fiscal Year 2020. Mrs. Poe made the motion to approve the bread bid from Bimbo Bakery for the 2019-2020 school year as presented with a second by Mr. Schmitz. We received one bid this year. The bid was as follows: WGW sandwich bread 24 oz. $3.10, whole wheat bread 20 oz. $3.10, whole grain hamburger buns 12 count $2.81, whole grain hamburger buns 16 count $3.71 and whole grain Coney buns 16 count for $3.71. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-No, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.04 Consider the Approval of the Fuel Bid for the Fiscal Year 2020. Mrs. Kyle made the motion to approve the fuel bid at the firm price from West Central F.S. for the 2019-2020 school year as presented with a second by Mrs. Stevenson. They presented both firm and flexible bids. The district received one bid this year. The firm bid is as follows: Premium Dieselex LS $2.516, Premium Dieselex LS w/11% Soy $2.566, Premium Dieselex LS Winter $2.552, Unleaded w/Ethanol $2.190. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.05 Consider the Approval of the Mowing Bid for the Fiscal Year 2020. Mrs. Poe made the motion to approve the mowing bid from Tyson Kelley for the 2019-2020 school year as presented with a second by Mrs. Stevenson. The bid was $350.00 per mowing with trimming. Mr. McCarty will discuss expectations with them. The district received two bids for the mowing this year. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.06 Consider the Approval of the Snow Removal Bid for the Fiscal Year 2020. Mr. Schmitz made the motion to approve the snow removal bid from Mike Reed for the 2019-2020 school year as presented with a second by Mrs. Snyder. The bid was $60 per hour. The district received one bid for snow removal. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.07 Consider the Approval of the Pesticide Management Bid for the Fiscal Year 2020. Mrs. Poe made the motion to approve the pest management bid from O’Donnell’s Termite and Pest Control for the 2019-2020 school year as presented with a second by Mr. Schmitz. The bid for monthly service (12 services per year) is $52.00 per month. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.08 Consider the Approval of the Milk Bid for the Fiscal Year 2020. Mr. Siegfried made the motion to accept the milk bid at the firm price submitted by Prairie Farms for the 2019- 2020 school year with a second by Mrs. Stevenson. The firm bids is as follows: 1⁄2 pint 1% white milk $.310, 1⁄2 pint skim chocolate milk $.320, 5 lb. sour cream $7.75, 5 lb. cottage cheese $7.75. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.09 Consider the Approval of the $500,000 Line of Credit with the State Bank of Nauvoo for the Fiscal Year 2020 Mrs. Stevenson made the motion to approve the line of credit of $500,000 at the State Bank of Nauvoo with a second by Mrs. Kyle. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.10 Consider the Approval of the Bid from the Skyward Software Company Mrs. Poe made the motion to approve the bid from Skyward Software Company to replace the district’s current financial software system with a second by Mrs. Stevenson. The initial one-time fee is $22,459. The 12-month reoccurring fee is $3,988. The contract is for 3 years. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

9.11 Consider the Selection of First Midstate Inc. as Underwriter/Placement Agent and Chapman and Cutler LLP as Bond/Disclosure Counsel to the Underwriter/Placement Agent with Respect to the District's General Obligation School Bonds, Series 2019. Mrs. Stevenson made the motion to select First Midstate Inc. as Underwriter/Placement Agent and Chapman and

Cutler LLP as Bond/Disclosure Counsel to the Underwriter/Placement Agent with Respect to the District's General Obligation School Bonds, Series 2019 with a second by Mr. Schmitz.

Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little. Motion carried.

9.12 Consider the Approval of the Resolution Declaring the Intention to Issue Working Cash Fund Bonds for the Purpose of Increasing the Working Cash Fund of the District Mrs. Stevenson made the motion to approve the resolution declaring the intention to issue working cash fund bonds for the purpose of increasing the working cash fund of the district with a second by Mr. Schmitz. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little. Motion carried.

9.13 Consider the Approval of the Resignation of a One-on-One Aide Effective at the End of the 2018-2019 School Year Mrs. Poe made the motion to approve the resignation of Melissa Jadrien VanFleet as a one-on-one aide effective at the end of the 2018-2019 school year with a second by Mrs. Stevenson. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes.

Absent: Mrs. Little. Motion carried.

9.14 Consider the Approval of the Resignation of a One-on-One Aide Mrs. Snyder made the motion to approve the resignation of Michelle Slater as a one-on-one aide effective immediately with a second by Mrs. Stevenson. Mrs. Kyle-Yes, Mrs. Poe-Yes, Mr. Schmitz-Yes, Mr. Siegfried-Yes, Mrs. Snyder-Yes, Mrs. Stevenson-Yes. Absent: Mrs. Little. Motion carried.

10.0 Communications and Correspondence

10.01 Regular School Board Meeting- Elementary School Cafeteria, April 15, 2019 6:30 p.m. 10.02 Regular School Board Meeting- Elementary School Cafeteria, May 20, 2019 6:30 p.m. 10.03 Regular School Board Meeting- Elementary School Cafeteria, June 17, 2019 6:30 p.m.

11.0 Adjournment

Mrs. Poe made the motion to adjourn the meeting at 7:32 p.m. with a second by Mrs. Snyder. Ayes-6, Nays-0. Absent: Mrs. Little. Motion carried.

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