McDonough County Finance Committee met Aug. 21.
Here is the minutes provided by the committee:
The monthly Finance Committee meeting was held on Wednesday, August 14, 2019 at 6:00 p.m. The meeting was held at the McDonough County Courthouse, 3rd Floor Law Library. Committee members present were Chairman Travis Hiel, Vice Chairman Scott Schwerer, Larry Aurelio, Letha Clark, Rod McGrew, Trevor Toland and Mike Cox. Others in attendance included County Chairman George Dixon and County Clerk Gretchen DeJaynes.
Chairman Hiel called the meeting to order at 6:00 p.m.
Review & Approval of July 10, 2019 Minutes
Member Aurelio moved with a second by Member Toland to approve the minutes of July 10, 2019 as submitted. Motion carried on a voice vote.
Review & Approval of July 25, 2019 Minutes
Member Toland moved with a second by Member Clark to approve the Special Meeting minutes of July 25, 2019. Motion carried on a voice vote.
MCPT Report Review & Approval
The monthly report for July 2019 from McDonough County Public Transportation was reviewed. Member Aurelio moved with a second by Member McGrew to approve the July 2019 MCPT report in the amount of $1,507.50. Motion carried on a voice vote.
Bushnell Senior Meals Report Review & Approval
The monthly report for July 2019 from the YMCA for transportation of senior meals in Bushnell was reviewed. Member Schwerer moved with a second by Member Toland to approve the July 2019 YMCA report in the amount of $1,005.27. Motion carried on a voice vote.
The monthly Coroner Report was received and filed.
Monthly Financial Reports
The monthly Financial Reports were received and filed. Member Schwerer questioned from page 10, that 911 overtime is twice what it’s budgeted. Chairman Dixon claimed they had a resignation and two trainees that are not on board yet. Chair Hiel asked when they would be trained and be on board. Member Schwerer questioned Chairman Dixon on the new hire of the Director and what the salary was compared to the previous director, as new Director has no experience with this position. Chairman Dixon was unable to come up with the number, said there was no comparison in the two people and was unsure of either salary at this point, but Member Schwerer asked for a definite number and Chairman Dixon agreed to get those.
Transfer of Funds
Warrants Issued in Vacation
Member Aurelio moved with a second by Member Schwerer to approve the Warrants Issued in Vacation. Motion carried on a voice vote.
Board Approval of Transfer & Appropriation of Monies
Chair Hiel explained that the Finance Committee approved the transfer of $250,000 to Mutual Medical when the account reached $100,000. That has been a standing transfer. Chairman Hiel said he spoke with States Attorney Matt Kwacala and that it is a standing order and will not change. States Attorney Kwacala said we should have roll called at Full Board, like was done, for the repayment of IMRF fund to Liability Insurance fund. Any appointment to any board, where the individual is going to receive compensation should be roll called per States Attorney Kwacala, also any transfers of funds, outside of the standing transfer.
Approve 2019-2020 Holiday Schedule
Chairman Hiel explained that the holiday schedule is not just for Courthouse employees, it does affect every county employee. County Clerk DeJaynes expressed concerns of the Courthouse being open on General Election Day because of the volume of voters coming through the Courthouse on Election Day, and also same day registration. Member Schwerer voiced there is really no option besides, Election Day has to be a Holiday versus using Christmas Eve as the 13th Holiday. County Clerk DeJaynes explained the volume of same day registers is too much and with WIU, we are a unique county with that volume. Member Schwerer motioned to adopt a holiday schedule with the change of Election Day a holiday instead of Christmas Eve, Member McGrew seconded. Motion carried on a voice vote.
Discussion of Budget Meetings
Budget Meetings will be set as Tuesday, September 3, 2019 at 3:00 p.m., Tuesday, September 10, 2019 at 3:00 p.m. and Wednesday, September 11, 2019 at 6:00 p.m.
Approve DevNet Contract
Member Toland moved to approve DevNet Contract, Member Clark with a second. Motion carried on a voice vote.
Approval of Claims
Member Clark motioned to approve July claims, Member Aurelio second. Motion carried on a voice vote.
Motion by Member Schwerer to enter Executive Session on pending litigation for Health Insurance at 6:37 p.m., second by Member McGrew. Motion carried on roll call vote of 6 yeas, 0 nays, 0 absent. Motion to exit Executive Session by Member Schwerer, with a second by Member Clark. Motion carried on a roll call vote of 6 yeas, 0 nays, 0 absent at 6:47 p.m. No action taken.
Chairman Dixon spoke of the September 6, 2019 Marijuana and Minimum Wage Seminar, midday 10-2. Marijuana seminar is for suspicion of an employee under the influence. Chairman said he hasn’t spoke to States Attorney directly, but States Attorney Kwacala wanted to get on the tax on the marijuana, sales or regulate a dispensary in the county, we should probably get on it and get something on the books. States Attorney Kwacala gave Chairman Dixon an example from Fulton County and wanted to let them know to use as a guideline or follow into. Member Schwerer said we should take this to Law & Legal next month, so they could propose something to Board next month, because it should be added to our sales tax revenue. Chairman Dixon advised they didn’t need to take action tonight, but something to look into. Chair Hiel, asked if Chairman Dixon would send the Fulton County Resolution out in email, so all the committee members could take a look at it. Chairman Dixon also addressed the committee, that he received an engagement letter from Chapman and Cutler. He said he doesn’t think there is any action to be taken because it was approved and voted on before to let them be our council. Chairman Dixon emailed it to States Attorney Kwacala and asked the committee to just let Kwacala sign off on it, Member Schwerer questioned if this was the same thing from the last finance meeting, because it was Member Schwerer’s understanding that it was to go to Full Board to be approved. Chairman Dixon stated, he had not made the comparison to know for sure. The other was non-binding and this would be the first we have from Chapman and Cutler. Chairman Dixon read this and gave him the authority to sign the underwriter engagement. Chair Hiel read through the minutes and they agreed that it should go to Full Board in August.
Member Aurelio moved with a second by Member Toland that the meeting be adjourned. Motion carried on a voice vote. With no further business to discuss the meeting was adjourned at 6:57 p.m.