McDonough County Finance Committee met Oct. 9.
Here is the minutes provided by the committee:
The monthly Finance Committee meeting was held on Wednesday, October 9, 2019 at 6:00 p.m. The meeting was held at the McDonough County Courthouse, 3rd Floor Law Library. Committee members present were Chair Travis Hiel, Vice Chair Scott Schwerer, Larry Aurelio, Letha Clark, Rod McGrew, and Trevor Toland. Others in attendance included County Chair George Dixon, County Clerk Gretchen DeJaynes, Keith Krohe, Amy Crosby and Edgar Rodriguez.
Chair Hiel called the meeting to order at 6:00 p.m.
Review & Approval of September 11, 2019 Minutes
Member Clark moved with a second by Member Toland to approve the minutes of September 11, 2019 as submitted. Motion carried on a voice vote.
ESDA Everbridge Emergency Alert System
50% of the funding will come from the state. New quote, $11,491.81, old quote was $10,500. Initial set up is about $3,000. Rodriguez asked for $12,500, if granted, state will reimburse half the cost. $11,020 to cover the townships and $1,500 for ESDA. The cost to the County after everything is paid would be $2,800.
Member Schwerer motioned to fund the $11,020 as a start-up for the Everbright Emergency Alert System with Full Board approval, Member Toland seconded. Motion carried on a voice vote.
WIU Doppler Information/Funding
Amy Crosby explained to the Committee that Western had put in a Dual-Polarization Doppler Radar and would like the County to commit to a $5,000 commitment per year to help with maintenance, as they have a verbal commitment through the city for $5,000 for the next five years. The radar that was there is no longer functional and this is in place of that. It is online and working. Total cost on the equipment was $232,000. Chair Hiel explained they would discuss this further in the Budget.
County Health Insurance Plan
Keith Krohe presented the plan.
Member Schwerer moved to renew plan, second from Member Toland. Motion passed on a voice vote.
FY 2020 Budget
Chair Hiel told the Committee that he had been working closely with County Clerk DeJaynes to prepare budget material. Chair Hiel discussed the current year, looking at a positive number of $52,871 at the end of the year, that number reflects one-time monies income of $365,775, that’s the Wind Farm money of $336,325 and Court Services of $24,450. With those being one time, in essence, you back those out off of County General, we would’ve been operating at a loss of $308,000 this year. Chair Hiel discussed the budget of this year and stated they needed to have a Budget meeting on October 22, 2019 at 6 p.m.
MCPT Report Review & Approval
The monthly report for September 2019 from McDonough County Public Transportation was reviewed. Member Aurelio moved with a second by Member Toland to approve the September 2019 MCPT report in the amount of $1,455.00. Motion carried on a voice vote.
Bushnell Senior Meals Report Review & Approval
The monthly report for September 2019 from the YMCA for transportation of senior meals in Bushnell was reviewed. Member Aurelio moved with a second by Member Toland to approve the Toland 2019 YMCA report in the amount of $757.13. Motion carried on a voice vote.
The monthly Coroner Report was received and filed.
Monthly Financial Reports
The monthly Financial Reports were received and filed.
Transfer of Funds
September 26, 2019, $250,000 Insurance clearing to Mutual Medical.
Warrants Issued in Vacation
Member Aurelio moved with a second by Member Schwerer to approve the Warrants Issued in Vacation. Motion carried on a voice vote.
Board Approval of Transfer & Appropriation of Monies
Contribution to Macomb High Ecology Club
Dana Walker request, no action taken.
Approval of Claims
Member McGrew motioned to approve September claims, Member Clark second. Motion carried on a voice vote.
Chair Dixon discussed what additional Liability Insurance for up to or over $5million it would be an extra $1,876 per million over $5million.
Member Schwerer questioned Chair Dixon on the salary of the new Administrative Assistant, and right now there are four people taking care of this position right now, and the average salary between the four is $35,785, they weren’t doing all that stuff, but they had eight and a half years experience and he was wanting to know what they were thinking on the salary. Chair Dixon said, it’s going to be kind of a guess to one point, but the other hand, it is a matter what we will have to pay to get the right person as well. Member Schwerer then asked how will we determine that, Chair Dixon answered, partially on what they would accept as a salary. Chair Dixon said that himself, Member Clark, Member Litchfield, Vice Chair Cox and Member McLean would be in on the number of the salary. Member Schwerer asked if that was who would approve that salary, and Member Clark said it will go to the Board as a recommendation from that Committee. Chair Dixon explained that is the way he had it drawn up originally, that the Board would have final say on the hiring and or dismissal of that position.
Member Toland moved with a second by Member Clark that the meeting be adjourned. Motion carried on a voice vote. With no further business to discuss the meeting was adjourned at 7:15 p.m.