Prairie Skies Public Library District Board met Dec. 10.
Here is the agenda provided by the board:
The regular board meeting was called to order at 6:00pm by Jan Davis.
Attendance:
Trustees Present: Jan Davis, Sandra Jurgens, Diane Hatcher, Bob Butcher, Barb Schweighauser
Trustees Absent: Jennifer Petefish
Staff Present: Kathleen Roegge, Director; Kelly Greene, Board Clerk; Deb Gruen, Librarian
Visitors: None
Regular Agenda Items:
The agenda was approved as presented.
Approve Previous Minutes:
Minutes from the regular meeting held November 12, 2019 were presented and approved on a motion by Butcher, seconded by Schweighauser.
Financial Report:
Prepared and presented by Kelly Greene for November 2019.
Submit Bills:
Bills submitted for tonight were submitted totaling $13,885.25. Motion to pay bills as presented on a motion by Butcher, seconded by Hatcher.
Ayes: Davis, Jurgens, Hatcher, Butcher, Schweighauser Nay: 0 Absent: Petefish
Administrators Report: Roegge presented the report of Library Statistics for the prior month. Roegge provided her report of activities at the branches, upcoming events, and staff attendance at workshops in her absence.
• Kathy continues to work the Per Capita Grant application for 2020.
• Staff continues to organize the collection in each location.
• Kathy met with Mike Nation to discuss him performing small repair and maintenance items in both locations.
• Kathy discussed the Chapter 3-Personnel from the Standards for Public Library in accordance with the Per Capita Grant application.
• An update was given on planning for the Adult Reading Tournament and the request for donations. Information was also given on recent programming statistics and planned upcoming programs.
• It was reported that the Library will be closing at noon on Christmas Eve and at 5pm on New Years Eve and will be closed on Christmas Day and New Year's Day.
Committee Reports:
- Personnel Committee - tabled until January for closed session discussion.
- Bylaws/Policies Committee - The bylaws and personnel handbook was reviewed by the committee and changes were made to update and streamline the handbook. Following the review of the proposed changes, they were approved on a motion by Hatcher and seconded by Schweighauser.
Friends of the Library:
Information was given regarding a membership form that was attached to the recent newsletter in an attempt to gain new members for the Friends.
Old Business
• The Tax Levy Ordinance for FY 2020 was presented for review and discussion. Following the
review, the Ordinance was approved on a motion Jurgens and seconded by Schweighauser.
Ayes: Davis, Jurgens, Hatcher, Butcher, Schweighauser Nay: 0 Absent: Petefish
• The Trustees viewed a webinar called "Budget and Levy Secrets for Libraries" in accordance with the Per Capita Grant application.
New Business
• The Annual Statement of Receipts and Disbursements for the year ended June 30, 2019 was presented for trustee review. The statement will be published and reported to the County
Treasurers.
• The Comptroller Report for the year ended June 30, 2019 was presented for Trustee Review.
Following the review, the report was approved on a motion by Hatcher, seconded by Butcher.
Ayes: Davis, Jurgens, Hatcher, Butcher, Schweighauser Nay: 0 Absent: Petefish
Executive Session
None
Committees to Meet:
None
The next regular meeting will be held January 14, 2020 at 6:00pm, in Pleasant Plains, IL.
https://7106a750-913f-4093-bc22-68c8cb993fac.filesusr.com/ugd/905d08_daef141f63cc4aecb60860421b989ff4.pdf
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