A-C Central Community Unit School District #262 Board of Education met May 20.
Here is the minutes provided by the board:
The meeting was called to order at 7:03 p.m, with all members present.
Proposed Agenda Cuba/DeFord - Motion to approve the proposed agenda as presented. Voice vote: All members present voted aye. Motion carried.
Recognition of Visitors and Guests V. Todd Jokisch welcomed everyone to the board meeting. Mr. Kloppenburg asked about a summer lunch program, Mr. Page stated we do not have a summer lunch program.
Special Presentations
. SOTM for March - HS - Natalie Minor/MS – Keagan Dale
. SOTM for April - HS – Allison Roberts / MS – Kashton Parker
. Kevin Handy was present to discuss current projects and bids.
Executive Session (Exceptions 1, 2) Cuba/DeFord - Motion to go into Executive Session at 7:20 p.m, in accordance with State Statute to discuss the following:
. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District... Collective negotiating matter between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Roll call: All members present voted aye. Motion carried.
Return to Open Session De Ford/Petefish – Motion to come out of executive session at 7:51 p.m. and to approve and seal the minutes of this executive session. Voice vote: All members present voted aye. Motion carried.
Action from Executive Session Cuba/DeFord - Motion to accept the resignation of Deb Rogers as Elementary Principal effective June 30, 2020. Roll call: All members present voted aye. Motion carried.
Consent Agenda (March & April) Approval of Minutes of Regular Meeting on March 18, 2020 Approval of Minutes of Evaluation Meeting on March 18, 2020 Approval of Treasurer's Report (March) Approval of Activity Fund Report (March) Approval of Board Bills for an amount of $435,059.14 (March) Approval of February Journal Entries
Approval of Personnel Report (March) Approval of Treasurer's Report (April) Approval of Activity Fund Report (April) Approval of Board Bills for an amount of $101,827.78 (April) Approval of March Journal Entries Approval of Personnel Report (May)
A. New Hires
. Tim Richard - Director of Buildings and Grounds
B. Resignations
• Deb Rogers -- Elementary Principal
Cuba/DeFord - Motion to approve, Minutes of Regular Meeting on March 18, 2020, Minutes of Evaluation Meeting on March 18, 2020, Treasurer's Report for March and April, Activity Fund Reports for March and April, Board Bills for an amount of $435.059.14 (March), and $101,827.73 (April), Approval of February and March Journal Entries, and Personnel Report for March and May as presented. Roll call vote: All members present voted aye. Motion carried.
Superintendent's Report COVID-19 - I have little doubt you all have been keeping up with this issue on your own. Looking ahead, the biggest issue is school in the fall.
Revenue - Our revenue is going to be deeply impacted by COVID-19. This year, it will be hit through delayed local tax payments which will likely cause this year's budget to be in the red. Next year, expectations are to see our revenue DECREASE next year by almost $500,000. EBF may well take a 5% decrease, Mandated Categoricals will not come through, CPPRT money will be down and County Sales tax will be down, Mr. Page does not expect a balance budget.
FY21 Insurance Premiums -- Some good news, our premiums are going down 10%.
Administrators Reports Elementary Report- Final school work packets and student belongings were distributed in a drive thru fashion on April 27th. Any folders or belongings not picked up were delivered to their homes. We have been serving around 50 meals daily. Students pick up a hot lunch and then a brown bag of nonperishable items for breakfast for the next day. We have had one cook much of the time but our custodians have helped out when they could. Much of the building areas designated as summer painting projects have already been completed. Teachers will be assigned a date after Memorial Day to shut their classroom down and turn in physical keys. We will follow ISBE's updated May 6th guidelines for staff packing up classrooms. Once Rendon gets the new we-fi installed, teachers will be able to consistently use key fobs, when they return in August,
MS/HS Report - Mrs. Shaver has listed all meetings and trainings from March to May. The 3-24 & 3-25 meeting with EdDirection, that did not happen, is rescheduled in the 20-21SY. We were able to find 44 student desks for free. Mr. Page offered to pick them up. Mr. Laughlin certification to certify for welding has been put on hold, as well as looking into dual enrollment opportunities with WIU. We continue to have the PBIS weekly drawings. Donations are needed for the Fall kick off assembly for PBIS. Student drop offs/pickups have been set. Last day for assignments will be May 21, 2020. Last day for completion of assignments will be May 29, 2020.
Technology Report – The district has received the student laptops and bags for the 20-21 SY. In the coming weeks Brendon will begin the process of preparing the laptops and separating them for distribution. E-Learning processes and platforms appear to be working as happily as they can. There were a few hurdles that had to be overcome to get everyone connected to the Internet.
Old Business
New Business Press Policy Update 103: – First reading. No big issues in this update.
Curriculum Guide - Tabled until June meeting.
Tuition Reimbursement – Ms. Iaiennarro and Candi Shaver has completed the classes they requested tuition reimbursement for as per the CBA.
Cuba/Knapp - Motion to approve the tuition reimbursement for Mr. laienarro and Candi Shaver as per the CBA. Roll call: All members present voted aye, Motion carried.
Closed Record Destruction - A regular procedure to destroy verbatim closed session recordings while keeping written summaries of all closed session minutes more than 18 months old. As per board policy 2:220.
DeFord/Petefish - Motion to approve the destruction of verbatim closed session minutes as presented. Roll call: All members present voted aye, Motion carried.
Elementary Math Curriculum – The Elementary teachers have selected a new digital math curriculum from Houghton Mifflin Harcourt and we have a proposal for a 6-year license. The price for 6 years is $33,939.96
Cuba/Kanpp - Motion to approve the purchase of a 6 - year license for an Elementary Math Curriculum from HMH in the amount of $33,939.96. Roll call: All members present voted aye. Motion carried.
Chimney Removal - Top Quality replied to our inquiry about the chimney removal. They informed us that removing the chimney below the current roof level and roofing over the area would be an additional $1,700 for the extra demo and material needed. It may seem high, but it needs to be done and it is our best estimate.
Cuba/DeFord - Motion to approve the bid from Top Quality roofing for Chimney demolition and roofing repair in the amount of $11,330.00 as presented. Roll call: All members present voted aye. Motion carried.
Room Asbestos Abatement – We have 2 more MS rooms whose asbestos tiles are popping up regularly and are in need of full abatement. (We've done this in 2-3 other rooms in the MS in the last few years.) We have a bid to have both rooms done for $11,939.76 plus replacement of floor tiles. The rooms are Mr. Arthalony and Ms. Williamson. This will be paid out of the HLS account.
Cuba/DeFord - Motion to approve the bid from Environmental Consultants the abatement of asbestos floor tile in 2 MS rooms as presented. Roll call: All members present voted aye. Motion carried.
Audit Contract - Every three years A-C Central puts out an RFP (Request for Proposal) for auditors. This year, only one auditor returned a proposal. (Many auditors are overbooked). The good news, the auditor who responded is who Travis Cox had requested and their bid is significantly cheaper than we have paid the last several years. The response is from Pehlman and Dold from Springfield and the cost will be - $8,200(FY20), $8,600(FY21), and $8,800(FY22).
Cuba/DeFord - Motion to approve the bid from Pehlman and Dold to perform our annual audit for the next 3 years as presented. Roll call; All members present voted aye. Motion carried
Wheelchair Lift – Kevin Handy held the bid opening on May 13, 2020. The lowest bid came from RD Lawrence with a total cost of $73,342. The other bids were $81,800 and $99,400.
Cuba/DeFord - Motion to approve the bid from RD Lawrence for the MS/HS wheelchair lift installation in the amount of $73,342 as presented. Roll call: All members present voted aye. Motion carried.
IESA/IHSA Memberships - This is an annual membership that needs board approval. Please note significant new penalties for the IESA regarding ejections from games of coaches, players and fans. Coaches: 1st ejection, 2 game suspension and $100 fine; 2nd ejection in a season is a 5 game suspension and a $250 fine. Players: 1st ejection, they will serve a 2 game suspension and the schools will pay a $100 fine. Fans: who are ejected may not attend another game until they complete an online sportsmanship course and provide the completion certificate.
DeFord/Savage - Motion to approve the renewal of both the IHSA and IESA memberships for the FY21 as presented. Roll call: J. Knapp, D. Petefish, V.T. Jokisch, G. Savage, J. Fanning, and T. DeFord voted aye. D. Cuba voted nay, Motion carried,
Amended Budget – It is time for the initial amended budget presentation, Revenue will fall dramatically as a result of COVID-19. The current budget will likely change again before June as more information comes in about how revenue will fall. We need to schedule a budget hearing in June at 6:45.
Cuba/DeFord - Motion to approve the amended budget hearing set for Wednesday, June 17, 2020 at 6:45. Roll call; All members present voted aye. Motion carried.
Adjourn
Cuba/DeFord - Motion to adjourn the meeting at 8:59 pm. All members present voted aye. Motion carried.
https://docs.google.com/document/d/1ItzUmdqwxAYZ5vvdhO7-ZyQtQgDnXKpJ3TIBtWQ-r_8/edit
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