Triopia Community Unit School District 27 Board met June 17.
Here is the minutes provided by the board:
CALL TO ORDER
Board President Tracie Sayre called the meeting to order at 7:00 p.m.
ROLL CALL
Board members present were Jim Beck, Keith Fricke, Cindy Littleton, Ben McCoy, Tabatha Stambaugh, and Tracie Sayre. Also attending were Superintendent Adam Dean, Jr./Sr. High School Principal Josh Sorrells (via zoom), Grade School Principal Jamie Hobrock, Autumn Moses (via zoom), and Recording Secretary Theresa Langley. David Bunfill and Treasurer Kiley Vinyard were absent.
AMENDMENTS TO AGENDA
None
PUBLIC RECOGNITION
None
EYE ON EDUCATION
Mr. Sorrells presented on the new Social Studies curriculum we are hoping to purchase. It was reported we are purchasing curriculum for 7th and 8th grade social studies, American History, and World History.
CONSENT ITEMS
Minutes of the June 17, 2020 Board of Education meeting were presented for approval.
Final Expenditures totaling $812,813.02 for May, June expenditures totaling $22,602.59 were presented for approval. Gross Salaries for 5/20 were presented in the amount of $194,458.29.
Financial Reports – The financial report was presented for approval.
Treasurer’s Report-The May Treasurer report was presented for approval. Treasurer’s Report-As of May 31, 2020, a cash in bank balance was reported of $1,239,527.01, Investment Balance of $1,547,100.00 and total cash in bank plus investment balance of $2,786,627.01.
Transportation Report-The transportation report was presented for approval. Activity Funds Reports- The activity funds report was presented for approval.
Beck moved to approve the consent items, Littleton seconded the motion. Upon a roll call vote, the motion passed with all members present voting yea.
COMMITTEE/ADMINISTRATIVE REPORTS
The Superintendent’s Report was presented to include the following:
We had not received our June Facility Tax prior to board meeting.
Mr. Dean reported that the state “surprised” us with a third categorical payment for transportation this month. Technically, the state owes us four transportation payments per year. Normally, we would receive four payments per year.
Mr. Dean gave updates on summer building projects. Some tuck pointing is being done around the building in a few spots that need it as well as behind the old furnace covers that custodians have removed this summer. Mr. Dean has not received a date on when our parking lot repairs will take place. Fencing around the second drainage pond in the front of the building will be completed in August. The greenhouse was brought up and some board members talked about the importance of it being finished this summer.
Mr. Dean updated the Board on what has been going on with Covid-19. Mr. Dean reported that we have designated our roughly $38,000 of CARES money for chromebooks for remote learning if we need them. If we do not need them for remote learning, then that only provides more of what we need here at the school. Also discussed was IHSA’s return to play plans as well as how our graduation ceremony went.
Mr. Dean explained our Working Cash Fund. Each year we have a fund that is levied call the “working cash fund”. This fund raises approximately $25,000 for us and can be used for any expense. We usually more that money into our Education or Transportation fund. This year we would like to abolish it into the ED fund. Once the working Cash Fund is abolished, a resolution needs to be approved to recreate the fund the following fiscal year.
A public meeting to discuss the amended FY20 Budget took place prior to the regular BOE meeting.
The final FY20 District Calendar needs approval.
The BOE was presented with FY21 District Office Employee contracts for Bookkeeper Theresa Langley, District Secretary Holly Ohrn, and Treasurer Kiley Vinyard.
It was reported that as discussed at last month’s meeting, the Senior Class will be closing their activity account and disbursing the money via their vote. The disbursement will not be done by the school, but via the bank they deposit the money to. They will provide record of the vote and fundraising activities for school record as recommended by our school attorney.
A second reading was done of PRESS Policy Issue 103.
Mr. Dean reported our CARES grant application has been completed. The majority of the funds will be spent on Chromebooks, with some money going towards PPE, cleaning products, and thermometers.
McCoy moved and Beck seconded the motion to approve the Committee and Administrative reports. The motion carried with all members present voting yea.
ACTION ITEMS (prior to closed session)
Beck moved and McCoy seconded motion to approve Resolution to Abolish the Working Cash Fund for FY20. Upon a roll call vote, the motion carried with all members present voting yea.
McCoy moved and Littleton seconded motion to approve Resolution to Create the Working Cash Fund for FY21. Upon a roll call vote, the motion carried with all members present voting yea.
McCoy moved and Stambaugh seconded motion to approve FY20 Amended District Budget. Upon a roll call vote, the motion carried with all members present voting yea.
Beck moved and Littleton seconded motion to approve our final FY20 Calendar to include Act of God days and Remote Learning days. Upon a roll call vote, the motion carried with all members present voting yea.
Beck moved and Stambaugh seconded motion to approve purchase of new Social Studies Curriculum at a cost of $18,793.84. Upon a roll call vote, the motion carried with all members present voting yea.
Beck moved and Stambaugh seconded motion to approve closure of Class of 2020 Activity Account. Upon a roll call vote, the motion carried with all members present voting yea.
Beck moved and McCoy seconded motion to approve completion of Tuck Pointing and Brick work at a cost of $4,600. Upon a roll call vote, the motion carried with all members present voting yea.
A second reading was done of PRESS Policy Issue 103 to include the following: a. 4:50 Payment Procedures (5-Year Review) b. 7:130 Students Rights and Responsibilities (5-Year Review) c. 8:80 Gifts to the District (5-Year Review) d. 2:125 Board Member Compensation; Expenses (Draft Update) e. 2:160 Board Attorney (Draft Update) f. 5:60 Expenses (Draft Update) g. 5:150 Personnel Records (Draft Update) h. 5:280 Duties and Qualifications (Draft Update) i. 6:135 Accelerated Placement Program (Draft Update) j. 6:280 Grading and Promotion (Draft Update) k. 7:70 Attendance and Truancy (Draft Update) l. 7:90 Release During School Hours (Draft Update) m. 8:10 Connection with the Community (Draft Update) n. 8:30 Visitors to and Conduct on School Property (Draft Update) o. 8:110 Public Suggestions and Concerns (Draft Update) p. 7:325 Student Fundraising Activities (5-Year Review) q. 2:125 E1 Board Member Expense Reimbursement Form (Draft Update) r. 2:125 E2 Board Member Estimated Expense App. Form (Draft Update) s. 2:160 E Checklist for Selecting a Board Attorney (Draft Update) t. 5:60 E1 Employee Expense Reimbursement Form (Draft Update) u. 5:60 E2 Employee Estimated Expense Approval Form (Draft Update) v. 2:140 E Guidance for Board Member Communications (District Use Only).
Beck moved and Littleton seconded motion to approve second reading of PRESS Policy Issue 103. Upon a roll call vote, the motion carried with all members present voting yea.
Beck moved and Stambaugh seconded motion to enter into Executive Session at 7:45 p.m. for the purpose of employment of personnel in pursuant of the Open Meetings Act.
Beck moved and Stambaugh seconded motion to come out of closed session. Upon a roll call vote, the motion carried with all members present voting yea.
McCoy moved and Beck seconded motion to approve Executive Minutes. Upon a roll call vote, the motion carried with all members present voting yea.
ACTION ITEMS (after closed session)
Beck moved and Littleton seconded motion to approve contract for District Bookkeeper Theresa Langley for FY20. Upon a roll call vote, the motion carried with all members present voting yea.
Littleton moved and Stambaugh seconded motion to approve contract for District Secretary Holly Ohrn for FY20. Upon a roll call vote, the motion carried with all members present voting yea.
Stambaugh moved and Beck seconded motion to approve contract for District Treasurer Kiley Vinyard for FY20. Upon a roll call vote, the motion carried with all members present voting yea.
Littleton moved and Stambaugh seconded motion to approve employment of Assistant Cook Tara Hobrock for FY20. Upon a roll call vote, the motion carried with all members present voting yea.
Fricke moved and McCoy seconded motion to approve employment of Paraprofessional Merle Beddingfield for FY20. Upon a roll call vote, the motion carried with all members present voting yea.
OTHER BUSINESS
-Joint Annual Conference
COMMUNICATIONS/ANNOUNCEMENTS
None
FOIA
None
McCoy moved and Beck seconded motion to adjourn. carried with all board members present voting yea.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/802116/2_Minutes_June_2020_Regular_Meeting_7.20.pdf
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