City of Macomb Committee of the Whole met July 25.
Here are the minutes provided by the committee:
The Committee of the Whole, of the Macomb City Council, met in the City Council Chambers at 5:15 p.m. located in City Hall at 232 East Jackson Street, Macomb, IL.
Mayor Inman called the meeting to order and roll call was taken and Deputy City Clerk Renee Lotz called the roll and the following were present: Aldermen Mike Wayland, Don Wynn, Ashley Katz, and Dennis Moon.
In addition to the Mayor, Deputy City Clerk and Aldermen, City Attorney Lisa Scalf and City Administrator Scott Coker were present. Also, Police Chief Jerel Jones, Community Development Coordinator John Bannon, Fire Chief Dan Meyer, and Public Works Director Alice Ohrtmann were in attendance.
Aldermen John Vigezzi, Tom Koch and Tammie Leigh Brown-Edwards were absent.
Public Comment. None
The first item on the agenda for discussion was on an ordinance to establish a date of a public hearing for the proposed Macomb Downtown-East Side Tax Increment Financing (TIF) District. This ordinance had first read last Monday night. There was no further discussion and Mayor Inman stated it would be placed on the agenda for second reading and final action at next Monday night council meeting.
The second item on the agenda for discussion was on an ordinance to amend Chapter 17, Appendix A of the Municipal Code of Macomb, Illinois. This ordinance had first read last Monday night. There was no further discussion and Mayor Inman stated it would be placed on the agenda for second reading and final action at next Monday night council meeting.
The third item on the agenda for discussion was on submitting a CDBG grant application for Public Works. Public Works Director Ohrtmann was seeking approval to hire IMEG for assistance in submitting a CDBG grant application for water main replacement in three different areas in the city. This would be in coordination with Jarred Dexter of WIRC. She explained that this grant funding was $1.5 million dollars; normally the grants do not exceed $500,000.
The Water Division has several sections of main replacement projects that have already been designed and permitted. These sections were included in previous grant projects but were not completed due to financial constraints. She recommended that the sections be combined into one new project and submitted for funding.
Under consideration:
Lincoln Drive
Memorial Drive
Madelyn Avenue
Franklin
Orchard
Stadium Drive
Murray
North end of Albert
Normal
The scope of work would include updating the cost estimates for each section and renewing all construction permits. The results of the cost estimate would determine how many sections of main would be included in the project. IMEG’s fee $6,800, WIRC $1,500; requesting approval to enter agreements.
Alderman Moon moved seconded by Alderman Wynn to approve the application submittal and place on the consent agenda for Monday night’s council meeting, all Aldermen present voting “Aye” by voice vote, and no “Nay” votes, Mayor Inman declared the motion carried and stated it would be placed on consent agenda for Monday night’s meeting.
The fourth item on the agenda for discussion was quarterly reports made by City Attorney Lisa Scalf, Community Development Coordinator John Bannon, Fire Chief Dan Meyer, Police Chief Jerel Jones and Public Works Director Alice Ohrtmann.
City Attorney Lisa Scalf provided a report and asked that council take note of the following; citation/ordinance notices listed were based on court date not issue date. This makes it easier to update on outcome of court cases. Reported were all appearances in April, May, and June. Substantial reduction in April from prior year total offenses, as a result of a STEP grant that took place last year. She also provided information concerning amounts of revenue from those ordinance violations, both paid through the court and her own office.
Her continuing education included a FOIA Webinar hosted by the Illinois Attorney General, in a four-part series in which she participated in all four. She also provides an entire list of resolutions and ordinances, as well as a list of other matters; meeting attendance, FOIA request, contract negotiations, City Management courses, CDC Mission and Vision Workshop, purchase agreement and commenced processing of all liens for water, weed, refuse removal including collections, document preparation and correspondence.
Community Development Coordinator John Bannon provided a report. He reported revenue of $17,933.16, of which $8,772.77 was from 134 permits, equaling $1.3 million in construction value. There were 385 code enforcement actions, of which 187 were tall grass, and 73 were accumulation of refuse. Six tickets were issued. Rental registration certificates totaled 44, rental inspections 80, re-inspections 159, and rental violations 114.
Planning & Zoning processes totaled $850, various site plans, variances, and commission meetings. Grants/Housing consist of $200,000 Strong Communities Grant, $330,000 Residential Façade Grant, and $550,000 Community Development Block Grant.
TIF Proposed Downtown-East Side: Public Meeting 7/26/2022, Joint Review Board 9/1/2022, Public Hearing 9/27/2022, and Final Ordinance 10/17/2022.
Housing Initiatives: Housing Plan Community Revitalization, Pocket Parks Bill Thorpe, and Piper Street. Community walkthrough: Planning with WIU for August 16th event.
CDC Bannon talked about how all these things were connected, being able to use building conditions surveys, gleaning information through the housing plan to be able to target letters and grant applications for exterior structure maintenance. They were able to narrow the list of buildings down to the worst 48 in town, send code enforcement letters with the grant applications making owners aware of available funds.
Mayor Inman noted that CDC Bannon was managing $1.1 million dollars’ worth of grants to improve housing stock, he has TIF District scheduled to come on board in about 90 days, and then active with the University with getting out into the northwest quad on the 16th as those off-campus students arrive, welcoming and informing them.
Fire Chief Dan Meyer provided a report. He reported 14 structure fires, 607 rescue calls, 106 service calls, for a grand total of 837 which was up slightly from the first quarter. Total Fire Dollars Loss $97,841. There were 9 structure fires, and 1 vehicle fire. Training and education hours totaled 1,929, included annual fire apparatus engineer refresher course, hose advancement, and hazmat decon line training.
He reported probationary fire fighter’s Michael DeWitt and Jonathan McAvoy finished 12 months’ probation. Probationary fire fighter Matt Adkisson began April 4th with 2 weeks of pre-academy training and began Romeoville Fire Academy April 25th, and completed on June 27th and has now been assigned to Crew 2.
There were 6 inspections within the city and the annual WIU walkthrough has begun. There were 20 fire prevention and public safety visits, 10 at the station, 5 school/businesses, and 5 car seat installs. All fire hose testing has been completed.
Police Chief Jerel Jones provided a report. He reported the current staffing of officers totaled 24. He did report that was bound to change as they were in transition. There has been pre-employment screening and testing for entry level candidates. They currently have 1 new hire at academy, to graduate in August.
He stated there were several events that took place this quarter in which officers and civilian staff participated in: Torch Run
Blue Ribbon Child Abuse
Scott Jennings Fishing Contest
Explorer’s
Coffee with a Cop/Wesley Village
Prairieview Housing Mural Painting “Stronger Together”
Re-Accreditation Audit
Heritage Days
Chief Jones stated the primary purpose and goal is for the officers to go into the community to interact, to be able to build those relationships with the community family.
He reported an ongoing significant amount of FOIA requests, 32 total in which his department has worked with City Attorney Scalf, who has helped to get them through the process, some of which are very complex in nature to respond; taking longer than the normal 5 days. Body worn camera program hours, well over 20 hours.
He reported the following agency quarterly activity:
Calls for service were down 2% total 5499
Arrests, Adult vs. Juvenile 23% increase, total adult 213, and total juvenile 25
Arrests, traffic total 200, non-traffic total 213 both increased
City ordinance charges were down significantly to 81
Stated charges increased, total 332
Thefts over (11) and under (23) were consistent compared to last year
Burglaries decreased, total 8
Theft from auto decreased, total 2
Criminal damage was slightly increased, total 22
Accidents increased, total 92
Mental evals, total 24, this was not being tracked last year
Suicidal, 1
Taser deployment; 2 darts fired and 1 laser
Notable Cases, Issues, or items discussed:
2 Subjects stabbed at Wigwam Hollow Circle
Aggravated DUI Homicide Arrest Warrant
Roll Over accident East University Drive, suspect DUI fled scene on foot, apprehended Subject arrest on traffic stop, refused to exit vehicle, wanted for charges in county
Search missing female in Colchester
Local Factory Tours
Chief Jones explained the importance of the factory tours, during these times of mass incidents occurring in our country, 308 in this year alone. Training to familiarize ourselves more and more in this area so that we are ready to respond.
He reported a very long list of activities performed by the Community Service, Diversity, Recruitment Officer. He reviewed a few;
Received mattress, table, chairs for homeless woman moved into an apartment
Participated in mock DUI accident scenario at WIU
Summer resource activity blitz, quality of life
Assisted someone with housing from substance abuse
Worked with individual in need of food sources for food voucher
He stated this position is doing a phenomenal job, he is very pleased, and they are working with local agencies in social services.
Chief Jones provided pictures of the activities that officers participated in during the quarter.
Alderman Moon suggested that a conversation be had about the increasing complaints of people using un licensable motor scooters for modes of transportation on city streets.
Chief Jones stated he would be glad to have that conversation, as he has already been in meetings with the City Attorney regarding some options relating to those concerns.
Mayor Inman stated he has also received several phone calls.
Public Works Director Alice Ohrtmann provided a report. She explained that the heavy rains in the second quarter had an impact on slowing their work and the contractors. She also pointed out that every department in public works was short staffed.
PW Director Ohrtmann stated the waste water continues to participate in the SARS-COV-2 wastewater study. The graphs seem to be tracking with what the Health Department is saying.
The water department has been working hard at maintenance on the plant and the distribution system, flushing mains and THM levels where they need to be.
The operations department has spent the bulk of their time on the square. They of course helped with Heritage Days traffic control, set-up, and assisted the cemetery department prior to Memorial Day with mowing and weeding.
Capital Improvement projects: Downtown Square, we are in the punch list phase. Dudley Street, water services are almost complete, the main is in, lead service replacements are taking a little longer, there are 2 houses that have not responded to our attempts for replacement. The repaving project will follow on the heels of that work. Laverdiere’s are beginning the ADA ramps, and then UCM will hit the city with milling and overlay a lot of streets. They are working on maps to be sent out on social media and publishing to show where those streets are.
PW Director Ohrtmann reported they are waiting on IDOT concerning ITEP projects for approval or agreements. There was no further discussion.
Mayor Inman commented on the outstanding Administrative Team within the City of Macomb.
There being no further business to come before the Council, Alderman Moon moved, seconded by Alderman Wynn to adjourn the meeting, all Aldermen voting “Aye” by voice vote, and no “Nay” votes, Mayor Inman declared the motion carried and they adjourned the meeting at 6:00 p.m.
https://cityofmacomb.com/wp-content/uploads/2022/08/07-25-2022.pdf
Here are the minutes provided by the committee:
The Committee of the Whole, of the Macomb City Council, met in the City Council Chambers at 5:15 p.m. located in City Hall at 232 East Jackson Street, Macomb, IL.
Mayor Inman called the meeting to order and roll call was taken and Deputy City Clerk Renee Lotz called the roll and the following were present: Aldermen Mike Wayland, Don Wynn, Ashley Katz, and Dennis Moon.
In addition to the Mayor, Deputy City Clerk and Aldermen, City Attorney Lisa Scalf and City Administrator Scott Coker were present. Also, Police Chief Jerel Jones, Community Development Coordinator John Bannon, Fire Chief Dan Meyer, and Public Works Director Alice Ohrtmann were in attendance.
Aldermen John Vigezzi, Tom Koch and Tammie Leigh Brown-Edwards were absent.
Public Comment. None
The first item on the agenda for discussion was on an ordinance to establish a date of a public hearing for the proposed Macomb Downtown-East Side Tax Increment Financing (TIF) District. This ordinance had first read last Monday night. There was no further discussion and Mayor Inman stated it would be placed on the agenda for second reading and final action at next Monday night council meeting.
The second item on the agenda for discussion was on an ordinance to amend Chapter 17, Appendix A of the Municipal Code of Macomb, Illinois. This ordinance had first read last Monday night. There was no further discussion and Mayor Inman stated it would be placed on the agenda for second reading and final action at next Monday night council meeting.
The third item on the agenda for discussion was on submitting a CDBG grant application for Public Works. Public Works Director Ohrtmann was seeking approval to hire IMEG for assistance in submitting a CDBG grant application for water main replacement in three different areas in the city. This would be in coordination with Jarred Dexter of WIRC. She explained that this grant funding was $1.5 million dollars; normally the grants do not exceed $500,000.
The Water Division has several sections of main replacement projects that have already been designed and permitted. These sections were included in previous grant projects but were not completed due to financial constraints. She recommended that the sections be combined into one new project and submitted for funding.
Under consideration:
Lincoln Drive
Memorial Drive
Madelyn Avenue
Franklin
Orchard
Stadium Drive
Murray
North end of Albert
Normal
The scope of work would include updating the cost estimates for each section and renewing all construction permits. The results of the cost estimate would determine how many sections of main would be included in the project. IMEG’s fee $6,800, WIRC $1,500; requesting approval to enter agreements.
Alderman Moon moved seconded by Alderman Wynn to approve the application submittal and place on the consent agenda for Monday night’s council meeting, all Aldermen present voting “Aye” by voice vote, and no “Nay” votes, Mayor Inman declared the motion carried and stated it would be placed on consent agenda for Monday night’s meeting.
The fourth item on the agenda for discussion was quarterly reports made by City Attorney Lisa Scalf, Community Development Coordinator John Bannon, Fire Chief Dan Meyer, Police Chief Jerel Jones and Public Works Director Alice Ohrtmann.
City Attorney Lisa Scalf provided a report and asked that council take note of the following; citation/ordinance notices listed were based on court date not issue date. This makes it easier to update on outcome of court cases. Reported were all appearances in April, May, and June. Substantial reduction in April from prior year total offenses, as a result of a STEP grant that took place last year. She also provided information concerning amounts of revenue from those ordinance violations, both paid through the court and her own office.
Her continuing education included a FOIA Webinar hosted by the Illinois Attorney General, in a four-part series in which she participated in all four. She also provides an entire list of resolutions and ordinances, as well as a list of other matters; meeting attendance, FOIA request, contract negotiations, City Management courses, CDC Mission and Vision Workshop, purchase agreement and commenced processing of all liens for water, weed, refuse removal including collections, document preparation and correspondence.
Community Development Coordinator John Bannon provided a report. He reported revenue of $17,933.16, of which $8,772.77 was from 134 permits, equaling $1.3 million in construction value. There were 385 code enforcement actions, of which 187 were tall grass, and 73 were accumulation of refuse. Six tickets were issued. Rental registration certificates totaled 44, rental inspections 80, re-inspections 159, and rental violations 114.
Planning & Zoning processes totaled $850, various site plans, variances, and commission meetings. Grants/Housing consist of $200,000 Strong Communities Grant, $330,000 Residential Façade Grant, and $550,000 Community Development Block Grant.
TIF Proposed Downtown-East Side: Public Meeting 7/26/2022, Joint Review Board 9/1/2022, Public Hearing 9/27/2022, and Final Ordinance 10/17/2022.
Housing Initiatives: Housing Plan Community Revitalization, Pocket Parks Bill Thorpe, and Piper Street. Community walkthrough: Planning with WIU for August 16th event.
CDC Bannon talked about how all these things were connected, being able to use building conditions surveys, gleaning information through the housing plan to be able to target letters and grant applications for exterior structure maintenance. They were able to narrow the list of buildings down to the worst 48 in town, send code enforcement letters with the grant applications making owners aware of available funds.
Mayor Inman noted that CDC Bannon was managing $1.1 million dollars’ worth of grants to improve housing stock, he has TIF District scheduled to come on board in about 90 days, and then active with the University with getting out into the northwest quad on the 16th as those off-campus students arrive, welcoming and informing them.
Fire Chief Dan Meyer provided a report. He reported 14 structure fires, 607 rescue calls, 106 service calls, for a grand total of 837 which was up slightly from the first quarter. Total Fire Dollars Loss $97,841. There were 9 structure fires, and 1 vehicle fire. Training and education hours totaled 1,929, included annual fire apparatus engineer refresher course, hose advancement, and hazmat decon line training.
He reported probationary fire fighter’s Michael DeWitt and Jonathan McAvoy finished 12 months’ probation. Probationary fire fighter Matt Adkisson began April 4th with 2 weeks of pre-academy training and began Romeoville Fire Academy April 25th, and completed on June 27th and has now been assigned to Crew 2.
There were 6 inspections within the city and the annual WIU walkthrough has begun. There were 20 fire prevention and public safety visits, 10 at the station, 5 school/businesses, and 5 car seat installs. All fire hose testing has been completed.
Police Chief Jerel Jones provided a report. He reported the current staffing of officers totaled 24. He did report that was bound to change as they were in transition. There has been pre-employment screening and testing for entry level candidates. They currently have 1 new hire at academy, to graduate in August.
He stated there were several events that took place this quarter in which officers and civilian staff participated in: Torch Run
Blue Ribbon Child Abuse
Scott Jennings Fishing Contest
Explorer’s
Coffee with a Cop/Wesley Village
Prairieview Housing Mural Painting “Stronger Together”
Re-Accreditation Audit
Heritage Days
Chief Jones stated the primary purpose and goal is for the officers to go into the community to interact, to be able to build those relationships with the community family.
He reported an ongoing significant amount of FOIA requests, 32 total in which his department has worked with City Attorney Scalf, who has helped to get them through the process, some of which are very complex in nature to respond; taking longer than the normal 5 days. Body worn camera program hours, well over 20 hours.
He reported the following agency quarterly activity:
Calls for service were down 2% total 5499
Arrests, Adult vs. Juvenile 23% increase, total adult 213, and total juvenile 25
Arrests, traffic total 200, non-traffic total 213 both increased
City ordinance charges were down significantly to 81
Stated charges increased, total 332
Thefts over (11) and under (23) were consistent compared to last year
Burglaries decreased, total 8
Theft from auto decreased, total 2
Criminal damage was slightly increased, total 22
Accidents increased, total 92
Mental evals, total 24, this was not being tracked last year
Suicidal, 1
Taser deployment; 2 darts fired and 1 laser
Notable Cases, Issues, or items discussed:
2 Subjects stabbed at Wigwam Hollow Circle
Aggravated DUI Homicide Arrest Warrant
Roll Over accident East University Drive, suspect DUI fled scene on foot, apprehended Subject arrest on traffic stop, refused to exit vehicle, wanted for charges in county
Search missing female in Colchester
Local Factory Tours
Chief Jones explained the importance of the factory tours, during these times of mass incidents occurring in our country, 308 in this year alone. Training to familiarize ourselves more and more in this area so that we are ready to respond.
He reported a very long list of activities performed by the Community Service, Diversity, Recruitment Officer. He reviewed a few;
Received mattress, table, chairs for homeless woman moved into an apartment
Participated in mock DUI accident scenario at WIU
Summer resource activity blitz, quality of life
Assisted someone with housing from substance abuse
Worked with individual in need of food sources for food voucher
He stated this position is doing a phenomenal job, he is very pleased, and they are working with local agencies in social services.
Chief Jones provided pictures of the activities that officers participated in during the quarter.
Alderman Moon suggested that a conversation be had about the increasing complaints of people using un licensable motor scooters for modes of transportation on city streets.
Chief Jones stated he would be glad to have that conversation, as he has already been in meetings with the City Attorney regarding some options relating to those concerns.
Mayor Inman stated he has also received several phone calls.
Public Works Director Alice Ohrtmann provided a report. She explained that the heavy rains in the second quarter had an impact on slowing their work and the contractors. She also pointed out that every department in public works was short staffed.
PW Director Ohrtmann stated the waste water continues to participate in the SARS-COV-2 wastewater study. The graphs seem to be tracking with what the Health Department is saying.
The water department has been working hard at maintenance on the plant and the distribution system, flushing mains and THM levels where they need to be.
The operations department has spent the bulk of their time on the square. They of course helped with Heritage Days traffic control, set-up, and assisted the cemetery department prior to Memorial Day with mowing and weeding.
Capital Improvement projects: Downtown Square, we are in the punch list phase. Dudley Street, water services are almost complete, the main is in, lead service replacements are taking a little longer, there are 2 houses that have not responded to our attempts for replacement. The repaving project will follow on the heels of that work. Laverdiere’s are beginning the ADA ramps, and then UCM will hit the city with milling and overlay a lot of streets. They are working on maps to be sent out on social media and publishing to show where those streets are.
PW Director Ohrtmann reported they are waiting on IDOT concerning ITEP projects for approval or agreements. There was no further discussion.
Mayor Inman commented on the outstanding Administrative Team within the City of Macomb.
There being no further business to come before the Council, Alderman Moon moved, seconded by Alderman Wynn to adjourn the meeting, all Aldermen voting “Aye” by voice vote, and no “Nay” votes, Mayor Inman declared the motion carried and they adjourned the meeting at 6:00 p.m.
https://cityofmacomb.com/wp-content/uploads/2022/08/07-25-2022.pdf
Alerts Sign-up