A-C Central Community Unified School District 262 Board met June 15.
Here are the minutes provided by the board:
MEMBERS PRESENT ABSENT
V. Todd Jokisch Dan Cuba
Jennifer Fanning Troy DeFord
Jennifer Knapp
Deb Petefish
Jason Smith
Others present: Superintendent - Candi Shaver; Principals – John Neubaum, Ashley Trueblood; Technology - A-CCEA - Jennifer Hornbeek, Lisa Doyle; Parents – Daniel Larakers; Students - Citizen - Other - Kevin Handy, Kim Webster, Rick Koch, Tom Devlin, Tim Devlin; Media-Michael Kloppenburg; Unit Staff - Ann Henry.
The meeting was called to order at 7:00 p.m.
Recognition of Visitors and Guests
V. Todd Jokisch led everyone in the Pledge of Allegiance and welcomed everyone to the board meeting.
Kim Webster is here to discuss the reimbursement for the Bass Fishing Boat Captains, Rick Koch, Tom Devlin, Tim Devlin, and Aaron Gilbreth (not present). She would like for them to get paid for mileage and gas for trucks and boats.
Daniel Larakers handed out several spreadsheets comparable to our school size regarding the grading scale. His concern is that students are missing out on college scholarships because of our current grading scale.
Proposed Agenda
Petefish/Knapp - Motion to approve the proposed agenda as presented. Voice vote: All members present voted aye. Motion carried.
Executive Session (Exceptions 1 & 2)
Petefish/Knapp - Motion to go into Executive Session at 7:27 p.m. in accordance with State Statute to discuss the following:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the district, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity, 5 ILCS 120/2 (c)(1).
Collective negotiating matter between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2©(2).
Roll call: All members present voted aye. Motion carried.
Return to Open Session
Petefish/Smith – Motion to come out of executive session at 9:08 p.m. and to approve and seal the minutes of this executive session, Voice vote: All members present voted aye. Motion carried.
Action from Executive Session
Fanning/Smith -- Motion to approve raises for the following:
Unit Office Hourly employees – Kara Martin and Ann Henry will receive a 65 cent raise.
District Treasurer - Travis Cox will receive a 3% raise.
Technology Director – Brendon DeJaynes will receive a 3% raise.
Buildings/Grounds Personnel – Tim Richard will receive a 1.5% raise.
Elementary Principal - Ashley Trueblood will receive a 1% raise.
MS/HS Principal – John Neubaum will receive a 0% raise.
Superintendent - Candi Shaver will receive a 1.5% raise.
Voice vote: Jason Smith, Jennifer Knapp, V. Todd Jokisch, Jennifer Fanning voted aye. Debra Petefish voted nay. Motion carried.
Consent Agenda
Approval of Minutes of Regular Meeting on May 18, 2022
Approval of Treasurer's Report
Approval of Activity Fund Report
Approval of Board Bills for an amount of $139,619.92
Approval of April Journal Entries
Approval of June Personnel Report
New Hires
Maelyn Weatherby - Summer custodian
Makarthur Weatherby - Summer custodian
Doris Peterson -- Intermittent summer custodian
Cody Pherigo - Summer custodian
Lisa Privia – Elem. Math RTI
Heidi Scaggs – HS Science
Cindy Bobbitt - HS Math Liz Sinclair - HS English
Shirley Davis – MS/HS Spanish - permanent sub
Kim Webster – Permanent sub (not specified)
Dan Williams - Part-time Interim Student Services Director
Greg Lange - State Science Advisor/Fair
Spencer Laughlin - Spring Musical Set
Kristen Irlam - Spring Musical Choreographer
Coach Hires
Rick King - MS Asst. Baseball
Kassidy Kirchner – MS Asst./5-6 Girls Basketball
Resignations
Abby Dyson - Elementary Aide
Robert Taylor - Elementary Custodian
Fanning/Knapp - Motion to approve the Minutes of Regular Meeting on May 18, 2022, Treasurer's Report, Activity Fund Reports, Board Bills for an amount of $139,619.92, April Journal Entries, June Personnel Report. Roll call: All members present voted aye. Motion carried,
Kevin Handy is here to discuss a few different things that we have going on. First, is the change order with the HVAC system in the office area. Item number two is the bus barn roof. Do we need to replace it? Shingles are missing and some are starting to wear. Currently there are no active leaks. The third item is the awning in Chandlerville. We have two bids, one from Henson Robinson and one from Designed
Roofing Systems. Designed Roofing Systems gave us the lowest bid. Fourth item is RD Lawrence and the Art room. We need to prioritize and re-bid.
Administrators Reports
Elementary Report - PTO Fun Day was a success. The kids had over 10 different stations and activities set up in the gym. Mrs. Trueblood applied and received a $200 grant through Meemic Insurance and their Foundation club. This will go towards Teacher Appreciation week in May. Mrs. Trueblood and SASED Staff have created a list of sensory room needs through Donors Choose. At this time the project still has about $280 left to be fully funded. Once it is fully funded, Donors Choose send the items directly to the school. Mrs. Trueblood shows a comparison of 2021 scores and 2022 scores for 3rd & 4th grades IAR testing.
MS/HS Report - Summer projects have started. Summer camps have also started. Mr. Neubaum has provided you with charts of the IAR Math testing scores, IAR ELA testing scores, MAP Testing scores, and Preliminary IAR scores.
Building & Grounds Report – Leaks spotted in the Art Room ceiling. Prairie State will be starting the HVAC installation. Summer work/cleaning, waxing and painting has started. 3 cleaning stations have been installed in Ashland and 2 in Chandlerville. Picked up 32 student desks from Highland Park High School. We sold Bus 1-16 & 1-17 and are leasing a bus beginning July 1, 2022. The transmission on Bus 1-12 is being replaced.
Technology Report – The new server and storage infrastructure project is continuing to progress. All the storage and server devices have been placed in the rack enclosure in the server room. The task of taking inventory of student laptops has begun.
Superintendent's Report
The insurance renewal rate through Egyptian Trust is going to be 5.5%. We are looking at the other options. The supplemental insurance quote, which is not what we pay as a district, I would like to see if we could do better for all of our staff. We currently use American Fidelity. Aflac did come back with better pricing and their coverage is more comprehensive.
Our Jr. High Student Council was awarded Honor Council for our effort in school spirit, service leadership, community service, and state wide charity.
We have had 3 FOIA requests.
We have our registration dates set and are on track and coordinating with the Cass County Health Department for school/sports physicals.
The marquee that is going in front of the school is fully paid for thanks to West Central Bank and West Central Financial Services. The next step would be to get with the Village of Ashland to get the building permits.
Due to recent school shootings we are scheduled for a safety training at WIU in September. Steve Webb will also be our speaker on August 17th for the teacher institute day.
Old Business
MS/HS Handbook – this has been discussed at a previous meeting,
Fanning/Knapp - Motion to approve the 2022-2023 MS/HS Handbook as presented. Roll call: Jason Smith, Jennifer Knapp, V. Todd Jokisch, Jennifer Fanning voted aye. Debra Petefish voted nay. Motion carried.
New Business
Certified Staff Handbook -- Changes made to the handbook were to address minor procedure changes with up to date information, and delete information on now-defunct programs. Mrs. Shaver also updated names in both policy and the handbook. All other changes were as a result of legal changes to policies you have already approved through PRESS Policy.
Fanning/Knapp - Motion to approve the 2022-2023 Certified Staff Handbook as presented. Roll call: All members present voted aye. Motion carried.
Non-Certified Staff Handbook – Changes made to the handbook were to address minor procedure changes with up to date information, and delete information on now-defunct programs. Mrs. Shaver also updated names in both policy and the handbook. All other changes were as a result of legal changes to policies you have already approved through PRESS Policy.
Fanning/Knapp - Motion to approve the 2022-2023 Non-Certified Staff as presented. Roll call: All members present voted aye. Motion carried.
HVAC Project Change Order - Kevin Handy emailed Mrs. Shaver relevant information regarding the change order, Mrs. Shaver verbally gave Kevin the okay to move forward with the change order.
Knapp/Petefish - Motion to approve the change order for the HVAC work as presented. Roll call: All members present voted aye. Motion carried.
Bus Barn Roofing - Kevin discussed this issue earlier in the meeting. No further discussion and no motion.
Repair of awning/roofing in Chandlerville - This is being tabled until the June 29th meeting.
Smith/Petefish – Motion to table the awning/roof repair to June 29th. Voice vote: All members present voted aye. Motion carried.
Art Room full phases to be completed - We will go back and get new bids, RD Lawrence is a little hesitant and seemed to be pricing very high.
Lunch Price Increase - We do this annually to stay in compliance.
Fanning/Petefish - Motion to approve lunch price increase by 10 cents making: Elem. - $2.90, MS/HS - $3.10, and Staff $3.45 as presented. Roll call: All members present voted aye. Motion carried.
Graduation Date for 2023 - This is also done annually,
Fanning/Petefish – Motion to approve the 2022-2023 Graduation date for MS - May 19th, 2023 at 7:00 p.m. and HS – May 21, 2023 at 2:00 p.m. as presented. Voice vote: All members present voted aye. Motion carried.
EAP - During the 2021-2022SY we had 1 employee utilize this program. The cost was almost $5k. The board does not want to "renew the program if only 1 person is going to utilize it. No motion was made.
Cooperative Agreement – The cooperative agreement is in regards to incorporating Greenview for Football.
Petefish/Fanning - Motion to approve the cooperative agreement to include Greenview as presented. Voice vote: All members present voted aye. Motion carried.
IASB Triple 1 Conference -- The conference is November 18, 19, & 20, in Chicago. Who will be attending? Dan Cuba will be our representative.
Fanning/Petefish - Motion to approve Dan Cuba as board representative to the Triple I Conference, November 18, 19, 20. Voice vote: All members present voted aye. Motion carried.
Backup power supply device - This will be reimbursed with E-rate money.
Fanning/Knapp - Motion to approve the backup power supply device for servers purchase as presented. Roll call: All members present voted aye. Motion carried.
Mileage Reimbursement – Mrs. Shaver is suggesting we pay mileage at the rate plus half the rate. This would apply anytime when someone is diving on behalf of the district while towing something.
Petefish/Fanning - Motion to approve the change in mileage reimbursement to 1.5 time the rate when towing and driving on behalf of the district in any capacity and when driving their personal vehicle. Roll call; All members present voted aye. Motion carried.
Adjourn
Petefish/Smith - Motion to adjourn the meeting at 10:21 pm. Voice vote: All members present yoted aye. Motion carried.
https://drive.google.com/file/d/1AZdRxXB64qSJCaFr8KxgKOwe-n-9Gea8/view
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