Brown County Community Unit School District 1 Board met Oct. 17.
Here are the minutes provided by the board:
The public hearing to review administrative costs was held at 5:45 pm in the Brown County Middle School library. The meeting was called to order by Heath Fullerton. The minutes were recorded by McKenzie Taute.
Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, absent; Koch, yea; Boylen, absent.
Attendance: Lan Eberle, Pollee Craven, Alex Ebbing, Dave Phelps, Kris Gallaher, McKenzie Taute, Jessica Robertson, Garrett Ingram.
Administrative Cost Hearing Minutes
Superintendent, Lan Eberle, presented the excess administrative costs for Fiscal Year 2023. Eberle explained that the state limits each district to a 5% increase in administrative costs each year. Eberle went on to say that school districts with administrative expenditures per pupil in the 25th percentile and below have the ability to waive the limitation by holding a public hearing and passing a resolution for the overage. Eberle explained that the administrative expenditures were projected to be 9% in Fiscal Year 2023.
Motion by Blaesing, seconded by Fullerton, to adjourn at 5:48 pm.
Motion Carried by Acclamation
Regular Board Meeting
The regular Board of Education meeting was called to order at 6:00 pm by Heath Fullerton. The minutes were recorded by McKenzie Taute.
Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, 6:13 pm.
Attendance: Lan Eberle, Pollee Craven, Alex Ebbing, Lisa Hannel, Dave Phelps, Kris Gallaher, McKenzie Taute, Jessica Robertson, Garrett Ingram, Kelly Grady, Camryn Grady, Andrew Wagner, Jessica Mathewson, Samantha Mathewson.
Public Comment: Garrett Ingram addressed the board regarding the Junior High Athletic Policy. Ingram went on to say that since the last meeting, a couple of athletes have made the decision to not participate. Ingram explained that there are currently 12 kids on the 7th grade team, seven 7th graders and five 6th graders. Ingram said practice started 30 minutes prior to the meeting.
Visitors:
Mr. Ebbing recognized Brown County Middle School Student of the Month, Samantha Mathewson. Ebbing said Samantha was nominated by Mr. Planting for her kindness, hard work and helpfulness. Ebbing went on to say that Samantha was new to the district this year and has taken off academically.
Mrs. Craven recognized Brown County High School Student of the Month, Camryn Grady. Craven said Camryn was nominated by Mrs. McCaskill, who noted that Camryn was an amazing asset on the yearbook team, was top in advertisement sales, and was always respectful and pleasant to be around.
Motion by Fullerton, seconded by Koch, to approve the Consent Agenda. Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea. Motion Carried
Correspondence: Fullerton thanked Brown County State Bank for their monthly donation in the amount of $503.95.
Discussion Items:
Activity Accounts:
Eberle discussed the district activity accounts, noting that the auditor had a list of twelve accounts that need to be reviewed for not following Illinois State Board of Education standards. Eberle suggested closing some of the accounts with little to no activity. Eberle went on to say that some of the accounts could be named differently to properly reflect the account activity.
Trap Shooting Team:
Jason Garthaus addressed the board via phone to discuss the possibility of the district developing a trap team. Garthaus discussed several factors including grade level participation, training requirements, academic eligibility, insurance, practice and event locations, safety, district costs, and funding sources.
Easement:
Jason Garthaus discussed the desire to purchase an easement on the west side of the ag plot. Garthaus explained that the purchase of a 20-foot easement would allow farm equipment to get to and from the property he owns that is currently landlocked. Gathaus also mentioned that he would pay to have the area assessed and any associated fees, along with the easement purchase.
Speech Services:
Eberle explained that the inability to fill the speech position has made the district look elsewhere for speech services. Eberle said the district has secured a contract with the Birch Agency to provide speech services for mostly middle school and high school students.
Emergency Procedures:
Eberle discussed the recent emergency drills that took place district wide. Eberle mentioned that the drills pointed out some weaknesses in the district’s communication system. Director of Technology, Kris Gallaher, discussed the outdated system that will require significant updates or possible replacement with a new system. Gallaher explained that the replacement of the communication system started in 2019 and moved to the wayside when Covid hit.
Roof Replacement:
Eberle discussed a recent meeting with Architechnics about the roof replacement project. Eberle explained that the difference in the amount the insurance company was willing to pay out and the bid was due to a disagreement in code on the insulation. Eberle said the high school insulation depth will be tough to measure due to inaccessibility. Eberle explained that the project will go out to bid in January and the district has three options:
1. Complete tear off and replacement
2. Lay new metal over existing roof
3. Hybrid option
Referee Pay:
Athletic Director, David Phelps, spoke about referee pay. Phelps said an increase in pay will be necessary in order to compete with other local schools for good referees. Phelps went on to say that several local districts are raising their referee pay by as much as $40 per person. Phelps said he would like to see the change go into effect in Fiscal Year 2024.
November 21, 2022, Next Board Meeting:
Fullerton reminded the board that the November meeting will take place on November 21, 2022, at 6:00 pm.
December Meeting Date Change:
Fullerton explained that the Fiscal Year 2022 audit presentation will likely be held in December. Fullerton went on to say that the December meeting date will need to be changed to December 12, 2022, to meet the state deadline for audit submissions.
Motion by Blaesing, seconded by Fullerton, to approve the Waiver of Limitation on Administrative Cost Resolution.
Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, yea.
Motion Carried
Fullerton explained that the Truth in Taxation Hearing would be held prior to the December 12, 2022, board meeting.
Motion by Blaesing, seconded by Fullerton, to set the December 12, 2022, Truth in Taxation Hearing.
Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, yea.
Motion Carried
Fullerton listed the first reading of the following job descriptions:
• Mechanic
• Transportation Secretary
• Bus Driver
• Custodian
Fullerton explained that a second reading and final action would take place at the November board meeting.
Motion by Blaesing, seconded by Fullerton, to approve the following Interfund Transfers from Fiscal Year 2021:
• Fund 20 Operations & Maintenance to Fund 10 Education $50,000
• Fund 10 Education to Fund 80 Tort $37,672.83
• Fund 10 Education to Fund 20 Operations & Maintenance $22,878.47
• Fund 20 Operations & Maintenance to Fund 80 Tort $7,790.56
• Fund 10 Education to Fund 51 IMRF $3457.81
Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, yea.
Motion Carried
High School Principal, Pollee Craven, explained that three students had completed applications for early graduation.
Motion by Hughes, seconded by Boylen, to approve the Early Completion of High School Credits.
Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, yea.
Motion Carried
Motion by Hughes, seconded by Fullerton, to enter closed session at 7:04 pm for the following subjects: a) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the School District; c) the purchase or lease of real property for the use of the district; d) the setting of a price for sale or lease of property owned by the district; e) the sale or purchase of investments; f) emergency security procedures.
Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, yea.
Motion Carried
Motion by Boylen, seconded by Koch, to exit closed session at 7:54 pm. Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, yea.
Motion Carried
Motion by Fullerton, seconded by Boylen, to approve the minutes of closed session. Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, yea.
Motion Carried
Motion by Boylen, seconded by Fullerton, to approve the following personnel action:
Personnel Listing – October 17, 2022
Approval:
Ryan Williams – Substitute Teacher – effective 9/21/2022
Charlotte Koch - Substitute Teacher – effective 9/29/2022
Brian Ingram – Lighting & Sound Technician – effective 10/17/2022
Jenna Harrelson – STEM Club Sponsor – effective 10/17/2022
Aaron Llewellyn – STEM Club Sponsor – effective 10/17/2022
Transfer:
Sadie Abney – Elementary School Paraprofessional to Middle School Paraprofessional – effective 10/18/2022
Resignation:
Kevin Dieterle – Middle School Baseball Coach – effective end of 2022 Season
Lori Roberts - Middle School Paraprofessional – effective 10/17/2022
Christie Sefton – Cheer Sponsor – effective 10/4/2022
Roll call: Fullerton, yea; Blaesing, yea; Blakeley, absent; Hughes, yea; Eichelberger, yea; Koch, yea; Boylen, yea.
Motion Carried
Motion by Eichelberger, seconded by Fullerton, to adjourn at 7:57 pm.
Motion Carried by Acclamation
https://www.bchornets.com/vimages/shared/vnews/stories/6170ba7159125/DRAFT%20MIN%2010-17-22.pdf
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