City of Greenville City Council met Jan. 10.
Here are the minutes provided by the council:
Following the Executive Order issued by Governor Pritzker and with the surge in COVID Omicron variant, it has been determined by Mayor Barber that this public meeting be held both in-person and by remote participation.
The Regular Council meeting was called to order on January 10, 2023 at 7:00 p.m. by Mayor George Barber.
1. ROLL CALL
Council Present: Mayor George Barber, Council Member Bill Carpenter, Council Member Ivan Estevez, Council Member Kyle Littlefield, and Council Member Lisa Stephens
Council Absent:
Staff Present: George Schofield, Stefan Neece, Jim Sutton, Michelle Liggett, Jo Hollenkamp, Jody Weiss
Public Present: Breck Nelson, Janie Nelson, Mitch Hardick (HMG)
2. PLEDGE OF ALLEGIANCE
3. PUBLIC HEARING
3.1. On or about January 19, 2023, the City of Greenville intends to apply to the Illinois Department of Commerce and Economic Opportunity for a grant from the State CDBG program. This program is funded by Title 1 of the Federal Housing and Community Development Act of 1974, as amended. These funds are to be used for a community development project that will include the following activities: watermain improvements including the replacement of approximately 6,295 lineal feet of PVC Watermain, 1,060 lineal feet of bored watermain, hydrants, meters and all related costs. The3 total amount of CDBG funds to be requested is $1,500,000. The amount of CDBG funds proposed to be used for activities that will benefit low to- moderate income persons is $856,900.
Motion by Ivan Estevez, seconded by Bill Carpenter, Motion to close the public hearing.
| RESULT: Carried
MOVER: Ivan Estevez SECONDER: Bill Carpenter AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens |
4. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
Kim Cruse, owner of Meraki and Munchezz, would like to get a pour license for her Munchezz location on Beaumont. She plans on a having a grass area for picnic tables. She is not making food, and no tables will be set up in the store. She is offering local products and it will have many beverages and snacks, including beer and wine/wine coolers. She wants the pour license to have wine and bourbon tastings once a month or to coincide with other events happening in the city. She is asking the council to approve a pour license.
5. COUNCIL OR MAYOR COMMENTS
6. CITY MANAGER COMMENTS
7. ENGINEERING REPORT
7.1. • The chemical feed modifications are complete except for a couple of punch list items. The items are delayed due to material delivery. Once materials are secured, the project will be made operational.
• Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The project is complete except for clean-up.
• SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is in progress. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the first quarter of 2023. Final layout of sidewalk and design is complete. See the attached budget.
• The water treatment plant was sent to the IEPA in December. RD funding is secured. IEPA funding is in process. The IEPA has preliminarily funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached original layout and estimate. The IEPA Permit has been issued. We will tentatively plan to advertise the project in January and open bids in March for approval at the City’s March meeting. The City also received a state legislative grant from Rodney Davis which is being worked through.
• DCEO Applications are due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The public hearing was held tonight and the application will be finalized. Th application is due January 19th.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements should be made in the first quarter of 2023.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Announcements should be made in the first quarter of 2023.
• Subdivide 102 & 104 W South Street – The alley at this location is too narrow. The City is evaluating widening the alley 10’. An Ameren pole has to be relocated to facilitate the widening. The City is working with Ameren to see if the pole can be relocated.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated.
• Downtown Grant – The City received $1.9 million for these improvements and they are completing the RFQ process for Engineering and Architecture.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate.
• Completed Projects:
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
8. CONSENT AGENDA
8.1. Minutes of:
A) Previous Regular Council Meeting - 12-13-22
8.2. Financial Statements
A) December 2022
8.3. Approval of Unpaid Bills
8.4. Administrative Reports
A) Police Department
B) Public Works Department
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector / Code Enforcement Officer
G) Record - None
8.5. Other Items:
A) Resolution in support of TIF for IML
8.6. Approval of consent items
Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)
Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve Consent Items 8.1 - 8.6
| RESULT: Carried
MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens |
9. MATTERS OF COUNCIL CONSIDERATION
9.1. Consideration Resolution for CDBG grant for water main improvements. Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve resolution for CDBG Grant.
| RESULT: Carried
MOVER: Kyle Littlefield SECONDER: Ivan Estevez AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens |
9.2. Consideration of adding a class L liquor license to bring the total to 3.
Littlefield felt the class L classification was not the proper license to be issued. Discussion ensued. Hollenkamp will research more and bring back to the Special Meeting on January 17. Item was tabled until then.
Motion by George Barber, seconded by Bill Carpenter, Item was tabled
| RESULT: Carried
MOVER: George Barber SECONDER: Bill Carpenter AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens |
9.3. Move into executive session
Motion by Ivan Estevez, seconded by Kyle Littlefield, Motion to move into executive session per 5ILCS 2(c)(1) Personnel, (6) Sale of Property, (5) Purchase of Property, (11) Litigation
| RESULT: Carried
MOVER: Ivan Estevez SECONDER: Kyle Littlefield AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens |
10. EXECUTIVE SESSION
10.3. Litigation
10.4. Personnel
11. RETURN TO OPEN SESSION
11.1. Purchase of 502-504 South 3rd Street.
Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to purchase 502-504 South 3rd Street for $ 157,000 plus closing costs and taxes from last year.
| RESULT: Carried
MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens |
12. ADJOURNMENT
Motion by Kyle Littlefield, seconded by Lisa Stephens, to adjourn the City Council Meeting at 9:03 p.m.
| RESULT: Carried
MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Bill Carpenter, Ivan Estevez, Kyle Littlefield, and Lisa Stephens |
https://greenvilleillinois.civicweb.net/document/8127/
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