City of Macomb Committee of the Whole met March 13.
Here are the minutes provided by the committee:
The Committee of the Whole, of the Macomb City Council, met in the City Council Chambers on Monday, March 13, 2023 at 5:15 p.m. located in City Hall at 232 East Jackson Street, Macomb, IL.
Mayor Pro-Tem Dennis Moon called the meeting to order and roll call was taken, Deputy Clerk Jennifer Cerven called the roll and the following were present: Aldermen Mike Wayland, Don Wynn, Tom Koch, Tammie Leigh Brown-Edwards, and Dennis Moon. Alderman John Vigezzi was absent.
In addition to the Mayor Pro-Tem, Deputy Clerk, and Aldermen, City Attorney Lisa Scalf, City Administrator Scott Coker, Business Office Director Melissa Worley, Wastewater Treatment Plant Manager Josh Peters, and Public Works Director Alice Ohrtmann were in attendance.
Public Comment. None
The first item on the agenda for discussion was on entering a design contract with Klinger & Associates for the design of proposed 2023 Roadway Improvements, in the amount of $99,500.00.
Public Works Director Ohrtmann stated she solicited Klinger & Associates for the design work. Three different types of projects were discussed in January at the Public Works Committee. Mentioned in the meetings were streets to receive mill and overlay, micro-seal, and smaller streets such as Riley and Clark to receive till and seal. Klinger & Associates proposal of $99,500.00 would include survey, prepare drawings, and bid documents. Once bids are received, we would know how much we can do. Based off of the preliminary cost estimates we should be able to do everything discussed in Public Works.
Alderman Koch moved, seconded by Alderman Katz to approve the agreement and place on the consent agenda, all Aldermen voting “Aye” by voice vote and no “Nay”, Mayor Pro-Tem Moon declared the motion carried.
The second item on the agenda for discussion was on the MFT Resolution/Estimated Maintenance Costs for MFT Funds for labor, materials, and equipment FY 2023-2024 from the Illinois Department of Transportation (IDOT).
Public Works Director Ohrtmann explained this was the annual resolution submitted to IDOT in order to use the Motor Fuel Tax Funds that we receive. She stated that this value stays the same every year. She also mentioned everything being paid for through the MFT funds include; the traffic signals, energy, maintenance, salt, beet juice additive for the salt, energy for the street lights and street signs. Also, $420,000.00 equipment and labor operation usage are also paid out of MFT funds and those numbers have not changed.
Alderman Tammie Leigh Brown-Edwards asked if future estimates would include the rising cost of energy.
PW Director Ohrtmann explained that all MFT funds are spent, and we do not receive extra funds during the year, if we increase our amount of energy we pay for it, it would have to be taken from another fund.
There was no further discussion.
The third item on the agenda for discussion was on Wastewater Treatment Plant soliciting bids for Burgess Lift Station.
WTP Manager Peters reported he had received an opinion of probable construction cost for the project, originally budgeted for $300,000.00; were now looking at upward costs of $371,000.00. He stated he was seeking permission to seek bids to help decrease costs.
Mayor Pro-Tem Moon asked if bids come in near the estimated cost; can we still do the work, or will we have to remove another item.
WTP Manager Peters explained as the budget sits right now; he would have to look at deferring another item to get this project started.
There was no further discussion.
Mayor Pro-Tem Moon stated this would be placed on agenda for final action at Monday night council.
The fourth item on the agenda for discussion was on an extension for auditing services for the City of Macomb’s annual audit from Wermer, Rogers, Doran & Ruzon, Certified Public Accountants, April 30, 2023, 2024, and 2025.
Business office Director Melissa Worley recommend a two-year extension rather than the three years as presented by the auditing firm to continue auditing services, the first year cost would be $60,000.00, and the second year cost $63,000.00.
There was no further discussion, and the item would be placed on the agenda for final action at Monday night council.
Alderman Katz moved, seconded by Alderman Wynn to adjourn into executive session to discuss information relative to: a) Appointment, employment, compensation, discipline, performance or dismissal of an employee of the public body or legal counsel for the public body, pursuant to Sec. 2(c)(1) of the Open Meetings Act., on question being put Aldermen Wayland, Wynn, Koch, Katz, Brown-Edwards, and Moon being all Aldermen voting “Aye” on roll call and no “Nay” votes, Mayor Pro-Tem Moon declared the motion carried and they adjourned into executive session at 5:25 p.m.
Alderman Wynn moved, seconded by Alderman Koch to move back into open session, all Aldermen voting “Aye” by voice vote, and no “Nay” votes, Mayor Pro-Tem Moon declared the motion carried and they adjourned back into open session at 5:41 p.m.
There was no further business.
There being no further business to come before the Council, Alderman Wayland moved, seconded by Alderman Katz to adjourn the meeting, all Aldermen voting “Aye” by voice vote, and no “Nay” votes, Mayor Pro-Tem Moon declared the motion carried and they adjourned the meeting at 5:41 p.m.
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