City of Greenville City Council met June 13.
Here is the agenda provided by the council:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PUBLIC HEARING
3.1. FY 24 Appropriation Hearing
Motion to close the public hearing for the FY 24 Appropriation.
4. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4.1. General Public
4.2. Union representatives concerning Water Treatment Plant Bid.
4.3. Andrew Grunloh concerning Water Treatment Plant Bid.
5. COUNCIL OR MAYOR COMMENTS
6. CITY MANAGER COMMENTS
6.1. The City has purchased the following budgeted items:
∙ Kawasaski Mule - $8,963.00
The City has extended the following agreements:
∙ ESRI Software for three years - $33,900.00
6.2. We have executed the following agreements:
∙ Pure Line Service Agreement - Water Plant - $19,355
∙ Vandevanter Preventative Maintenance - Sewer Plant - $15,950 (2023), $15,950 (2024) $16,750 (2025)
∙ Vandevanter - 6th Street Water Pump - $34,635
All budgeted items
7. ENGINEERING REPORT
7.1. Milano & Grunloh
∙ Idler Lane Water Main Replacement Project—Bids were opened on January 20, 2022. The Contractor completed seeding and mulching. Any punch list items that come up will be addressed by the Contractor. The City has held back $5000 until completion of punch list items.
∙ SRTS – M&G helped the city submit an application, which was due September 30th. Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is in progress. A coordination meeting was held with IDOT. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The project will tentatively be bid out in the third quarter of 2023. The bid letting is scheduled for August 4, 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget. The next round of Safe Route to School (SRTS) Grants are due October 2, 2023 if the City would like to apply for Phase 2.
∙ The water treatment plant was sent to the IEPA in December. RD funding is secured. The IEPA has funded the project at $1,250,000 in grant funds and $17,123,050 in loan funds (see the attached Reservation of Loan Funds letter form the IEPA). The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached layout and estimate. The IEPA Permit has been issued. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The bids were approximately 20% over budget. With favorable interest rates, it is recommended to award the bid to the low bidder – Grunloh Building for Contract 1 - $3,341,092 and Contract 3 -$16,408,442 with a deduct of $20,000 and a deduct for Alternate #4 for $220,543 with a resulting award of $19,508,991 and seek additional funding from the IEPA. Interest rates are approximately 1% and can be locked in for 30 years. It is recommended to request $20 million from the IEPA and proceed with the project.
∙ DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th.
∙ ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected.
∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. Announcements were made last week, and Greenville was not successful. Tentatively, applications will be accepted from July – September if the City would like to reapply.
∙ There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET is completing a geotechnical analysis in May to evaluate filling the area. The field work has been completed and the report should be received in July.
∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City is still waiting on a grant agreement.
∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.
∙ Buzzard Bay Sidewalk – Sidewalk to the boat ramp was bid out on April 4th. Attached is the bid tabulation. We reviewed previous work completed by the contractor and recommend to award to Mettler Development for $67,296.00. All paperwork is complete. A pre-construction meeting was held on May 4th and the contractor plans to start work on May 15th. All work is complete except for the handrailing.
∙ Elm Street Overlay– This is to overlay Elm Street South of Route 40 and the parking lot at Summer Street and 2nd Street. When plans are approved, the project can be bid out.
∙ Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. A bid opening is scheduled for June 30th at 1:30.
∙ Source Water Protection Plan – Milano & Grunloh is working on the IEPA requirements for this project.
∙ Completed Projects:
∙ Survey on Spring Street
∙ Easements for Lights on College Avenue
∙ Survey on Pecan Street
∙ Patio at 102 N Second Street
∙ School Streets
∙ Chemical Feed Modifications
7.2. HMG Report
Beaumont Avenue Resurfacing
• The final project report has been completed. This report will be reviewed by the City and signed by the mayor. HMG will then submit the documents to IDOT for approval.
• Once the project report has been approved, the project will progress into IDOT Phase II, which encompasses the development of construction plans.
• There has been no movement from IDOT regarding reallocation of federal funding for this project from FY 2025 to FY 2024.
Dewey Street
• Expected construction in FY 2025.
8. CONSENT AGENDA
8.1. Minutes of:
A) Regular Council Meeting - 05-9-2023
B) Special Council Meeting - 05-09-2023
C) Special Council Meeting - 05-15-2023
8.2. Financial Statements
A) May 2023
May Financial Report for Council
8.3. Approval of Unpaid Bills
A) June Bills
Accounts Payable Report for Council
8.4. Administrative Reports
A) Police Department
May 2023 Police Report
B) Public Works Department
May 2023 Street Department Report
C) Sewer Department
May 2023 Wastewater Report
D) Water Department
May 2023 Water Reports
E) Building Permits
May 2023 Building Permit Report
F) Building Inspector / Code Enforcement Officer
May 2023 Code Enforcement Report
G) Fleet Management Report for May 2023
May 2023 Fleet Cost Report by VRR
H) Record - None
8.5. Other Items:
A) Ratification of service contract with the Water Plant. This is a budgeted item that we renew each year.
B) Ratification of Vandevanter Preventive Maintenance Contract - Sewer Plant. Budgeted. 3 Year Agreement.
C) Ratification of Agreement with Vandevanter for 6th Street Water Pump. Budgeted.
8.6. Approval of consent items
Motion to approve Consent Items 8.1 - 8.6.
9. MATTERS OF COUNCIL CONSIDERATION
9.1. Consideration of Appropriation Ordinance for FY '24.
Motion to approve the FY 24 Appropriation Ordinance for $54,012,274.00
9.2. Consideration to increase police credit card to $10,000.
Motion to increase police credit card to $10,000.
9.3. Consideration of Resolution for Safe Route to Schools
Motion to approve IDOT Resolution for Safe Route to Schools.
9.4. Consideration of awarding low bidder for Water Treatment Facility Upgrade to Gunloh Buillding and All Service Contracting.
Motion to approve the low bidders Grunloh Builders and All Service Contracting for the upgrades to the water treatment plant.
9.5. Consideration of modifying the liquor code to add a Class N license (package/pour hard spirits).
Motion to be determined.
9.6. Consideration Ordinance for a Variance to sections 153.0996 and 153.1076 of the Unified Development Code, for the construction of an additional driveway entrance in the front yard on Parcel # 05-10-12-135- 001, commonly known as 1515 Ballyvaughn Ct.
Motion to approve a Variance to sections 153.0996 and 153.1076 of the Unified Development Code, for the construction of an additional driveway entrance in the front yard on Parcel # 05-10-12- 135-001, commonly known as 1515 Ballyvaughn Ct.
9.7. Discussion of "Public Comment" during council meetings.
To be determined after discussion.
9.8. Discussion of Swimming Pool sewer charge waiver.
Motion to be determined after discussion.
10. ADJOURNMENT
Alerts Sign-up