City of Greenville City Council met Sept. 12.
Here are the minutes provided by the council:
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE
4. COUNCIL OR MAYOR COMMENTS
4.1. Proclamation
2023 Greg Groves Proclamation
4.2. Proclamation for Constitution Week September 17 - September 23
DAR 2022 Constitution Week 091722 (002)
5. ENGINEERING REPORT
5.1. HMG Report:
Beaumont Avenue Resurfacing
• The final project report was approved by IDOT on August 4th. This project has officially progressed to Phase II, which includes development of construction plans.
• Preliminary plans are currently being prepared and are on track to be submitted to IDOT this month for review. Dewey Street
• Expected construction in FY 2025.
5.2. Milano & Grunloh Report:
• Idler Lane Water Main Replacement Project. Any punch list items that come up will be addressed by the Contractor.
• SRTS Attached is a map of the application area. The City received $250,000. Design and Construction Engineering contracts have been approved by the City. The ESR (Environmental Survey Request) is complete. They recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. Final layout of sidewalk and design is complete and plans have been sent to IDOT for review. See the attached budget bid. The next round of Safe Route to School (SRTS) Grants are due October 2, 2023. See Exhibit 1. The City plans to apply for Phase 2. The public hearing was held on August 9th at 7:00 p.m. IDOT has awarded the project.
• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. We have received the grant agreement, executed it and sent back to DCEO. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The bids were approximately 20% over budget. Interest rates are approximately 1% and can be locked in for 30 years. The City requested a loan of 22 million from the IEPA which was approved. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. All the paperwork with the IEPA is complete. We are working to complete the contract documents to prepare for the pre-construction conference. The contract documents are complete. The pre-construction conference meeting was held on September 5th with construction planned to begin at the end of September.
When the award was completed, the ground storage tank was not awarded since funding with the Rodney Davis Grant was not finalized. This has been worked through and the ground storage tank is being added to Grunloh Building’s contract through a change order. Change Order #1 for an increase of $615,092.00 is attached for approval. This was done for funding purposes and not by any actions of Grunloh Building.
• DCEO Applications were due January 19th. DCEO has raised the grant ceiling to $1.5 million dollars for this year only. Attached is a project exhibit and budget. The application was submitted January 19th. The project was funded at $1.5 million. Engineering and administration contracts are presented for approval.
• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected.
• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville is theoretically eligible for a 100% $600,000 grant. See the attachments. Applications will be accepted through August 31st. The City plans to reapply. The public hearing was held on August 9th and the application has been submitted.
• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The field work has been completed and the report has been received. Preliminary plans are complete. The plan is to have a bid opening on October 5th at 10:00 a.m.
• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City is still waiting on a grant agreement. The topographic survey has been completed.
• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. The plan is to submit a funding application to the IEPA for a $3 million project. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA.
• Elm Street Overlay– This is to overlay Elm Street South of Route 40 and the parking lot at Summer Street and 2nd Street. Survey work is complete and plans are started.
• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The project was awarded to Groundworks Contracting, Inc. at $85,595.00. The shop drawings are approved and contract documents are prepared. The contractor plans to begin this week.
• Source Water Protection Plan –This has been submitted and received by the IEPA.
• Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.
• Development on State Route 127 – There is a potential development along the state highway. A plat is being prepared to facilitate development.
• Completed Projects:
• Buzzard Bay Sidewalk
• Survey on Spring Street
• Easements for Lights on College Avenue
• Survey on Pecan Street
• Patio at 102 N Second Street
• School Streets
• Chemical Feed Modifications
6. CONSENT AGENDA
6.1. Minutes of:
A) Regular Council Meeting 08/08/2023
6.2. Financial Statements for August, 2022
A) August Financial Report for Council
6.3. Approval of Unpaid Bills
A) August bills
6.4. Administrative Reports
A) Police Department
B) Public Works Department
August Public Works Street Dept Report
C) Sewer Department
D) Water Department
E) Building Permits
F) Building Inspector/Code Enforcement
G) Record - None
6.5. Other Items:
A) Appoint Gary Zurliene to Lake Committee
B) Appointment of Richard Franks and Amanda O'Regan to fill the vacant positions of Dale Martin and Curtis Flake to the Library Board of Directors; both terms to expire on April 30, 2025.
C) Airstravagaza Funding Request
D) Consideration of granting Bond County Humane Society $750 for Paws in the Park
E) Consideration to grant Hill's Fort Society $1,000 for the Hill's Fort Rendezvous being held September 15-17.
F) HPOCA Winter National Get-Together Funding Request
6.6. Approval of consent items
Motion to approve Consent Items 6.1 - 6.6.
7. MATTERS OF COUNCIL CONSIDERATION
7.1. Consideration of Change Order #1 for the Water Treatment Plant.
When the award was completed, the ground storage tank was not awarded since funding with the Rodney Davis Grant was not finalized. This has been worked through and the ground storage tank is being added to Grunloh Building’s contract through a change order. Change Order #1 for an increase of $615,092.00 is attached for approval. This was done for funding purposes and not by any actions of Grunloh Building.
Motion to accept change order #1 for $615,092 for the ground storage tank for the new water treatment plant.
7.2. Consideration to purchase a 9 month CD from The FNB Community Bank for $1,000,000 out of the general fund, Note: Current fund balance in the general account is $ 4 million so by purchasing the one CD we will still have approximately $3 million for cash flow. Note: This has also been approved by the auditors.
Motion to purchase a 9 month CD from The FNB Community Bank in the amount of $1,000,000.
7.3. Consideration of Ordinance establishing Solar guidelines and fees.
Motion to approve the ordinance establishing solar guidelines and fees.
7.4. Consideration of Ordinance to amend the Use Matrix, Table 153.0202(A) of the Unified Development Code, to make bars, taverns, and nightclubs a Permitted Use in the (D) Downtown zoning district. Ordinance
Motion to approve ordinance to amend the Use Matrix, Table 153.0202(A) of the Unified Development Code, to make bars, taverns, and nightclubs a Permitted Use in the (D) Downtown zoning district.
7.5. Consideration of Ordinance concerning the keeping chickens within the city limits.
Motion to approve Ordinance concerning the keeping chickens within the city limits.
7.6. Consideration of an ordinance establishing the Greenville Business District; approving a Business District Plan' authorizing the imposition and collection of a sales tax within such Business District; and approving certain actions in connection with the establishment of such Business District.
Motion to approve an ordinance establishing the Greenville Business District; approving a Business District Plan' authorizing the imposition and collection of a sales tax within such Business District; and approving certain actions in connection with the
establishment of such Business District.
7.7. Go into executive session for personnel. Note: There will be no business after executive session and meeting will be adjourned from executive session.
Motion to go into executive session per 5ILCS (C)(1) Personnel and 5ILCS(c)(5) Purchase of real estate
8. EXECUTIVE SESSION
8.1. Personnel 5ILCS 2(c)(1)
8.2. Purchase of real estate
8.3. Adjournment
Motion to adjourn.
https://greenvilleillinois.civicweb.net/document/17701/?printPdf=true
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