West Central Reporter

City of Greenville City Council met Feb. 13.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

6. ENGINEERING REPORT

6.1. HMG Report:

Beaumont Avenue Resurfacing

• Final plans were signed by the mayor and submitted to IDOT on January 9th.

• The project is slated for bid as a part of the April 26th IDOT letting.

• The current construction estimate is $565,000. This project will receive $400,000 in federal STU funds. The City will be responsible for the remaining $165,000, plus any potential overages, as part of the joint funding agreement prepared by IDOT.

Dewey Street

• Expected construction in FY 2025.

6.2. Milano & Grunloh Report:

• SRTS (Phase 1) IDOT recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor is complete with the project except seeding and mulching. Pay Estimate #5 for $10,961.74 is presented for approval.

• SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. Theapplication was submitted on September 28, 2023. See attached exhibit. Announcements are expected in the first quarter of 2024.

• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Pay Estimate #5 for $1,875,750.18 and Change Order #3 for an increase of $26,239.20 are presented for approval. The contractor has completed site work, vessel foundations and clearwell. They are now working on underground piping and other concrete work. See the attached construction minutes for more information.

• DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed and design has started.

• ITEP – The application has been submitted. See the attached exhibit and estimate for the proposed project. Announcements were made and the City was not selected. A new project area is being evaluated. See new exhibit.

• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. Applications were accepted through August 31st. The City reapplied. It will be several months before the grant agreement is executed.

• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 was awarded). See the attached bid tabulation. The project Notice of Award was sent to Slatton – We are waiting on bonding, etc.

• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed.

• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. Phase 2 is being planned to improve the intake and other items.

• Anthony Supply Storm Sewer – This is an existing storm sewer under Anthony Supply that is failing. The project was awarded to Groundworks Contracting, Inc. at $85,595.00. The contractor completed all the work except grouting the existing pipe. Pay Estimate #3 for $17,289.85 and Change Order #1 for a decrease of $2,948.00 are presented for approval.

• Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.

• Traffic Study – This is to facilitate business growth along Route 127. This will be submitted to IDOT in December. This is being stopped.

• Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated.

• Completed Projects:

• Elm Street Overlay

• Source Water Protection Plan

• Idler Lane Water Main Replacement

• Buzzard Bay Sidewalk

• Survey on Spring Street

• Easements for Lights on College Avenue

• Survey on Pecan Street

• Patio at 102 N Second Street

• School Streets

• Chemical Feed Modifications

7. PRESENTATION

7.1. Lobbiest presentation - Dan Shomon

Dan S. greenvilleupdate21324

8. CONSENT AGENDA

8.1. Approval of previous meeting minutes:

A) January 9, 2024 Regular Council Meeting.

B) January 16, 2024 Special Council Meeting.

8.2. Financial Statements

A) January 2024 Financials

January Financial Report for Council

8.3. Approval of Unpaid Bills

A) January 2024 invoices

Accounts Payable Report for Council

B) Additional payables

Additional Payables for Council Meeting

8.4. Administrative Reports

A) Police Department

January Police Report

B) Public Works Department

January Street Department Report

C) Sewer Department

January Wastewater Report

D) Water Department

January 2024 Water

E) Building Permits

January 2024 Building Permits

F) Building Inspector / Code Enforcement Officer

January 2024 Zoning report

8.5. Other Items:

A) Consideration of appointment of Dr. Robert Munshaw to the Library Board.

B) Consideration of Anthony Supply Storm Sewer Change Order #3 in the amount of <$2,948.00>. Credit for material deductions.

C) Consideration of Payment #3 to Groundworks in the amount of $17,289.85 for the Anthony Supply Storm Sewer Project.

D) Consideration of Safe Route to Schools pay estimate #5 payable to DMS Contracting in the amount of $10,961.74.

E) Consideration of pay estimate #5 for the Water Treatment Plant payable to Grunloh Builders in the amount of $1,875,750.18.

F) Consideration of Change Order #3 for the Water Treatment Plant in the amount of $26,239.20 for changes in materials.

G) Ratification of purchase of mower for sewer department. This item is part of the budget.

8.6. Approval of consent items

Motion to approve Consent Items 8.1 - 8.6.

9. MATTERS OF COUNCIL CONSIDERATION

9.1. Review of FY'23 Audit

Motion to approve the FY '23 Audit as presented.

9.2. Discussion of Self-storage projects.

Motion to be determined after discussion.

9.3. Consideration of 4th Fest Tourism Grant request.

Motion to approve $15,000 for the 4th Fest fireworks and music.

9.4. Consideration of new home construction incentive program - Rooftop Development Program.

Motion to approve the new home construction incentive program - Rooftop Development Program.

9.5. Consideration of Business District allocations.

Motion to approve the allocation of business district funds as presented.

9.6. Consideration of Ordinance 3322 giving Bond County exclusive jurisdiction over permitting of golf cars and off highway vehicles.

Motion to approve Ordinance 3322 giving Bond County exclusive jurisdiction over permitting of golf cars and off highway vehicles.

9.7. Consideration of 2024-2025 Motor Fuel Tax Resolution.

Motion to adopt the resolution allocating $347,495.50 of Motor Fuel Tax Funds for maintenance of roads for the period May 1, 2024 to April 30, 2025.

9.8. Consideration of Business District Agreement with Greenville Truck and Diesel Repair.

Motion to approve the $150,000 Business District incentive

9.9. Consideration of final plaza design.

13-23-041 Greenville Plaza Updated Layout 02.07.2024

Motion to approve the final plaza project design as submitted. 9.10. Consideration of Ordinance vacating Second Street.

Motion to be determined after executive session.

9.11. Per 5ILCS 2(c)(5) and 5ILCS 2(c)(6). Move into Executive Session for Personnel, Purchase of Real Estate, and Sale of Real Estate.

Motion into Executive Session for Personnel, Purchase of Real Estate, and Sale of Real Estate per 5ILCS 2(c), (1) 5ILCS 2(c)(5), and 5ILCS 2(c)(6)

10. EXECUTIVE SESSION

10.1. Personnel

10.2. Sale of Real Estate

10.3. Purchase of Real Estate

10.4. Move back into open session.

Motion to move back into open session.

11. BACK INTO OPEN SESSION

11.1. Decision on vacating Second Street.

Motion to be determined.

12. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/73409/?printPdf=true