West Central Reporter

City of Greenville City Council met Tuesday, March 12.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

5.1. Our police chief Stefan Neece has tendered his retirement letter. Stefan has been an amazing chief, leader, and community advocate. We are very sorry to see Stefan go but wish him the absolute best in his future endeavors. We had several great internal candidates for the chief position and are happy to announce effective June 12, 2024, our new chief will be Bryan Waugh. Bryan has been employed by the City since March of 2017 and has demonstrated his leadership skills every day. Please join me in our appreciation of Stefan and congratulations to Bryan.

5.2. The City is seeking a person to serve on the Planning Committee and also on the Tourism Committee. If you have an interest in serving on either committee please contact Jody Weiss at 618-664-1644 or jweiss@greenvilleillinois.com.

6. ENGINEERING REPORT

6.1. HMG Report:

Beaumont Avenue Resurfacing

• The joint funding agreement for this project is included in this month’s meeting agenda.

• The project is slated for bid as a part of the April 26th IDOT construction letting.

• If construction contract is awarded after bidding, this project could be constructed early this summer.

Dewey Street

• Expected construction in FY 2025.

6.2. Milano & Grunloh Report:

∙ SRTS (Phase 1) IDOT recommended including Phase 2 in the ESR to help the project score higher when applying for funding.

The bid letting was held on August 4, 2023. See the attached bid.

The contractor is complete with the project except seeding and mulching. Outside the IDOT contract, Slatton is replacing existing curb and gutter that did not drain prior to the sidewalk project.

∙ SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. Theapplication was submitted on September 28, 2023. See attached exhibit. Announcements are expected in the first quarter of 2024.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Pay Estimate #6 for $1,493,544.79 is presented for approval. The contractor has completed site work, vessel foundations, head tank, claricone and clearwell. They are now working on underground piping, building foundation, ground storage tank and other building foundations. See the attached construction minutes for more information.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed and design has started.

∙ ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. It will be several months before the grant agreement is executed.

∙ There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 was awarded). See the attached bid tabulation. The project Notice of Award was sent to Slatton – We are waiting on bonding, etc. A pre-construction meeting was held on March 4, 2024 and construction has started.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed. Plans are in process by Studio ARQ.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Anthony Supply Storm Sewer – This is complete.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.

∙ Traffic Study – This is to facilitate business growth along Route 127. This will be submitted to IDOT in December. This is being stopped.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box.

∙ Completed Projects:

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

7. CONSENT AGENDA

7.1. Minutes of previous meeting

A) February 9, 20214 meeting.

7.2. Financial Statements

A) February Financial Report

7.3. Approval of Unpaid Bills

A) Payables for March meeting.

Accounts Payable Report for Council

B) Additional Payables

Additional Payable for Council

7.4. Administrative Reports

A) Police Department

March 2024 Police report

B) Public Works Department

March 2024 Streets Report

C) Sewer Department

March 2024 Wastewater Report

D) Water Department

March 2024 water report

E) Building Permits

March 2024 Building Permits

F) Building Inspector / Code Enforcement Officer

7.5. Other Items:

A) Renewal of the following members to the Library Board of Trustees:

B) Approval of Safe Route to Schools pay estimate #6 in the amount of $13,335.70 payable to DMS Contracting.

C) Consideration of Resolution 24-01 for Beaumont Resurfacing. Total cost of the project is projected to be $565,000 and the grant is for $400,000 therefore, the City is obligated for the difference of $165,000. Note: this project has not been bid out so the difference could be higher.

D) Adoption of Resolution for Bond County Hazard Mitigation Plan. Hazard Mitigation Resolution

E) Approval of final and only payment for the Springhill Lift Station for $254,950 payable to Vandevanter Engineering. This invoice is $7500 lower than the bid because they reimbursed us for the pump that we had to use until the materials were recevied.

F) Renewal of interconnection agreement with Bond Madison for an additional 10 years; will automatically renew for another 10 years unless written notice is given 4 months prior to termination.

G) Approval of pay estimate #6 for the water treatment plant project in the amount of $,544.79 payable to

Greenville WTP PE 6

7.6. Approval of consent items

Motion to approve Consent Items

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of bid for mowing of Montrose and Lansing Cemeteries.

Motion to award the mowing contract for Montrose and Lansing Cemeteries to Diamond Cut Lawn Care for a total of $1800.00 per month.

8.2. Consideration for Code Enforcement Mowing. Received two bids Aces Elite Lawn Care is a total of $300 and Yard Barber is a total of $345. Code Enforcement Mowing Bids

Motion to award code enforcement mowing to Aces Elite Lawn Care.

8.3. Consideration of Ordinance for Closing 2nd Street.

Ordinance for 2nd Street Closing

Motion to approve Ordinance to Close 2nd Street.

8.4. Consideration of City support for a new library.

Motion to allow the library board to pursue funding, land, and design of a new library.

9. MOVE INTO EXECUTIVE SESSION

9.1. Move into executive session for Sale of Real Estate 5ILCS 2(c)(6), purchase of real estate 5ILCS 2(c)(5), and litigation 5ILCS 2(c)(11).

Motion to move into executive session for Sale of Real Estate 5ILCS 2(c)(6), purchase of real estate 5ILCS 2(c)(5), and litigation 5ILCS 2(c)(11).

10. EXECUTIVE SESSION

10.1. Sale of Real Estate

10.2. Purchase of Real Estate

10.3. Litigation

11. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/73899/?printPdf=true