West Central Reporter

City of Greenville City Council met March 12.

Here are the minutes provided by the council:

The Regular Council meeting was called to order on Tuesday, March 12, 2024 at 7:00 PM by Mayor George Barber.

1. ROLL CALL

Council Present: Mayor George Barber, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent: Council Member Ivan Estevez

Staff Present: City Manager Jo Hollenkamp, City Clerk Jody Weiss, Economic Development Director Bill Walker, Code Enforcement Officer Jeff Ketten, Sargent Bryan Waugh, City Attorney Patrick Schaufelberger

Public Present: Tonya & Cary Holman, Linda Collman, Regina Robart, Jo Keillor, Emily Brooks, Rebecca Sponslor, Marie Siefken, Cynthia Wiegand, JoEllen Vohlken, Chance Vohlken, Barbara Vaughan

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE 

None

4. COUNCIL OR MAYOR COMMENTS

None

5. CITY MANAGER COMMENTS

5.1. Our police chief Stefan Neece has tendered his retirement letter. Stefan has been an amazing chief, leader, and community advocate. We are very sorry to see Stefan go but wish him the absolute best in his future endeavors. We had several great internal candidates for the chief position and are happy to announce effective June 12, 2024, our new chief will be Bryan Waugh. Bryan has been employed by the City since March of 2017 and has demonstrated his leadership skills every day. Please join me in our appreciation of Stefan and congratulations to Bryan.

5.2. The City is seeking a person to serve on the Planning Committee and also on the Tourism Committee. If you have an interest in serving on either committee please contact Jody Weiss at 618-664-1644 or jweiss@greenvilleillinois.com.

The Hazard Mitigation Plan that is on the agenda will make the City of Greenville eligible for grant funding. Thank you to Brad Iberg for helping put this together.

6. ENGINEERING REPORT

6.1. HMG Report:

Beaumont Avenue Resurfacing

• The joint funding agreement for this project is included in this month’s meeting agenda.

• The project is slated for bid as a part of the April 26th IDOT construction letting. • If construction contract is awarded after bidding, this project could be constructed early this summer.

Dewey Street

• Expected construction in FY 2025.

6.2. Milano & Grunloh Report:

∙ SRTS (Phase 1) IDOT recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor is complete with the project except seeding and mulching. Outside the IDOT contract, Slatton is replacing existing curb and gutter that did not drain prior to the sidewalk project.

∙ SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. Theapplication was submitted on September 28, 2023. See attached exhibit. Announcements are expected in the first quarter of 2024.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Pay Estimate #6 for $1,493,544.79 is presented for approval. The contractor has completed site work, vessel foundations, head tank, claricone and clearwell. They are now working on underground piping, building foundation, ground storage tank and other building foundations. See the attached construction minutes for more information.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed and design has started.

∙ ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. It will be several months before the grant agreement is executed.

∙ There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 was awarded). See the attached bid tabulation. The project Notice of Award was sent to Slatton – We are waiting on bonding, etc. A pre-construction meeting was held on March 4, 2024 and construction has started.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed. Plans are in process by Studio ARQ.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Anthony Supply Storm Sewer – This is complete.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.

∙ Traffic Study – This is to facilitate business growth along Route 127. This will be submitted to IDOT in December. This is being stopped.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box.

∙ Completed Projects:

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

7. CONSENT AGENDA

7.1. Minutes of previous meeting

A) February 9, 20214 meeting.

7.2. Financial Statements

A) February Financial Report

7.3. Approval of Unpaid Bills

A) Payables for March meeting.

B) Additional Payables

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

7.5. Other Items:

A) Renewal of the following members to the Library Board of Trustees:

Kayla Curry

Kyle Littlefield

Jane Wilhite

B) Approval of Safe Route to Schools pay estimate #6 in the amount of $13,335.70 payable to DMS Contracting.

C) Consideration of Resolution 24-01 for Beaumont Resurfacing. Total cost of the project is projected to be $565,000 and the grant is for $400,000 therefore, the City is obligated for the difference of $165,000. Note: this project has not been bid out so the difference could be higher.

D) Adoption of Resolution for Bond County Hazard Mitigation Plan.

E) Approval of final and only payment for the Springhill Lift Station for $254,950 payable to Vandevanter Engineering. This invoice is $7500 lower than the bid because they reimbursed us for the pump that we had to use until the materials were recevied.

F) Renewal of interconnection agreement with Bond Madison for an additional 10 years; will automatically renew for another 10 years unless written notice is given 4 months prior to termination.l

G) Approval of pay estimate #6 for the water treatment plant project in the amount of $1,493,544.79 payable to

7.6. Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Kyle Littlefield, seconded by Blake Knox, Motion to approve Consent Items 7.1 - 7.6

RESULT: Carried 

MOVER: Kyle Littlefield 

SECONDER: Blake Knox 

AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox 

ABSENT: Ivan Estevez

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of bid for mowing of Montrose and Lansing Cemeteries. Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to award the mowing contract for Montrose and Lansing Cemeteries to Diamond Cut Lawn Care for a total of $1800.00 per month.

RESULT: Carried 

MOVER: Kyle Littlefield 

SECONDER: Lisa Stephens 

AYES: George Barber, Kyle Littlefield, and Lisa Stephens 

ABSTAINED: Blake Knox 

ABSENT: Ivan Estevez

8.2. Consideration for Code Enforcement Mowing. Received two bids Aces Elite Lawn Care is a total of $300 and Yard Barber is a total of $345.

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to award code enforcement mowing to Yard Barber due to the difference being $45 and the

Yard Barber is a Greenville business.

RESULT: Carried 

MOVER: Lisa Stephens 

SECONDER: Kyle Littlefield 

AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox 

ABSENT: Ivan Estevez

8.3. Consideration of Ordinance for Closing 2nd Street.

The vacation of 2nd Street on last month's agenda brought an issue to light. City Attorney Schaufelberger said this is the best way of closing the street for the plaza, rather than vacating the street all together. If for some reason the bids for the plaza come in 3-4 million dollars and the project has to be abandoned, we could open the street back up by passing another ordinance.

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to approve Ordinance to Close 2nd Street.

RESULT: Carried 

MOVER: Blake Knox 

SECONDER: Kyle Littlefield 

AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox 

ABSENT: Ivan Estevez

8.4. Consideration of City support for a new library.

This item was moved up on the agenda to accommodate those in attendance regarding this issue.

Chance Vohlken gave a copy to the council the presentation he gave back in October for reference and thanked the council for bringing this back to the agenda. The current library does not have sufficient space and are looking to build a new library. They would like the City's cooperation for finding the land and a financing plan. Littlefield added they are merely asking for a partnership with the City. Their "ask" is assisting to identify a location, helping with locating grants, legal support and finding a way for the current building to be repurposed.

Tonya Holman read a letter from Velma Cochrane, President of the Friends of the Greenville Public Library. The letter is attached. Her main points are the safety and accessibility for all residents.

Emily Brooks also read a support letter from board members reiterating Mrs. Cochrane's comments. This letter is also attached.

They would like to form a special Planning Committee that would include the librarian, Board of the Friends of the Greenville Public Library and members of the City Council. There is a meeting scheduled for April 6 at 6:30 PM and they would like to invite anyone from the City Council to attend.

Library Director Jo Keillor wanted to clear up questions she has heard from the public. One question is why does the public library not get rid of books like Greenville University. The answer is the clientele that the public library serves does not have access to computers like college students do. She went on to say the steps to the library are an issue. If someone were to collapse a gurney from emergency services will not fit in the elevator and would be a safety issue in itself to carry the gurney down the steps. Another issue is a wheelchair cannot get down the aisles. She added a new library would have study rooms, a private space for foster children to visit with their parents, and no steps.

Stephens recognizes the needs and asked why not install a ramp much like the Post Office. Keillor explained that since the library is registered on the National Historic Registry it would not pass approval from the state. She added this still would not help with the difficulty to get around in the library itself.

Stephens added she has been asked if a new library would raise property taxes. Littlefield replied that the library has maxed out on property taxes for many years, so no, taxes would not be increased for this. He added the Friends of the Greenville Public Library was formed to raise finances to build a new library. There is no interest in creating a Library District.

Keillor stated they would like to have the building green and smart for utilities. They are currently paying $1,000 a month for utilities.

Stephens asked if they were going to purchase land, and C Vohlken said they cannot go out and buy land. This is where the City would cooperate and purchase the land and the FOGPL will reimburse them.

Stephens then questioned what would be done with the current building. Vohlken said demolition is not on anyone's radar. He added they are trying to be good stewards of the building.

Knox asked that they forward any meeting agendas so Council can attend if available.

Motion by Blake Knox, seconded by Lisa Stephens, Motion to allow the library board to pursue funding, land, and design of a new library.

RESULT: Carried 

MOVER: Blake Knox 

SECONDER: Lisa Stephens 

AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox 

ABSENT: Ivan Estevez

Friends of the Greenville Public Library Letter re New Library

Velma Cochrane Letter re New Library

9. MOVE INTO EXECUTIVE SESSION

9.1. Move into executive session for Sale of Real Estate 5ILCS 2(c)(6), purchase of real estate 5ILCS 2(c)(5), and litigation 5ILCS 2(c)(11).

Motion by Lisa Stephens, seconded by Blake Knox, Motion to move into executive session for Sale of Real Estate 5ILCS 2(c)(6), purchase of real estate 5ILCS 2(c)(5), and litigation 5ILCS 2(c)(11) at 7:49 PM.

RESULT: Carried 

MOVER: Lisa Stephens 

SECONDER: Blake Knox 

AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox 

ABSENT: Ivan Estevez

10. EXECUTIVE SESSION

10.1. Sale of Real Estate

10.2. Purchase of Real Estate

11. ADJOURNMENT

Motion by Kyle Littlefield, seconded by Lisa Stephens, to adjourn the

Regular Council Meeting at 9:25 p.m.

RESULT: Carried 

MOVER: Kyle Littlefield 

SECONDER: Lisa Stephens 

AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox 

ABSENT: Ivan Estevez

https://greenvilleillinois.civicweb.net/document/74031/