West Central Reporter

McDonough County Board met March 20.

Here are the minutes provided by the board:

The monthly meeting of the McDonough County Board was held at the McDonough County Courthouse, in Courtroom 201 at 7:00 p.m. Roll call resulted in 19 present, and 2 absent. Members Dave Nissen and Craig Foster were absent. Sheriff Nick Petitgout made the opening declaration. Chair Schwerer led the Pledge of Allegiance.

EXHIBIT 1

Board Member Durkin moved with a second by Board Member Blakeley to approve the minutes of February 21, 2024. Motion carried with a voice vote.

EXHIBIT 2

The report from Public Defender, Stephanie Hilton for the month of February, 2024 was received and filed.

EXHIBIT 3

The report of Sales Tax collected in December, 2023 was received and filed. County Sales Tax, Public Safety Tax, Cannabis Tax, and Transportation Tax.

EXHIBIT 4

The report of Balances and Investments from County Treasurer Graves for the month of February, 2024 was received and filed.

EXHIBIT 5

The report of Circuit Clerk Fischer for the month of February, 2024 was received and filed.

EXHIBIT 6

The report from County Clerk DeJaynes on Warrants Issued in Vacation for the month of February, 2024 was received and filed.

EXHIBIT 7

The Transfer of Appropriations of Monies was referred to the Finance Committee. Finance Chair Hiel reported the finance committee did not transfer any funds as Exhibit 7A

EXHIBIT 8

Board Member Aurelio moved with a second by Board Member Clark to approve the report of the Finance Committee as read. Motion carried with a roll call vote of 19 yeas, 0 nays, 0 pass, and 2 absent as Exhibit 8A.

EXHIBIT 9

Board Member Durkin moved with a second by Board Member Blakeley to dispense with the reading of the claims report and to approve it as approved by the Claims Committee. Motion carried with a roll call vote of 19 yeas, 0 nays, 0 pass, and 2 absent as Exhibit 9A.

EXHIBIT 10

Board Member Chapman moved with a second by Board Member Cortelyou to Approve the Resolution for the Reappointment of Randy Hollenback as a Trustee to the Bushnell Fire Protection District Board for a 3 Year Term. Motion carried with a voice vote as Exhibit 10A.

EXHIBIT 11

Board Member Cox moved with a second by Board Member Aurelio to Approve the Resolution for the Reappointment of Scott Bagley as a Trustee to the New Salem Fire District Board for a 3 Year Term. Motion carried with a voice vote as Exhibit 11A.

EXHIBIT 12

Board Member Litchfield moved with a second by Board Member Aurelio to Approve the Resolution for the Reappointment of Lee Ward as a Trustee to the Blandinsville-Hire Fire District Board for a 3 Year Term. Motion carried with a voice vote Exhibit 12A.

EXHIBIT 13

Board Member Cortelyou moved with a second by Board Member Kipling to Approve the Resolution for the Appointment of Josh Buchen, and the Reappointment of Dustin Thompson as Trustees to the Good Hope Sciota Fire District Board for 3 Year Terms. Motion carried with a voice vote as Exhibit 13A.

EXHIBIT 14

Board Member Chapman moved with a second by Board Member Kipling to Approve the Resolution to Establish Policy for Replacing Mailboxes Damaged and/or Destroyed by the Highway Department. Motion carried with a roll call vote of 19 yeas, 0 nays, 0 pass, and 2 absent as Exhibit 14A.

EXHIBIT 15

Board Member Cortelyou moved with a second by Board Member Dixon to Approve Resolutions for County Aid to Bridge Funds for Project’s 2348-22, 2452-58, 2330-114, and 2330-15. Motion carried with a roll call vote of 19 yeas, 0 nays, 0 pass, and 2 absent as Exhibit 15A.

EXHIBIT 16

Board Member Cortelyou moved with a second by Board Member Cox to Approve the Resolution Accepting 2024 MFT GM Material Quotations 24-00000-00-GM and 24-XX000-00-GM. Motion carried with a roll call vote of 19 yeas, 0 nays, 0 pass, and 2 absent as Exhibit 16A.

EXHIBIT 17

Board Member Hiel moved with a second by Board Member Cortelyou to Approve the Resolution Accepting NON-MFT Bituminous Materials Letting. Motion carried with a roll call vote of 19 yeas, 0 nays, 0 pass, and 2 absent as Exhibit 17A.

EXHIBIT 18

Board Member Cox moved with a second by Board Member Dixon to Approve the Agreement with Hutchison Engineering for Bridge Replacement on Teton Road Section 13-17127-00-BR. Motion carried with a roll call vote of 19 yeas, 0 nays, 0 pass, and 2 absent as Exhibit 18A.

EXHIBIT 19

Finance Chair Hiel held a discussion regarding $11,000.00 for supplemental salary for the office manager’s position.

Board Member Hiel moved with a second by Board Member Clark Not to Approve the $11,000.00 Supplemental Salary for the Public Defender’s Office Manager Position. Motion carried with a roll call vote of 17 yeas, 2 nays, 0 pass, and 2 absent as Exhibit 19A.

EXHIBIT 20

This will be discussed in April as Exhibit 20A.

EXHIBITS 21 A-C

A discussion was held regarding the two bids received. Michael Frier with Klingner and Associates went over the bid documents and gave three recommendations. Either accept the low bid, reject the low bid enforcing bid document requirements, or reject all bids and rebid. The low bid submitted did not meet the bid document requirements, it was stated in the bid letter from Klingner and Associates that if you did not attend the pre bid meeting, a site visit had to be scheduled and completed with the Maintenance Director. The low bidder did not meet this requirement. Concern was voiced about the volume of work to be conducted in areas that are not open to the public. Failure to comply with this requirement was a major concern.

Board Member Durkin moved with a second by Board Member Litchfield to Accept a Base Bid Plus Allowances for Courthouse Restoration, Rejecting the Lowest Bid Due to Non-Conformities and Accept the Bid from CAD in the Amount of $2,975,052.00. Motion carried with a roll call vote of 14 yeas, 4 nays, 1 pass, and 2 absent as Exhibit 21A.

Board Member Berg moved with a second by Board Member Blakeley to Accept Alternate Bids One, Two, and Four. Discussion was held on each project.

Board Member Durkin moved with a second by Member Litchfield to Amend the Previous Motion to Include all Four Alternate Bids. The amendment carried with a roll call vote of 13 yeas, 5 nays, 1 pass, and 2 absent as Exhibit 21B.

The Amended Motion to Accept all Four Alternates carried with a roll call vote of 14 yeas, 3 nays, 2 pass, and 2 absent as Exhibit 21C.

EXHIBIT 22

None.

EXHIBIT 23

None.

Chair Schwerer entertained a motion that Days and Miles are checked, roll be called, and the Board adjourn until Wednesday, April 17, 2024 at 7:00 p.m. Board Member Berg moved with a second by Board Member Chapman to adjourn the meeting. Motion carried with a roll call vote of 19 yeas, 0 nays, 0 pass, and 2 absent. With no further business to discuss the meeting adjourned at 8:18 p.m. Sheriff Petitgout gave the closing declaration.

http://mcg.mcdonough.il.us/countyboarddocs/minutes/2024-03-20%20Board.pdf