West Central Reporter

City of Greenville City Council met May 14.

Here are the minutes provided by the council:

The Regular Council meeting was called to order on Tuesday, May 14, 2024 at 7:00 PM by Mayor George Barber.

1. PUBLIC HEARING

1.1. Open the Public Hearing for the Appropriation Ordinance.

City Clerk Jody Weiss opened the public hearing at 6:47 PM.

1.2. Public discussion of the Appropriation Ordinance.

1.3. Close the Public Hearing.

City Clerk Weiss closed the Public Hearing at 6:56 PM

2. REGULAR CITY COUNCIL MEETING

3. ROLL CALL

Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent:

Staff Present: City Manager Jo Hollenkamp, City Clerk Jody Weiss, City Attorney Patrick Schaufelberger

Public Present: Mitch Hardiek, Curt, Jenny & Paige Griffith, Rebecca Sponsler, Maureen Baumer, Jan Perkins, Cati Barth

4. PLEDGE OF ALLEGIANCE

5. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE Curt Griffith of 1445 Sandy Point, also owner of 1448 Sandy Point, was quite surprised by receiving the letter banning of wake boards this past month. They have had their property and enjoyed the lake since 2008. There has always been a speed limit. He understands the issue with erosion and safety. His biggest point is everyone needs to be responsible sharing the water. He would like to have the city and lake residents look at possible solutions and improve communications. He said everyone needs to stick to the facts and take emotions out of the conversation. A better transparent dialogue would be appreciated. He feels this letter and policy targets less than 2% of boaters.

Mrs. Maureen Gaumer of 1373 Stowe has been a resident since September 2022. She has always felt safe on this lake and enjoys the recreational aspect of it. She is asking the City to reconsider the no wake boarding policy.

Jenny Griffith had an interesting story to tell. As she was putting her boat on the lake on Mother's Day, they saw the sign saying no wake boards and were quite disappointed. As they were at the dock, they saw a boat coming off of the lake with a 2019 City Sticker. She is just looking for common ground for all boaters.

Paige Griffith said she has been wake boarding since she was 7 years old. She feels tubing causes just as much erosion as wake boarding.

6. COUNCIL OR MAYOR COMMENTS

None

7. CITY MANAGER COMMENTS

Hollenkamp is happy to have comments from the citizens. When she sent the reminder letter, she had no idea there were issues with the ordinances that had been passed in our code book. She suggests to council that a public meeting be held and establish rules for the safety for everyone. Her motto is "show me the way to say yes" and wants to have further discussion. When the meeting/meetings will be held, we will have on our website, we will send direct letters, and there will be notifications on Facebook, WGEL, and the Advocate. She apologized for any miscommunications.

8. ENGINEERING REPORT

8.1. Milano & Grunloh Report:

• SRTS (Phase 1) IDOT recommended including Phase 2 in the ESR to help the project score higher when applying for funding. The bid letting was held on August 4, 2023. See the attached bid. The contractor is complete with the project.. Outside the IDOT contract, Slatton is replacing existing curb and gutter that did not drain prior to the sidewalk project. IDOT completed a walkthrough inspection with no outstanding issues.

• SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. Theapplication was submitted on September 28, 2023. See attached exhibit. Announcements are expected in the firstsecond quarter of 2024.

• The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. Pay Estimate #8 for $1,917,705.91 is presented for approval. The contractor has completed site work, vessel foundations, head tank, claricone and clearwell. They are now working on building foundation, above grade piping, the building, etc. See the attached construction minutes for more information.

• DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed and design has started.

• ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started.

• OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. When executed, design can begin. The grant agreement has been executed and design can begin. We will have a kickoff meeting next week.

• There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 was awarded). See the attached bid tabulation. A pre-construction meeting was held on March 4, 2024 and construction has started. Progress has been slowed with recent weather.

• Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed. Plans are in process by Studio ARQ. The first reimbursement for $103,814.00 was submitted on May 1st.

• There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA will be completing the intended use plan. If Greenville makes the plan, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

• Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.

• Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box.

• DG Market Water Main Extension – The plans and IEPA permits are in progress have been submitted to the IEPA.

• 319 Grant – The Notice of Funding Opportunity is out. Applications are due May 1st. Applications are 60/40. The City is not applying.

• Completed Projects:

• Traffic Study

• Anthony Supply Storm Sewer

• Elm Street Overlay

• Source Water Protection Plan

• Idler Lane Water Main Replacement

• Buzzard Bay Sidewalk

• Survey on Spring Street

• Easements for Lights on College Avenue

• Survey on Pecan Street

• Patio at 102 N Second Street

• School Streets

• Chemical Feed Modifications

8.2. HMG Report:

Beaumont Avenue Resurfacing

• This project was bid as a part of the IDOT construction letting on April 26th. The project received 2 bids. The lowest bidder was The Kilian Corporation, with a total bid price of $621,353.39. This price is 10% above the Engineer’s estimate.

• The City has decided to move forward towards awarding the contract to Kilian.

• Construction is anticipated this summer.

Dewey Street

• The previously submitted environmental survey has been approved by IDOT. The project is cleared to move forward.

• It is anticipated that this project may target a bid date in early 2025. However, this is subject to change.

9. CONSENT AGENDA

9.1. Minutes of Previous Meeting

A) City Council minutes of 4 09 2024 meeting.

9.2. Financial Statements

9.3. Approval of Unpaid Bills

9.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

9.5. Other Items:

A) Ratification for purchase of 2 effluent pumps for the sewer plant from Municipal Equipment for $70,487.20 including installation.

Note: We received 3 quotes: Flowserve $123,512 (no installation incl.), Equipment Pro $91,813.57 (includes installation), Municipal Equipment $70,487.20 (includes installation).

B) Ratification of project invoice 24-063 payable to Studio ARQ in the amount of $89,139.75.

C) Ratification of backhoe purchase from Diamond Equipment, Inc. for public works in the amount of $ 164,561.71. This is a budgeted item.

D) Ratification of purchase of police used truck from Chicago Motors Inc. in the amount of $22,995.00 and new Durango from Victory Lane in the amount of $43,280.00. These are budgeted items. The balance of the budget for police vehicles will be used to outfit the vehicles (lights etc.)

E) Ratification of Pay Estimate #7 for the Safe Route to Schools Project in the amount of $10,581.75 and Pay Estimate #8 in the amount of $16,195.02 payable to DMS Contracting.

F) Ratification of pay estimate #1 for All Service Contracting Corp. in the amount of $447,904.11 for the new water treatment plant.

G) Ratification for Change order #5 contract for Idler Lane water main replacement in the amount of $1,200.00 Contract original price was $700,077.50 after change orders final price is $650,509.92.

H) Ratification for Pay estimate #5 (final) for Haier Plumbing & Heating Inc. in the amount of $3,800.00 for Idler Lane water main replacement.

I) Ratification of pay estimate #8 for Grunloh Builders in the amount of $1,917,705.91 for the new water treatment plant.

J) Ratification of the revised revolving loan handbook.

K) Ratification of obtaining a credit card for Keith Poss our part-time lake patrol officer. He will need this to get gas at the dock for the City patrol boat. His limit will be $1,000.

L) Ratification of obtaining a credit card for Jeff Ketten. He cannot check the gas pumps without a credit card. When someone has a problem at the pump and calls Jeff, Jeff must borrow another city card. His limit will be $1,000.

M) Ratification of obtaining credit card for incoming police chief Bryan Waugh. Stefan will be retiring June 12, 2024 and new cards can take up to 30 days to receive. His limit will be $10,000.

N) Ratification of fiscal year police pension report.

O) Ratification of Resolution Declaring Surplus Property

9.6. Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Ivan Estevez, seconded by Kyle Littlefield, Motion to approve Consent Items 9.1 - 9.6.

RESULT: Carried 

MOVER: Ivan Estevez 

SECONDER: Kyle Littlefield 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

10. MATTERS OF COUNCIL CONSIDERATION

10.1. Consideration of Appropriation Ordinance for FY '25.

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve the FY 25 Appropriation Ordinance for $60,429,821.

RESULT: Carried 

MOVER: Lisa Stephens 

SECONDER: Kyle Littlefield 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

10.2. Consideration of bid award for propane agreement for the City. Bids for city propane were opened at 4pm on May 1, 2024. There were three bidders: ILMO propane at $1.44, South Central FS at $1.77, and Ferrell Gas at $1.789 per gallon. Motion by Lisa Stephens, seconded by Ivan Estevez, Motion to grant the City 2024 propane agreement to ILMO Propane in the amount of $1.44 per Gallon.

RESULT: Carried 

MOVER: Lisa Stephens

SECONDER: Ivan Estevez 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

10.3. Consideration of the sale contract for the purchase of 219 North Second Street and 215 North Second Street from Jane and Breck Nelson in the total amount of $256,000. Closing May 15, 2024.

Councilwoman Stephens asked to go in to executive session to discuss further under Real Estate. After executive session this was approved. Motion by Blake Knox, seconded by Ivan Estevez, Motion to approve the sale contract with Jane and Breck Nelson for the purchase of 215 and 219 North Second Street for $256,000.00.

RESULT: Carried 

MOVER: Blake Knox 

SECONDER: Ivan Estevez 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, and Blake Knox NAYS: Lisa Stephens

10.4. Consideration of demolishing the old Fusion Dance building at 215 North Second Street. We need an asbestos inspection before we go out for bid. Once demolished this area would become another part of the plaza.

Councilwoman Stephens asked to have this discussed in executive session under real estate as well. After executive session this was approvedl Motion by Blake Knox, seconded by Ivan Estevez, Motion to approve moving forward with the demolition of 215 N. Second Street subject to council approval of bid for demolition.

RESULT: Carried MOVER: Blake Knox SECONDER: Ivan Estevez 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, and Blake Knox NAYS: Lisa Stephens

10.5. Consideration of revolving loan for Lu-Bob's restuarant in the amount of $45,000.00

According to Cati Barth, owner of Lu-Bobs, this will provide new booths and kitchen equipment upgrades for the remodel.

Motion by Lisa Stephens, seconded by Blake Knox, Motion to approve the revolving loan with Lu-Bob's for $45,000.00 at 3% interest over 10 years.

RESULT: Carried 

MOVER: Lisa Stephens 

SECONDER: Blake Knox 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Kno

10.6. Consideration of TIF/Business District for Lu-Bob's restuarant in the amount of $36,629.00

Cati Barth said this is for structural items, specifically for an air conditioning unit in the kitchen, flooring and paint for the dining room.

Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve the terms of the TIF/Business District agreement for Lu-Bob's in the amount of $36,629.00.

RESULT: Carried 

MOVER: Kyle Littlefield 

SECONDER: Lisa Stephens 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Kno

10.7. Consideration of a request from Sam Ramadon for a Conditional Use Permit to operate a tobacco and vape facility in the Commercial Neighborhood (CN) zone at property identified as Parcel # 05-10-13-301-001, commonly known as 1500 S IL RT.127. The Planning Commission voted unanimously to recommend to council the conditional use permit.

Consideration of a request from Sam Ramadon for a Conditional Use Permit to operate a tobacco and vape facility in the Commercial Neighborhood (CN) zone at property identified as Parcel # 05-10-13-301-001, commonly known as 1500 S IL RT.127. The Planning Commission voted unanimously to recommend to council the conditional use permit.

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to approve the Conditional Use Permit to operate a tobacco and vape facility in the

Commercial Neighborhood (CN) zone at property identified as Parcel # 05- 10-13-301-001, commonly known as 1500 S IL RT.127.

RESULT: Carried 

MOVER: Blake Knox 

SECONDER: Kyle Littlefield 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

10.8. Consideration of Resolution giving the Mayor the authority to sign documents relating to the purchase of real estate, sale of city owned real estate, and liens associated with our revolving loan program and / or the TIF program.

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion approve the Resolution giving the Mayor and the Mayor Pro Tem the authority to sign documents relating to the purchase of real estate, sale of city owned real estate, and liens associated with our revolving loan program and / or the TIF program.

RESULT: Carried 

MOVER: Lisa Stephens 

SECONDER: Kyle Littlefield 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

11. MOVE INTO EXECUTIVE SESSION

11.1. Move into executive session for review of executive session minutes, litigation and real estate at 7:54 PM.

Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to move into executive session for review of executive session minutes.

RESULT: Carried 

MOVER: Kyle Littlefield 

SECONDER: Lisa Stephens 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

12. EXECUTIVE SESSION

12.2. Move back into open session

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to move back into open session at 9:34 PM.

RESULT: Carried 

MOVER: Blake Knox 

SECONDER: Kyle Littlefield 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

13. RETURN TO OPEN SESSION

13.1. Consideration of Resolution to open certain executive session minutes and to keep others closed. NOTE; Exhibits A and B will likely change after the closed session review.

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve resolution pertaining to executive session minutes with the changes made to exhibit A and B that were discussed in executive session.

RESULT: Carried 

MOVER: Lisa Stephens 

SECONDER: Kyle Littlefield 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

14. ADJOURNMENT

Motion by Kyle Littlefield, seconded by Ivan Estevez, to adjourn the Regular Council Meeting at 9:36 PM.

RESULT: Carried 

MOVER: Kyle Littlefield 

SECONDER: Ivan Estevez 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

https://greenvilleillinois.civicweb.net/document/75191/