West Central Reporter

City of Greenville City Council met July 9.

Here is the agenda provided by the council:

1. NOTE: CITY ATTORNEY WILL BE PARTICIPATING REMOTELY

Call in number is 618-312-667-4792 code is 625567

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4.1. Presentation by Mr. and Mrs. Wells owners of Tullighan's.

5. COUNCIL OR MAYOR COMMENTS

5.1. Dr. Chris Woods Day Proclamation

6. CITY MANAGER COMMENTS

6.1. There was a public meeting on July 2nd for Safe Route to Schools Phase 2 which was well attended. There was also a survey conducted with 18 signatures (almost all of the properties impacted) which showed 100% of the home owners surveyed by the SRTS project want the 6' sidewalk to be placed at the back of the curb. Also, on the very short section (two lots) at Walnut and Killarney would prefer the sidewalk be placed on the west side versus the east side of Walnut. One of the homeowners on the west side was present and has no objections to the change. The other home owner has concerns, the City's options concerning this small section isbeing investigated.

7. ENGINEERING REPORT

7.1. HMG Report:

Beaumont Avenue Resurfacing

• Construction will begin July 8th. The Contractor is anticipating being finished before the new school year begins.

Dewey Street

• HMG has started development of preliminary plans.

• It is anticipated that this project may target a bid date in early 2025. However, this is subject to change.

7.2. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. The contractor has completed site work, vessel foundations, head tank, claricone, clearwell and foundations. They are now working on above grade piping, the building, etc. See the attached construction minutes for more information. Pay Estimate #10 for $1,381,012.43 from Grunloh Building is presented for approval. Pay Estimate # 3 for $852,660.42 from All Service Contracting is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed, and design is 95% complete. A walk through of the project area was completed with Jim Sutton. We have the IDOT and Railroad Permits. There is a potential gap in Right-of-Way between the Railroad and the Highway.

∙ ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started. The NOFO is out with applications due September 30th.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design can begin. The project area has been surveyed and design has started.

∙ Sunset Point –The project is complete. If Milano & Grunloh needs to do anything, please let us know.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed. Plans are complete by Studio ARQ with a revised bid opening on July 29th at 2:00 p.m. at City Hall. The first reimbursement for $103,814.00 was submitted on May 1st. The second reimbursement was submitted on May 13th.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA If has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. An agreement will be sent for approval next month. Greenville makes the plan, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA. This was reduced to a basic connection. Plans will be finalized.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

∙ DG Market Water Main Extension – The permit has been received from the IEPA.

∙ 319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

∙ Completed Projects:

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

8. CONSENT AGENDA

7.1 Minutes of previous meeting

Regular Council - Jun 11 2024 - Minutes

7.2 Financial Statements for the Month

June Financial Report for Council

7.3. Approval of Unpaid Bills

A) Accounts payable for 07 09 2024.

Accounts Payable Report for Council

Additional Payables Report for Council

7.4. Administrative Reports

A) Police Department

June 2024 Police

B) Public Works Department

June 2024 Public Works Report

C) Sewer Department

JUNE 2024 Wastewater

D) Water Department

June Water Report 2024

E) Building Permits

June 2024 Building Permits

F) Building Inspector / Code Enforcement Officer

June 2024 Monthly Code Enforcement Report

G) Fleet Report

June 2024 Fleet Report

7.5. Other Items:

A) Appointment of Blake Knox to the Muni Band Board. Term is for five years or the term of office.

B) Ratification of emergency spend for directional bore under College Street to connect future storm water in the amount of $68,330 payable to Korte & Luitjohan.

C) Re-appointment of Kyle Smith to the Lake Committee. Term is for 4 years.

D) Pay Application #10 for the water treatment plant improvements payable to Grunloh Builders in the amount of $1,381,012.43.

E) Pay application #3 for the water treatment plant improvements (Filter Tanks) in the amount of $852,660.42 payable to All Service CITY OF GREENVILLE - PAY APP #3 All Service

F) Pay request for Sunset Point Stabilization Project in the amount of $180,450.00 payable to Slatton Excavating.

G) Ratification for emergency spending for a replacement pump at the Glenwood lift station. Payable to Vandevanter Engineering in the amount of $15,650.00.

H) Ratification of street repair on Elm Street between Walnut and Grigg due to (concrete) road breaking up at the seams. This will be replaced with asphalt and will be paid out of non-home-rule sales tax and is a budgeted item, but was not on the street list for this year.

7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.6.

8.. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of Walnut Street sidewalk location for safe route to schools grant.

Motion to be determined after discussion. Options are:

Motion to move the small section of sidewalk on Walnut Street to the west side versus the east side.

or

Motion to keep the sidewalk on the east side of Walnut Street per the safe route to schools grant.

or

Eliminate the small section of sidewalk (2 houses) located on Walnut Street.

8.6. Consideration Korte & Luitjohan installing the water interconnection between at Red Ball Trail. Cost is $32,250 plus meter. The cost to be split between Bond Madison and Greenville.

Bidders: K&L $32,250.00

Kamex $60,221.30

Tobin Brothers $96,000.00

Motion to approve Korte & Luitijohan installing the water interconnection at Red Ball Trail for $32,250 plus meter. Cost to be split between Bond Madison Water and Greenville.

8.2 Consideration of ordinance to change the number of gaming licenses from eight (8) to nine (9).

Motion to be determined after discussion.

If in favor, then the motion would be: Motion to approve Ordinance to change the number of gaming licenses from eight (8) to nine (9).

If not in favor, then the motion would die after discussion (by lack of approval during roll call) or failure to obtain a second.

8.3 Consideration of gaming license for Munchezz

This agenda item would only be considered if the number of licenses are increased and approved. Motion to approve the gaming license for Munchezz.

8.4 Consideration of Ordinance to revise Chapter 32 - City Organizations section 32.071 - Composition - One member of the City Council shall serve as an ex-offio member of the Plan Commission.

Motion to approve ordinance revising Chapter 32 - City Organizations section 32.071 - Composition - One member of the City Council shall serve as an ex-offio member of the Plan Commission.

8.5 Consideration of Ordinance revising Code of Ordinances chapter 19 - Administrative Agencies. The Mayor shall appoint one member of the City Council to serve as an ex officio, non-voting member of the Board of Adjustment. Said member appointed to serve a term coinciding with his term of office on the City Council.

Motion to approve ordinance revising Code of Ordinances chapter 19 - Administrative Agencies. Language to be eliminated - The Mayor shall appoint one member of the City Council to serve as an ex officio, non-voting member of the Board of Adjustment. Said member appointed to serve a term coinciding with his term of office on the City Council.

8.7 Move into executive session for Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6) and Pending Litigation 5ILCS 2(c)(11).

Motion to move into executive session for Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6) and Pending Litigation 5ILCS 2(c)(11).

9. EXECUTIVE SESSION

9.1. Purchase of Real Estate

9.2. Sale of Real Estate

9.3. Pending Litigation

9.4. Move back into open session

Motion to move back into open session.

10. RETURN TO OPEN SESSION

10.1. Decision on Executive Session Item(s).

11. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/76601/?printPdf=true