West Central Reporter

City of Greenville City Council met June 11.

Here are the minutes provided by the council:

The [MeetingType] meeting was called to order on Tuesday, June 11, 2024 at 7:00 PM by Mayor George Barber.

1. ROLL CALL

Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent:

Staff Present: City Manager Jo Hollenkamp, City Attorney Patrick Schaufelberger, City Clerk Jody Weiss

Public Present: Joe Plescia, Doug Ratermann, Rebecca Sponsler, Kenny Hampton, Breck Nelson, Tim O'Donnell, Rena Ward, Jim Ulmer, Dan Forsberg, Jeff Leidel

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

Kenny Hampton suggested to the council to save a brick wall from the Dollar General building being demolished and perhaps put some art on it. He asked that before tearing the entire building down, to look at all options. Could we re-use what we are tearing down is some sort of capacity.

4. PRESENTATION/UPDATE BY TIM O'DONNELL

His project is fully funded now, and has all the equipment in storage. Joe Plescia will be submitting plans to Code Enforcement soon. They still have some miscellaneous demo going on. They would like to start framing the walls upstairs. Hollenkamp said the City has to receive a stamped, signed blueprint before any construction can start. Windows and doors are being measured 6/12/24. Work on the outside will be happening while work on the inside is being done simultaneously. Estevez asked if there was an ETA for opening, and they were not prepared to predict at this time.

5. COUNCIL OR MAYOR COMMENTS

6. CITY MANAGER COMMENTS

6.1. I spoke with the owners of Tullaghan's Irish Pub, and they are interested in opening a restaurant in Greenville! They currently are in Highland, IL. With the addition of this new restaurant, LuBob's remodeling, and Watson’s development Greenville is on its way to becoming a dining destination.

6.2. For safety reasons project for the area of the old FP Joy building will start immediately following 4th Fest. We did not want this area to be under construction and the project could not be finished in time for the event.

7. ENGINEERING REPORT

7.1. HMG Report:

Beaumont Avenue Resurfacing

• This project was officially awarded to The Kilian Corporation. The preconstruction meeting for the project is scheduled for June 10th at the IDOT District 8 office in Collinsville.

• Construction is anticipated to begin on or around July 1st.

Dewey Street

• It is anticipated that this project may target a bid date in early 2025. However, this is subject to change.

Milano & Grunloh:

∙ SRTS (Phase 1) IDOT completed a walkthrough inspection with no outstanding issues.There is final paperwork to complete.

∙ SRTS (Phase 2) The public hearing was held on August 9th at 7:00 p.m. Theapplication was submitted on September 28, 2023. See attached exhibit. Announcements are expected in the first second quarter of 2024. The City was successful on this application receiving $250,000.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. The contractor has completed site work, vessel foundations, head tank, claricone, clearwell and foundations. They are now working on above grade piping, the building, etc. See the attached construction minutes for more information. Pay Estimate #8 for $1,327,538.67 from Grunloh Building is presented for approval. Pay Estimate #2 for $444,104.11 from All Service Contracting for the Filter Supply is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed and design has started.

∙ ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design can begin. We will have a kickoff meeting next week.

∙ There has been severe erosion along Sunset Point. The possibility of filling in this area is being evaluated. MET completed a geotechnical analysis in May to evaluate filling the area. The bid opening was held October 5th. The low bidder was Slatton’s Excavating for $119,170 (Pay Item #2 and Alternate Bid – Pay Item #3 was awarded). See the attached bid tabulation. A pre-construction meeting was held on March 4, 2024 and construction has started. Progress has been slowed with recent weather.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed. Plans are complete by Studio ARQ with a bid opening on July 16th at 2:00 p.m. at City Hall. The first reimbursement for $103,814.00 was submitted on May 1st. The second reimbursement was submitted on May 13th.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA will be completing the intended use plan has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. If Greenville makes the plan, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

∙ DG Market Water Main Extension – The plans and IEPA permits have been submitted to the IEPA.

∙ 319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

∙ Completed Projects:

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

8. CONSENT AGENDA

8.1. Minutes of Previous Council Meeting.

8.2. Minutes of Special Council meeting.

8.3. Financial Statements

8.4. Approval of Unpaid Bills

8.1. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

G) Fleet Report

8.2. Other Items:

A) Ratification of purchase for tornado siren from GTSi in the amount of $51,575. This is a budgeted item.

B) Ratification of lease agreement with Affordable Termite & Pest Control for 219 N. 2nd Street (space in old gas station building). Lease is $250 per month and tenant pays all utilities. This is a month to month lease. Lease terms are a continuation of previous lease with Mr. & Mrs. Nelson.

C) Ratification of lease with Lost & Found Ministries for 206 W. Oak Street, Greenville (space in old gas station building). Lease is $500 per month and tenant pays all utilities. This is a one-year lease that is renewable for additional one year. This is a continuation of previous lease with Mr. & Mrs. Nelson.

D) Ratification of emergency spend on Payloader. Current payloader is a 1996 model. We were hoping to get through another fiscal year without having to replace however, on June 4th the payloader became in operable. The cost to repair ($40K) is more than the payloader is worth (12K per appraisal). This is a crucial piece of equipment. We purchased a new payloader from EJ Equipment for $168,985.00. This price is approximately $50,000 lower than previous quotes. EJ equipment is located in Troy, IL and we have frequently worked with them. This item was budgeted just in case we needed it.

E) Ratification of payment to IDOT for our share of the Safe Route to Schools project in the amount of $81,264.90. This is not the final payment.

F) Ratification on Shimoji Coffee lease which is expiring on July 23, 2024. Same terms as previous lease ($300/mth).

G) Ratification to bid out the demolition of the old Dollar General building to erect a public parking lot (highly needed for downtown) and the old Fusion Dance building (eventually to become a food court for the plaza). And ratification of engineering costs association with demolition which totals $7000.00 payable to Milano & Grunloh. Council has already approved to move forward with the demolition, this is just a formality.

Before approving the Consent Agenda, Stephens said she would like to see the Dollar General parking lot be aesthetically pleasing without great expense. She stated we need to put great thought in what it looks like since it is in a residential area, She would like to see a buffer of somekind.

H) Ratification of pay request #9 for the Water Treatment plant in the amount of $1,327,538.67 payable to Grunloh Building Inc.

I) Ratification payment request #2 from All Service Contracting Corp. for the water treatment plant in the amount of $444,104.11

8.3. Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to approve Consent Items 8.1 - 8.7.

RESULT: Carried

MOVER: Blake Knox

SECONDER: Kyle Littlefield

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9. MATTERS OF COUNCIL CONSIDERATION

9.1. Consideration for the Engineering Agreement for phase 2 of SRTS project in the amount of $27,801.00 payable to Milano & Grunloh Engineering. And consideration of the Construction Engineering Agreement payable to Milano & Grunloh in the amount of $20,850.00.

Motion by Blake Knox, seconded by Ivan Estevez, Motion to approve bid from Milano & Grunloh for engineering agreement and construction engineering for a total of $48,651.00.

RESULT: Carried 

MOVER: Blake Knox 

SECONDER: Ivan Estevez 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9.2. Consideration of the Professional engineering agreement for Beaumont Street. There was not language or fee included in the previous agreement as the funding source was unknown and the level construction oversight and paperwork that would be involved. Since this is ITEP funded, IDOT requires full observation, testing, material certifications, pay request and closeout paperwork.

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve the professional agreement with HMG for Beaumont Street in the amount of $62,000.00.

RESULT: Carried 

MOVER: Lisa Stephens 

SECONDER: Kyle Littlefield 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9.3. Consideration of TIF/Business District request by Nelson Development Co., LLC in the amount of $156,000 to buy the Turret building located at 101 North 3rd Street, Greenville to bring a restaurant with outdoor seating to this space.

There is a sales agreement between Lisa and Jim Ulmer and Breck Nelson for the Turret Building. Breck stated that Tullegan's restaurant owners are wanting to lease this property from him. Tullegan's is an Irish Pub and family restaurant . They will have 50 whiskeys and a few beer brands on tap. They also bring in periodically Irish bands for entertainment. Two parking spaces will need to be eliminated so outside seating can be set up, and they anticipate 6 tables with a 3/4 Season with radiant heat. An ADA ramp is required. This is TIF supported by Moran Development. Tullegan's is forecasting to bring in $300K for the first year, and $600K for the following years. This will be a smaller version of the Highland restaurant.

Estevez asked how many employees will be full time and part time, and at this time they feel 4-5 full time and a handful of part timers. There is an apartment upstairs that is a 2 bedroom. Plans to install sprinklers are in the works. Barber asked why is there such a rush, and could it be put off until next council meeting. He asked Mr. Ulmer if it could be postponed until the lease is signed. Mr. Ulmer said the sales agreement will expire at 9:00 AM on 6/12/24, so it is imperative the TIF be approved tonight. Barber was very concerned the lease has not been signed. Littlefield stated that besides Hollenkamp speaking with the Wells owners of Tullegan's who assured her this was happening, Tim O'Donnell spoke of the character of Mr. & Mrs. Wells, and Mr. Ulmer was present when Jo called the Wells to confirm that they were committed to the project. The call was on speaker phone (Wells advised of that and agreed). The Wells also confimed the lease was just shy of being signed. Hollenkamp stated that the approval of the TIF tonight will give Mr. Nelson $156K at closing. She also emphasized the building itself is TIF eligible.

Motion by Kyle Littlefield, seconded by Blake Knox, Motion to authorize the City Manager to proceed with a TIF/Business District request by Nelson Development Co., LLC in the amount of $156,000 TIF funds to assist in the development a restaurant in Turret building. TIF agreement will be brought back for council approval at a future date.

RESULT: Carried 

MOVER: Kyle Littlefield 

SECONDER: Blake Knox 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9.4. Move into executive session for Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

Motion by Ivan Estevez, seconded by Blake Knox, Motion to move into executive session for Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11) at 8:34 PM.

RESULT: Carried 

MOVER: Ivan Estevez 

SECONDER: Blake Knox 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

10. EXECUTIVE SESSION

10.1. Sale of Real Estate

10.2. Pending Litigation

10.3. Adjournment

Motion by Blake Knox, seconded by Ivan Estevez, to adjourn the meeting at 9:05 PM.

RESULT: Carried 

MOVER: Blake Knox 

SECONDER: Ivan Estevez 

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

https://greenvilleillinois.civicweb.net/document/75908/