West Central Reporter

City of Greenville City Council met July 9.

Here are the minutes provided by the council:

The [MeetingType] meeting was called to order on Tuesday, July 9, 2024 at 7:00 PM by Mayor George Barber.

1. NOTE: CITY ATTORNEY WILL BE PARTICIPATING REMOTELY

2. ROLL CALL

Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent:

Staff Present: City Manager Jo Hollenkamp, City Clerk Jody Weiss, PW Director Jason Heckman, Police Officer Jake McClintock, Finance Director Michelle Liggett, and via phone City Attorney Patrick Schaufelberger

Public Present: Julie & Jeff Lambert, Rachel & Don Cruse, Breck Nelson, Rachel Cruthis, Kitina Dothager, Roy & Kim Wells, Dan Forsberg, Emily & Josh Davis, Lee Beckman

3. PLEDGE OF ALLEGIANCE

4. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE 4.1. Presentation by Mr. and Mrs. Wells owners of Tullighan's.

Mr. and Mrs. Wells said they are excited to bring Tullaghan's, an Irish pub, to Greenville. They are hoping to be open by the end of 2024. Emily and Josh Davis will be managing the business. They are currently working on the menu. Hollenkamp asked if there will be Irish singers as there are at the Highland restaurant, and Mr. Wells said yes, they expect to have them three times per year.

4.2. Kim Cruse of Munchezz was present to ask for a video gaming permit. She wants to bring in what her customers want and they have been asking her to bring in gaming machines. She has been approved by the state. Estevez asked what kind of food she will be serving and she said mini gourmet donuts, hand dipped ice cream and much more. She is at the point where she is a 'one man show' and has no other employees at the store.

Estevez asked the average age of her customers, and she said 2-80. She has vintage candy for the older adults as they have made requests. He asked where will the gaming be located, and she said it will be in her back room and will be decorated nicely with remnants of her flower store. The room will have a keycode lock and also a door chime. Estevez asked if the business would close without gaming being added, and she said it could happen. The only days off she gets is if she closes the doors, and then there is no revenue. Her hours are 7:00 AM to 8:00 PM Monday through Friday, 9:00 AM-7:00 PM on Saturday and 11:00 AM to 6:00 PM on Sunday.

5. COUNCIL OR MAYOR COMMENTS

5.1. Dr. Chris Woods Day Proclamation

Mayor Barber read aloud the proclamation that was presented to Chris Woods on Saturday, July 6 after the last Muny Band performance of the year.

6. CITY MANAGER COMMENTS

6.1. There was a public meeting on July 2nd for Safe Route to Schools Phase 2 which was well attended. There was also a survey conducted with 18 signatures (almost all of the properties impacted) which showed 100% of the home owners surveyed by the SRTS project want the 6' sidewalk to be placed at the back of the curb. Also, on the very short section (two lots) at Walnut and Killarney would prefer the sidewalk be placed on the west side versus the east side of Walnut. One of the homeowners on the west side was present and has no objections to the change. The other home owner has concerns, the City's options concerning this small section is being investigated.

Beckman said the soonest this project will begin is 2025. Knox asked if they amended the sidewalks in any way, could we lose the grant money. Beckman said he is 95% sure we would not lose the grant money, but it will be 3-4 months before he will know for certain. Hollenkamp said it will impact 4 homes if eliminated, and 2 homes if put on west side. She added residents would like a definite answer. Beckman said there is no discussion to add cul de sacs, and Hollenkamp stated the City does not have sidewalks on cul de sacs. Knox said there in one resident who has an underground dog fence, and another with a sprinkler in the right of ways. Heckman said they will move them.

Right of way discussion then ensued. The property owner does not own the right of way but it owns the land under the right of way. Estevez said he ran into and instance of wanting to put up a fence, but after contacting Code Enforcement he found out it would have encroached the right of way. He added to be safe, always come the City and they will help guide you. It is all about communication. Stephens said we may need to send out a program or flyer explaining to residents what is the right of way and possibly require permits. Littlefield said people do not know what they do not know. Communication is vital.

7. ENGINEERING REPORT

7.1. HMG Report:

Beaumont Avenue Resurfacing

• Construction will begin July 8th. The Contractor is anticipating being finished before the new school year begins.

Dewey Street

• HMG has started development of preliminary plans.

• It is anticipated that this project may target a bid date in early 2025. However, this is subject to change.

7.2. Milano & Grunloh Report:

•  SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd.

•  The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. The contractor has completed site work, vessel foundations, head tank, claricone, clearwell and foundations. They are now working on above grade piping, the building, etc. See the attached construction minutes for more information. Pay Estimate #10 for $1,381,012.43 from Grunloh Building is presented for approval. Pay Estimate # 3 for $852,660.42 from All Service Contracting is presented for approval.

•  DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed, and design is 95% complete. A walk through of the project area was completed with Jim Sutton. We have the IDOT and Railroad Permits. There is a potential gap in Right-of-Way between the Railroad and the Highway.

•  ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started. The NOFO is out with applications due September 30th.

•  OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design can begin. The project area has been surveyed and design has started.

•  Sunset Point –The project is complete. If Milano & Grunloh needs to do anything, please let us know.

•  Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. The City is discussing possible changes from the original application. The City has received the grant agreement. The topographic survey has been completed. Plans are complete by Studio ARQ with a revised bid opening on July 29th at 2:00 p.m. at City Hall. The first reimbursement for $103,814.00 was submitted on May 1st. The second reimbursement was submitted on May 13th.

•  There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA If has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. An agreement will be sent for approval next month. Greenville makes the plan, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items. City may get bi-passed funding, which is a good thing. We will not know for a couple of months.

•  Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Preliminary plans are complete. Once finalized, plans and permits will be sent to the IEPA. This was reduced to a basic connection. Basic connection means we can manually reconfigure if needed to go the other way from them to us. Bond/Madison has agreed to split the cost at their July 8 meeting. Plans will be finalized.

•  Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

•  DG Market Water Main Extension – The permit has been received from the IEPA.

•  319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

•  Completed Projects:

•  Traffic Study

•  Anthony Supply Storm Sewer

•  Elm Street Overlay

•  Source Water Protection Plan

•  Idler Lane Water Main Replacement

•  Buzzard Bay Sidewalk

•  Survey on Spring Street

•  Easements for Lights on College Avenue

•  Survey on Pecan Street

•  Patio at 102 N Second Street

•  School Streets

•  Chemical Feed Modifications

•  SRTS Phase 1

8. CONSENT AGENDA

7.1 Minutes of previous meeting

7.2 Financial Statements for the Month

7.3. Approval of Unpaid Bills

A) Accounts payable for 07 09 2024.

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

G) Fleet Report

7.5. Other Items:

A) Appointment of Blake Knox to the Muni Band Board. Term is for five years or the term of office.

B) Ratification of emergency spend for directional bore under College Street to connect future storm water in the amount of $68,330 payable to Korte & Luitjohan.

C) Re-appointment of Kyle Smith to the Lake Committee. Term is for 4 years.

Stephens asked if anyone else had shown interest in the position, and Hollenkamp replied they did but it was after the Agenda had been published. Knox feels other should have a shot at being on the committee. Barber said he feels the current Lake Committee is working well together on the wake issue. He believes their number one priority is clean water for the City.

D) Pay Application #10 for the water treatment plant improvements payable to Grunloh Builders in the amount of $1,381,012.43.

E) Pay application #3 for the water treatment plant improvements (Filter Tanks) in the amount of $852,660.42 payable to All Service

F) Pay request for Sunset Point Stabilization Project in the amount of $180,450.00 payable to Slatton Excavating.

G) Ratification for emergency spending for a replacement pump at the Glenwood lift station. Payable to Vandevanter Engineering in the amount of $15,650.00.

H) Ratification of street repair on Elm Street between Walnut and Grigg due to (concrete) road breaking up at the seams. This will be replaced with asphalt and will be paid out of non-home-rule sales tax and is a budgeted item, but was not on the street list for this year.

7.6 Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve Consent Items 7.1 - 7.6.

Stephens asked to discuss the re-appointment of Kyle Smith to the Lake Committee. She feels that the council should be mindful of re appointments and that the lake is the city's water source. Barber stated that it is difficult to get people to serve on any committee and that those who ask to be re-appointed also are re-appointed.

Hollenkamp said that the optics would not be good if Kyle were not re-appointed because his opinion about wave surfing and boat enhancements is contrary to what two other members of the lake committee think. She stated that making a committee change due to someone's opinion on one item is not how it should work. Blake said that he favored putting new people on committees versus re appointing people who have served for a long time. Stephens said that maybe there should be term limits.

RESULT: Carried

MOVER: Kyle Littlefield

SECONDER: Ivan Estevez

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9. MATTERS OF COUNCIL CONSIDERATION

9.1. Consideration of Walnut Street sidewalk location for safe route to schools grant. Motion by Kyle Littlefield, seconded by Blake Knox, Motion to be eliminate the Walnut St sidewalk upon IDOT approval was made by Lisa Stephens. Knox seconded. Discussion ensued. Estevez does not want to lose any grant money. Littlefield is looking at this at a fairness perspective. Those residents in Phase 1 did not have a choice to have sidewalks moved or omitted. It was suggested to add a stop sign at the intersection, and

Heckman said that would be a bad idea. Residents from 1404 and 1409 Killarney have concerns with the sidewalk being on their lots. Rachel

Cruthis, owner of 1404 Killarney, has an underground dog fence in the right of way and will need to be moved. Heckman said we could move it. After a lengthy discussion, Stephens withdrew her motion.

Motion to move the small section of sidewalk on Walnut Street to the west side versus the east side contingent upon approval by IDOT and contingent that there are no IDOT safety concerns and the City will take care of moving the electric fence at 1404 Killarney.

RESULT: Carried

MOVER: Kyle Littlefield

SECONDER: Blake Knox

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9.2. Consideration Korte & Luitjohan installing the water interconnection between at Red Ball Trail. Cost is $32,250 plus meter. The cost to be split between Bond Madison and Greenville.

Bidders: K&L $32,250.00

Kamex $60,221.30

Tobin Brothers $96,000.00

Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to approve Korte & Luitijohan installing the water interconnection at Red Ball Trail for $32,250 plus meter. Cost to be split between Bond Madison Water and Greenville.

RESULT: Carried

MOVER: Kyle Littlefield

SECONDER: Ivan Estevez

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9.3. Consideration of ordinance to change the number of gaming licenses from eight (8) to nine (9).

Motion by Blake Knox, seconded by Lisa Stephens, This is the first request to come to the council since Ordinance 3261 took effect. Council is aware there will be at least one more when the Old Watson's building is completed. Barber was under the impression that Ms. Cruse had said in June 2023 that she would NOT be asking for a gaming license, however Littlefield had researched and watched the Facebook recording and she actually said it was not in her current plan but would not rule it out. Barber said he is against gaming and how it affects the poor community. Littlefield said he is also not in favor of it in general, but the genie is out of the bottle. He personally does not like it but will not judge. He added we need to be fair for all businesses. Estevez was against at first, but he also does not want a business to shut down. He is also not a fan of gaming, especially at convenient stores. Restaurants are different, as they offer more than just gaming, but food and drinks as well. Littlefield added they do not want any gaming parlors, and that there has to something else benefitting the community, such as food, etc. He feels Ms. Cruise has a positive influence on the town with all of her current and previous efforts. Stephens said it would behoove us to bring attention to any future liquor licenses which leads to gaming licenses being issued. Ms. Cruise stated that her customers asking for gaming are not at the lower end incomes.

Motion to approve Ordinance to change the number of gaming licenses from eight (8) to nine (9).

RESULT: Carried

MOVER: Blake Knox

SECONDER: Lisa Stephens

AYES: Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

NAYS: George Barber

9.4. Consideration of gaming license for Munchezz

Motion by Lisa Stephens, seconded by Blake Knox, Motion to approve the gaming license for Munchezz.

RESULT: Carried

MOVER: Lisa Stephens

SECONDER: Blake Knox

AYES: Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

NAYS: George Barber

9.5. Consideration of Ordinance to revise Chapter 32 - City Organizations section 32.071 - Composition - One member of the City Council shall serve as an ex-offio member of the Plan Commission.

Motion by Lisa Stephens, seconded by Ivan Estevez, Motion to approve ordinance revising Chapter 32 - City Organizations section 32.071 - Composition - One member of the City Council shall serve as an ex-offio member of the Plan Commission.

RESULT: Carried

MOVER: Lisa Stephens

SECONDER: Ivan Estevez

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9.6. Consideration of Ordinance revising Code of Ordinances chapter 19 - Administrative Agencies. The Mayor shall appoint one member of the City Council to serve as an ex officio, non-voting member of the Board of Adjustment. Said member appointed to serve a term coinciding with his term of office on the City Council.

Motion by Kyle Littlefield, seconded by Blake Knox, Motion to approve ordinance revising Code of Ordinances chapter 19 - Administrative

Agencies. Language to be eliminated - The Mayor shall appoint one member of the City Council to serve as an ex officio, non-voting member of the Board of Adjustment. Said member appointed to serve a term coinciding with his term of office on the City Council.

RESULT: Carried

MOVER: Kyle Littlefield

SECONDER: Blake Knox

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9.7. Move into executive session for Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6) and Pending Litigation 5ILCS 2(c)(11).

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to move into executive session at 8:52 PM for Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6) and Pending Litigation 5ILCS 2(c)(11).

RESULT: Carried

MOVER: Lisa Stephens

SECONDER: Kyle Littlefield

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

10. EXECUTIVE SESSION

10.4. Move back into open session

Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to move back into open session at 9:55 PM.

RESULT: Carried

MOVER: Kyle Littlefield

SECONDER: Lisa Stephens

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

11. RETURN TO OPEN SESSION

11.1. Decision on Executive Session Item(s).

12. ADJOURNMENT

Motion by Lisa Stephens, seconded by Kyle Littlefield, to adjourn the Regular Council Meeting at 10:10 PM.

RESULT: Carried

MOVER: Lisa Stephens

SECONDER: Kyle Littlefield

AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

https://greenvilleillinois.civicweb.net/document/76636/