West Central Reporter

City of Greenville City Council met Sept. 10.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

4.1. Proclamation for Constitution Week September 17 - September 23 Proclamation 2024 Constitution Week

4.2. Proclamation -Star Spangled Banner Day

Proclamation 2024 Star-Spangled Banner Day

4.3. Discussion of Greenville University students parking in the City's lot.

5. CITY MANAGER COMMENTS

6. ENGINEERING REPORT

6.1. Milano and Grunloh

•  SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The topographic survey is complete, and design has started.

•  The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00.

The pre-construction conference meeting was held on September 5th. Construction began the last week of September. The contractor has completed site work, vessel foundations, head tank, claricone, clearwell and foundations. They are now working on above grade piping, the building, etc. Additional trades (electrical, plumbing, brick layers, etc.)are working on interior items. The building shell is almost complete. See the attached construction minutes for more information. Pay Estimate #12 for $925,777.86 from Grunloh Building is presented for approval.

•  DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed, and design is 95% complete. A walk through of the project area was completed with Jim Sutton. We have the IDOT and Railroad Permits. There is a potential gap in Right-of-Way between the Railroad and the Highway for which easements have been prepared. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. See the attached bid tabulation and Notice of Award.

•  ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started. The NOFO is out with applications due September 30th. A public meeting was held. The application is in process.

•  OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design has begun. The project area has been surveyed and design has started.

•  Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingencies. The MBE/WBE requirement is satisfied by Studio ARQ. The MBE/WBE requirement is satisfied with Studio ARQ, The bids are being evaluated.

•  There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA If has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. An agreement is on the agenda for approval. If bypass funding is approved, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

•  Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Plans and permits have been sent to the IEPA. This was reduced to a basic connection.

•  Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

•  319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

•  Hena Street – The City is working with the school on assessing streets around the school. Attached is an exhibit for Hena Street.

•  Dollar General and Fusion Dance – The low bidder was Precision Excavating. They plan to start September 16th. A pre construction meeting will be held this week.

•  Energy Transition Grant – The City is eligible for grant funding and it appears this should be forthcoming.

•  The sludge permit for the water treatment plant has been renewed.

•  Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to the existing Industrial Park.

•  Completed Projects:

•  DG Market Water Main Extension

•  Energy Efficiency Grant

•  Sunset Point

•  Traffic Study

•  Anthony Supply Storm Sewer

•  Elm Street Overlay

•  Source Water Protection Plan

•  Idler Lane Water Main Replacement

•  Buzzard Bay Sidewalk

•  Survey on Spring Street

•  Easements for Lights on College Avenue

•  Survey on Pecan Street

•  Patio at 102 N Second Street

•  School Streets

•  Chemical Feed Modifications

•  SRTS Phase 1

7. CONSENT AGENDA

7.1 Minutes of previous meeting(s).

Public Meeting - Aug 13 2024 - Minutes

Regular Council - Aug 13 2024 - Minutes

Special City Council Meeting - Aug 28 2024 - Minutes

7.2 Financial Statements for the Month

August Financial Report for Council

7.3. Approval of Unpaid Bills

Accounts Payable Report for Council

7.4. Administrative Reports

A) Police Department

August 2024 Police Department Report

B) Public Works Department

August 2024 Public Works Report

C) Sewer Department

D) Water Department

August 2024 Water Report

E) Building Permits

August 2024 Building Permits Report

F) Building Inspector / Code Enforcement Officer

7.5. Other Items:

A) A request from Greenville Solar, LLC for a Conditional Use permit to operate an electric power generation facility consisting of a 1.99-megawatt solar energy field on unaddressed parcels accessed from Samuel Andrews Dr., identified as parcel #05-10-13-504-008.

B) Spring Fling

2024 Combo File - Spring Fling Tourism Request

C) Heritage Days

2024 Combo File Heritage Days Tourism Request

D) Train Show

AFHM Train Show Tourism Grant Application filled in & signed

E) Airport Open House

Airport Open House Request

F) Bond County Fair

Bond County Fair Request

G) Greenville University Homecoming and Family Weekend

H) Consideration of accepting water easement from Greenville University. This easement is for their new athletic complex.

Ordinance Accepting Water Line Easement Greenville University

I) Consideration of pay estimate #12 for the water treatment plant improvements in the amount of $925,777.86 payable to Grunloh Building Inc.

7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.5.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of the Plaza Project bid award.

Motion to award the Plaza Project to Unterbrink Construction or Motion to award the Plaza Project to Johannes Construction

8.2. Consideration of Visitor's Center bid award.

Motion to award the contract to KB Contracting in the amount of $445,060.

8.3. Consideration of award for the Elm Street Watermain Project.

Motion to award the contract for the Elm Street Watermain Project to Haier Plumbing in the amount of $1,266,709.80

8.4. Consideration of software purchase to track grants, economic development incentives, TIF reporting is automated, and changes to the City’s EAV due to economic development incentives. Software is with CivicServe, and the cost is $12,500 for the modules we want. This can be paid out of TIF and can be part of the budgeted costs for this year.

Motion to approve purchase of grant tracking/EDC software from CivicServe in the amount of $12,500 to be paid out of TIF.

9. MOVE INTO EXECUTIVE SESSION

9.1. Move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

Motion to move into executive session for Personnel 5ILCS 2(c)(1).

10. EXECUTIVE SESSION

10.1. Personnel

10.2. Adjourn meeting from executive session. No action after.

11. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/78557/?printPdf=true