West Central Reporter

City of Greenville City Council met Sept. 10.

Here are the minutes provided by the council:

The Regular Council meeting was called to order on Tuesday, September 10, 2024 at 7:00 PM by Mayor George Barber.

1. ROLL CALL 

Council Present: Mayor George Barber, Council Member Ivan Estevez, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent: 

Staff Present: City Manager Jo Hollenkamp, City Clerk Jody Weiss, Public Works Director Jason Heckman, Finance Director Michelle Liggett, City Attorney Patrick Schaufelberger, Chief of Police Bryan Waugh

Public Present: Cindy Tischhauser, Julie Barnes, Preston Johannes, Richard Johannes, Dan Cole, Rebecca Sponsler, Susan Roadman, Karen Bauer-Reelitz, Samantha Pavlin, Nate Wreland, Dan Forsberg, Jeff Leidel, Lee Beckmann, Kirk Langham

2. PLEDGE OF ALLEGIANCE 

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE 

3.1. Kirk Langham of Uppercuts is having issues with GU students parking in his spaces for clientele. His business serves 1000 people in a 5 week turnaround. He said Breck Nelson was supposed to install a handicap ramp but it has not happened yet. Susan Roadman added they have had a lady patron fall and a gentleman has fallen and broke his hip. Public Works will be installing signs prohibiting GU students from parking in the first row of the city owned parking lot behind Uppercuts. Tickets will be written not only by Campus Security, but also by Greenville Police Department.

4. COUNCIL OR MAYOR COMMENTS 

4.1. Proclamation for Constitution Week September 17 - September 23

Mayor Barber presented Cindy Tischhauser, Lisa Stephens and Karen Bauer Reelitz, members of the Daughters of the American Revolution Chapter, a proclamation proclaiming September 17, 2023 through September 23, 2023 as Constitution Week.

4.2. Proclamation -Star Spangled Banner Day

Mayor Barber presented Cindy Tischhauser, Julie Barnes and Karen Bauer Reelitz, members of the Daughters of 1812, a proclamation proclaiming September 14, 2024 as Star-Spangled Banner Day.

4.3. Discussion of Greenville University students parking in the City's lot.

Dan Forsberg said signage alone will not make a difference to get the GU students to stop parking in the prohibited area. It has to be joint effort with campus security.

Hollenkamp had a meeting with Brad Warren, VP for Advancement for GU, Jeff Ketten and Jason Heckman last week. A plan for student parking for just this year was established. This is a city owned lot that should have NO GU students parking in the first row and on the grassy areas. City of Greenville issued 15 tickets last week and even more on Saturday and Monday. It is agreed upon that students are not to park in the first row of this parking lot. They will be towed. Signs are going up today and there will be more parking tickets issued until the issue is cleared up. There will be no parking anywhere in the lot during the weekend of Apple Fest. Next year, there will be no parking by GU students anywhere in the lot except for "move in" weekend.

It was decided to have 6 or 7 parking spots marked for no GU parking in the front of Uppercuts as well.

5. CITY MANAGER COMMENTS 

6. ENGINEERING REPORT 

6.1. Milano and Grunloh

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The topographic survey is complete, and design has started.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. The contractor has completed site work, vessel foundations, head tank, claricone, clearwell and foundations. They are now working on above grade piping, the building, etc. Additional trades (electrical, plumbing, brick layers, etc.)are working on interior items. The building shell is almost complete. See the attached construction minutes for more information. Pay Estimate #12 for $925,777.86 from Grunloh Building is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. The project area is surveyed, and design is 95% complete. A walk through of the project area was completed with Jim Sutton. We have the IDOT and Railroad Permits. There is a potential gap in Right-of-Way between the Railroad and the Highway for which easements have been prepared. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. See the attached bid tabulation and Notice of Award.

∙ ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started. The NOFO is out with applications due September 30th. A public meeting was held. The application is in process.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design has begun. The project area has been surveyed and design has started.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingenies. The MBE/WBE requirement is satisfied by Studio ARQ. The MBE/WBE requirement is satisfied with StudioARQ, The bids are being evaluated.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA If has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. An agreement is on the agenda for approval. If bypass funding is approved, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Plans and permits have been sent to the IEPA. This was reduced to a basic connection.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

∙ 319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

∙ Hena Street – The City is working with the school on assessing streets around the school. Attached is an exhibit for Hena Street.

∙ Dollar General and Fusion Dance – The low bidder was Precision Excavating. They plan to start September 16th. A pre-construction meeting will be held this week.

∙ Energy Transition Grant – The City is eligible for grant funding and it appears this should be forthcoming.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to the existing Industrial Park.

∙ Completed Projects:

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

7. CONSENT AGENDA 

7.1 Minutes of previous meeting(s).

7.2 Financial Statements for the Month

7.3. Approval of Unpaid Bills

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

7.5. Other Items:

A) A request from Greenville Solar, LLC for a Conditional Use permit to operate an electric power generation facility consisting of a 1.99-megawatt solar energy field on unaddressed parcels accessed from Samuel Andrews Dr., identified as parcel #05-10-13-504-008.

B) Spring Fling

C) Heritage Days

D) Train Show

E) Airport Open House

F) Bond County Fair

G) Greenville University Homecoming and Family Weekend

H) Consideration of accepting water easement from Greenville University. This easement is for their new athletic complex.

I) Consideration of pay estimate #12 for the water treatment plant improvements in the amount of $925,777.86 payable to Grunloh Building Inc.

7.6 Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve 

Consent Items 7.1 - 7.5. 

RESULT: Carried MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8. MATTERS OF COUNCIL CONSIDERATION 

8.1. Consideration of the Plaza Project bid award.

It was decided it was safer and more economical to go with the concrete (Alternate #2) rather than brick pavers. This alternative will save the city $382K. Approximate cost to upgrade the concrete to stained and stamped is under $50K. This change will still be aesthetically pleasing and more economical.

Alternate #1 will install turf instead of sod in the seating area of the stage.

Unit #4 is adding receptacles to base of the light poles.

Unit #5 is adding 3 jets to the existing water feature.

Stephens felt the pavers would be a trip hazard and could grow weeds through them. Stamped and stained concrete will save money on the front end, as well as maintenance through the years.

Barber wanted to make sure that all bidders are union. Hollenkamp confirmed. Motion by Lisa Stephens, seconded by Blake Knox, Motion to to award the Plaza Project to Johannes Construction including Alternates #1 and #2 and also including Units 4 and 5. 

RESULT: Carried MOVER: Lisa Stephens SECONDER: Blake Knox AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.2. Consideration of Visitor's Center bid award.

KB Contracting came in with a bid of $445,060, of which through value engineering the cost is down to $334K with more things to deduct. They were the only bidder.

Motion by Kyle Littlefield, seconded by Ivan Estevez, Motion to award the contract to KB Contracting in the amount of $445,060. 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Ivan Estevez AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.3. Consideration of award for the Elm Street Watermain Project.

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to award the contract for the Elm Street Watermain Project to Haier Plumbing in the amount of $1,266,709.80 

RESULT: Carried MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

8.4. Consideration of software purchase to track grants, economic development incentives, TIF reporting is automated, and changes to the City’s EAV due to economic development incentives. Software is with CivicServe, and the cost is $12,500 for the modules we want. This can be paid out of TIF and can be part of the budgeted costs for this year.

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to approve purchase of grant tracking/EDC software from CivicServe in the amount of $12,500 to be paid out of TIF. 

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

9. MOVE INTO EXECUTIVE SESSION 

9.1. Move into executive session for Personnel 5ILCS 2(c)(1).

Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to move into executive session for Personnel 5ILCS 2(c)(1) at 8:16 PM. 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

10. EXECUTIVE SESSION 

10.2. Adjourn meeting from executive session. No action after.

11. ADJOURNMENT 

Motion by Kyle Littlefield, seconded by Lisa Stephens, to adjourn the Regular Council Meeting at 8:45 PM.

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Ivan Estevez, Kyle Littlefield, Lisa Stephens, and Blake Knox

https://greenvilleillinois.civicweb.net/document/78667/