West Central Reporter

City of Greenville City Council met Nov. 12.

Here is the agenda provided by the council:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

4.1. Proclamation celebrating Native American Heritage Month. Proclamation American Indians Heritage Month

4.2. The City is seeking two individuals to serve on the Tourism Committee. This committee meets on an as-needed basis. We are also seeking one person to serve on the Planning Commission. Planning also meets on an as-needed basis. Interested parties should contact City Manager Jo Hollenkamp or Mayor George Barber.

5. CITY MANAGER COMMENTS

6. ENGINEERING REPORT

6.1. HMG Report:

Beaumont Avenue Resurfacing

• Construction is complete. The final balancing authorization and pay estimate have been submitted to the contractor and IDOT.

Dewey Street

• Preliminary plan comments were received from IDOT. Revisions are currently in progress.

• This project is anticipated to be bid in early 2025, but this target is subject to change.

6.2. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The topographic survey is complete, and design has started.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. See attached layout and bid tabulation. The City also received a state legislative grant from Rodney Davis which is being worked through. Bids were opened on May 5th. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. The pre-construction conference meeting was held on September 5th. Construction began the last week of September. The contractor has completed site work, vessel foundations, head tank, claricone, clearwell and foundations. They are working on above grade piping, the building, etc. Additional trades (electrical, plumbing, brick layers, etc.) are working on interior items. The building shell is completeand the interior work is progressing well. See the attached construction minutes for more information. Change Order #4 for an increase of $53,315.50 is attached for approval. Pay Estimate #14 for $1,093,841.39 from Grunloh Building is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. . We have the IDOT and Railroad Permits. There is a potential gap in Right-of-Way between the Railroad and the Highway for which easements have been prepared. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. Bonds, insurance, etc. have been received. A pre-construction meeting is scheduled for December 9th at 1:00 at City Hall.

∙ ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design has begun. The project area has been surveyed and design has started. A meeting was held to review the plans (comments are being incorporated into the plans).

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingenies.Construction should begin soon.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. If bypass funding is approved, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Plans and permits have been sent to the IEPA. This was reduced to a basic connection. The IEPA permit has been received. Construction is almost complete. An operating permit will be secured after completion.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

∙ 319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

∙ Hena Street – The exhibit and legal are complete. The agreement is being finalized.

∙ Dollar General and Fusion Dance – The low bidder was Precision Excavating. A pre-construction meeting was held. Construction is complete. Attached is Pay Estimate #1 and Change Order #1 for approval.

∙ Energy Transition Grant –The City should receive $97,890.11. It is planned to be used as funding for the RDMS program.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to a possible new industrial park. It was submitted on October 21st. See attached exhibit.

∙ Completed Projects:

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

7. CONSENT AGENDA

7.1 Minutes of previous meetings

Special City Council Meeting - Oct 17 2024 - Minutes

Regular Council - Oct 08 2024 - Minutes

7.2 Financial Statements for the Month

October Financial Report

7.3. Approval of Unpaid Bills

Accounts Payable Report for Council

7.4. Administrative Reports

A) Police Department

Oct 2024 Police Report

B) Public Works Department

Oct 2024 Public Works Dept

C) Sewer Department 134 - 135

Oct 2024 Wastewater Report

D) Water Department

Oct 2024 Water Report

E) Building Permits

Oct 2024 Building Permit List

F) Building Inspector / Code Enforcement Officer

Oct 2024 Code Enforcement Report

G) Record - None

7.5. Other Items:

A) Ratification of pay estimate #2 in the amount of $263,017.80 payable to Shafer Excavating. This was paid out of ARPA and the General Fund, see attached for breakdown. ARPA funds are now exhausted.

Pay estimate for Shafer

Breakdown of payment for S Shafer Demo & Mario's Wall

B) Ratification of payment for City patrol boat dock, this was a budgeted item. Payment of $76,817.00 to G&H Marine Inc.

G&H Marine Patrol Dock Invoice

C) Ratification of 2nd payment to GTSi for the lake siren in the amount of $25,787.50.

Siren Invoice for ratification

D) Ratification of F250 truck purchase of $60,488 with Lous Fusz for the sewer department. This is a budgeted item.

Sewer Truck Quotes

E) Ratification of change order #4 for the new water treatment plant project in the amount of $53,315.50 payable to Grunloh Builders. This is for a snow guard, additional lights, and a new water intake valve versus using the old valve.

F) Ratification of renewal of the concession agreement with Stay'N A Wake LLC for exclusive concessionaire rights for boat rental on Governor Bond Lake. Same terms - $50 per month plus 7% fee to the City, 3 year agreement (1/1/25 - 12/31/27).

G) Ratification for pay estimate #13 for the water treatment plant project payable to Grunloh Building Inc. in the amount of $1,325,807.99.

H) Ratification of the appointment of Jo Kellor to be appointed to the Planning Commission.

I) Ratification of the appointment of Joellen Vohlken to the Tourism Committee.

J) Ratification of the appointment of Morgan Gilmore on the Tourism Committee.

K) Ratification of the appointment of Caleb Walton to Lake Committee.

L) Ratification of the appointment of Andrea Ord to Lake Committee. 7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.5.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of redevelopment agreement with SG Solutions LLC (Scott Gaffner and Mike Sheeley) for the renovation of the old Shell gas station.

Motion to authorize the City Manager to proceed with a Redevelopment Agreement with SG Solutions LLC. for the sale of 219 N. Second Street.

8.2. Consideration of Business District grant for $31,050 payable to Banking Properties, LLC for the remodel of 1500 Illinois Route 127 (old Jumpin' Jimmy's).

Motion to authorize the City Manager to proceed with a Business District grant for Banking Properties, LLC in the amount of $31,050.

8.3. Consideration of Development Agreement with Robert Rinella (Developer) for 428 E. Winter Street to build a new construction single family home.

Motion to approve the development agreement with Robert Rinella for 428 E. Winter Street.

8.4. Consideration of value engineering items for the Plaza Project.

Motion to approve the value engineering items to date.

8.5. Consideration of value engineering items for the Visitor's Center.

Motion to approve the value engineering items to date for the Visitor's Center.

8.6. Consideration of Grant request from Bond County Humane Society in the amount of $10,000 for a Community Cat Program to reduce number and issues associated with stray cats.

Motion to approve a $10,000 grant to Bond County Humane Society for the Community Cat Program.

8.7. Consideration of Resolution for the city to accept Hena Street from Route 40 to Asbury from BCCU.

City Resolution BCCU Hena Street

Motion to approve resolution for the city to accept Hena Street from Route 40 to Asbury from BCCU.

8.8. Consideration of No Parking on either side of Prairie Street from Beaumont Street to College Street.

Motion to eliminate street parking on Prairie Street between Beaumont Street and College Street.

8.9. Consideration of No Parking on either side of North Elm Street from Walnut Street to Asbury Street.

Motion to eliminate street parking on North Elm Street from Walnut Street to Asbury Street.

8.10. Consideration of No Parking on either side of Walnut Street from Grigg Avenue to Elm Street.

Motion to eliminate street parking on Walnut Street from Grigg Avenue to Elm Street.

8.11. Consideration of No Parking on either side of Grigg Avenue from HWY 140 to Walnut Street.

Motion to eliminate street parking on Grigg Avenue from HWY 140 to Walnut Street.

9. MOVE INTO EXECUTIVE SESSION

9.1. Move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

Motion to move into executive session for Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

10. EXECUTIVE SESSION

10.1. Purchase of Real Estate Update

10.2. Sale of Real Estate

10.3. Pending Litigation

10.4. Move back into open session

Motion to move back into open session.

11. RETURN TO OPEN SESSION

12. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/80724/?printPdf=true