West Central Reporter

City of Greenville City Council met Dec. 11.

Here is the agenda provided by the board:

1. ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE

4. COUNCIL OR MAYOR COMMENTS

5. CITY MANAGER COMMENTS

6. ENGINEERING REPORT

6.1. HMG Report:

Beaumont Avenue Resurfacing

1. Final payment authorization is waiting on IDOT approval.

Dewey Street Reconstruction

1. Plans have been revised based on IDOT review comments. HMG will meet with the City to discuss some of the comments.

6.2. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. We anticipate a first quarter bid letting.

∙ The IEPA has funded the project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2 million dollar grant. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. Construction began the last week of September 2023. They are working on above grade piping, the building, etc. Additional trades (electrical, plumbing, brick layers, etc.) are working on interior items. The building shell is complete and the interior work is progressing well. See the attached construction minutes for more information. Pay Estimate #15 for $506,859.34 from Grunloh Building is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is a project exhibit and budget. The project was funded at $1.5 million. . We have the IDOT and Railroad Permits. There is a potential gap in Right-of-Way between the Railroad and the Highway for which easements have been prepared. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. A pre-construction meeting is scheduled for December 9th at 1:00 at City Hall.

∙ ITEP A new project area is being evaluated. See new exhibit. Preliminary Engineering for this area has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted.

∙ OSLAD (Open Space Land Acquisition and Development) The application has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed and design has begun. The project area has been surveyed and design has started. A meeting was held to review the plans. Plans are 90% complete with a bid advertisement planned for the 1st quarter of 2025.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingenies.Construction should begin soon.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape, but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. If bypass funding is approved, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison is being completed. Plans and permits have been sent to the IEPA. This was reduced to a basic connection. The IEPA permit has been received. Construction is complete. An operating permit has been sent to the IEPA.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. Options for repairing it are being evaluated. The plan is to proceed with an arch type box. The City is going to bid the this out in the next fiscal year.

∙ 319 Grant – The Notice of Funding Opportunity is out. The City is not applying.

∙ Energy Transition Grant –The City should receive $97,890.11. It is planned to be used as funding for the RDMS program.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to a possible new industrial park. It was submitted on October 21st. See attached exhibit.

∙ Red Ball Trail – The County is looking at improving/reconstructing a new overpass across the railroad on Red Ball Trail. Enclosed is an exhibit for relocating the watermain. This is being navigated as to who’d financial responsibility this will be.

∙ Dewey Street – This is a new grant program the City is evaluating to apply for infrastructure improvements to a possible new industrial park. It was submitted on October 21st. See attached exhibit.

∙ Completed Projects:

∙ Hena Street

∙ Dollar General and Fusion Dance

∙ Water Treatment Plant Sludge Permit

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

7. CONSENT AGENDA

7.1 Minutes of previous meeting

Regular Council - Nov 12 2024 - Minute

Special City Council Meeting - Jul 30 2024 - Minutes

7.2 Financial Statements for the Month

November Financial Report for Council

7.3. Approval of Unpaid Bills

Accounts Payable Report for Council

Additional Payables Report for Council

7.4. Administrative Reports

A) Police Department

November 2024 Police Report

B) Public Works Department

November 2024 Public Works Report

C) Sewer Department

November 2024 Wastewater Report

D) Water Department

November Water Report 2024

E) Building Permits

November 2024 Building Permits Issued

F) Building Inspector / Code Enforcement Officer

November 2024 Building Permits Issued

G) Fleet Report

November Fleet Report

7.5. Other Items:

A) Ratification of Change order #1 for the demolition project (old Dollar General, and old Fusion Dance) in the amount of <$5,500>. The Dryvit was removed from the Fusion Dance building.

B) Ratification of pay estimate #1 payable to Precision Excavating in the amount of $74,400.00 for the demolition project (old Dollar General and old Fusion Dance).

C) Ratification of Evoqua payment in the amount of $23,080.96 for the sewer plant shaft & coupling replacement. This is a budgeted item. EvoquaInvoice_20241202_0001

D) Ratification of value engineering final items for the plaza. Removal of quick couplers (code does not allow for quick couplers) -$21,400 and change the stage floor from epoxy to brushed concrete -$6,460 for a total credit of $27,860.00. The current plaza contract to date is $2,667,426.00; no further deductions anticipated.

E) Ratification of pay estimate #15 from Grunloh Building Inc. in the amount of $506,859.34 for the Water Plant project.

F) Ratification of Resolution #2024-10 setting meeting dates for 2025. Note: Because Veteran's Day November 11th falls on a Tuesday the council meeting that month will be on Wednesday same time and place.

Resolution for 2025 meeting dates with exhibit

G) Ratification of Nate Paulin-Wieland to the planning commission.

H) Ratification of Bobbi Smith appointment to the Tourism Committee

7.6 Approval of consent items

Motion to approve Consent Items 7.1 - 7.5.

8. MATTERS OF COUNCIL CONSIDERATION

8.1. Consideration of proposal from Piasa Commercial Interiors in the amount of $7,922 to prepare the parapets and roof for the roofers to install the coping cap at Mario's and for Joiner Sheet Metal & Roofing to install the coping cap in the amount of $17,267 for a total of $25,189.

There were two quotes obtained and the other was a total of 42,302. This repair is due to the adjoining wall being removed.

Marios Parapets and Roof Repair low bidder

Marios Parapets and Roof Repair Proposal 2

Motion to approve the proposal from Piasa Commercial Interiors in the amount of $7,922 to prepare the parapets and roof for the roofers to install the coping cap at Mario's and for Joiner Sheet Metal & Roofing to install the coping cap in the amount of $17,267 for a total of $25,189.

8.2. Consideration of Ordinance 3343 which is a permanent easement for the Watson's outdoor dining patio.

Motion to approve ordinance 3343 for a permanent easement at Birdies and Barrels.

8.3. Consideration for contract change with Studio Arq to add additional services as required by the value engineering in the amount of 38,000 . This includes: review, recommend, incorporate VE modifications into the design, and issue construction plans reflecting the changes.

Motion to approve contract service change with Studio Arq in the amount of $38,000 for the plaza project.

8.4. Consideration of 2024 Tax Levy Ordinance 3342.

Motion to approve Ordinance 3342 for the 2024/2025 Tax Levy which includes an increase of 3%.

8.5. Discussion of downtown parking issues and Prairie Street parking issues.

There will be no action at this time. Further feedback is required.

8.6. Consideration of property purchases for a new Library (old Library building to remain).

Motion to approve the purchase of parcel #05-30-10-413-099 for $215,000 plus a letter of a charitable contribution in the amount of $25,000, and the purchase of vacant parcel 05-30-10-413-013 for $65,000, and vacant parcel 05-30-10-413-098 for $65,000 to be paid out of the library Fund.

9. MOVE INTO EXECUTIVE SESSION

9.1. Move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

Motion to move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

10. EXECUTIVE SESSION

10.1. Personnel

10.2. Purchase of Real Estate

10.3. Sale of Real Estate

10.4. Pending Litigation

10.5. Move back into open session

Motion to move back into open session.

11. RETURN TO OPEN SESSION

11.1. Decision on Executive Session Item(s).

12. ADJOURNMENT

https://greenvilleillinois.civicweb.net/document/81166/?printPdf=true