West Central Reporter

City of Greenville City Council met April 8.

Here are the minutes provided by the council:

The Regular meeting was called to order on Tuesday, April 8, 2025 at 7:00 PM by Mayor George Barber.

1. ROLL CALL 

Council Present: Mayor George Barber, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent: Council Member Ivan Estevez

Staff Present: Jo Hollenkamp City Manager, Pat Schaufelberger City Attorney, Jason Heckman Public Works Direct, Michelle Liggett Finance Director, Jeff Ketten Zoning Officer, Bryan Waugh Police Chief, Brad Iberg

Public Present: Melissa Kelly, Lexy Russell, Mitch Hardiek Milano & Grunloh, Sean Cox, Lisa Cox, Doug Ratermann HMG, Rebecca Sponsler Press, Cindy Tischhauser, Myra Mollett, Jeff Leidel Press

2. PLEDGE OF ALLEGIANCE 

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE Lisa & Sean Cox owners of Greenville Eyeglass wanted to clarify their position as to the reserved parking issue that was discussed at the last meeting and denied. Sean stated there is a handicap parking space near his business, but his elderly patrons have trouble accessing his front door and it is a burden for them to walk up a hill (front back parking lot). He is asking again for two reserved spots for his patrons during his business hours. He asked council if they had any questions or comments. Council shook their head, "no". Lisa Stephens did ask if his business had a back door and Sean's answer was no.

3.1. Presentation by Dan Shomon lobbyist for the City of Greenville.

Dan Shomon could not attend, but will be at the May meeting.

4. COUNCIL OR MAYOR COMMENTS 

The mayor read the three proclamations and took pictures.

4.1. Safe Access For Everyone (SAFE) Proclamation

4.2. Proclamation for National Vietnam Veterans Day

4.3. Arbor Day Proclamation

5. CITY MANAGER COMMENTS 

5.1. There will be the normal utility rate adjustment effective May 1, 2025 Sewer rates are automatically adjusted annually by 80% of the Consumer Price Index from the previous year. Water rates are adjusted by 80% of the Consumer Price Index from the previous year, plus an additional 1% that was added for five years for debt servicing of the new water plant. Consumer price index increased resulting in a change of 2.07% for sewer rates, and 3.07% for water rates. Trash Rates are locked until June 1, 2026.

5.2. At the beginning of the next City Council meeting on May 13, 2025 we will have the public hearing for the Appropriation Ordinance.

6. ENGINEERING REPORT 

6.1. HMG Report: 

Dewey Street Reconstruction 

∙ IDOT has approved the contract award to Keller Construction.

∙ A preconstruction meeting was held at City Hall on March 27th to discuss various coordination items prior to construction.

∙ Construction will take place this spring and is estimated to take 2-3 months to complete. The City will notify residents once a start date is established.

Milano & Grunloh Report: 

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. The bid letting is April 26th. It should be awarded in June with construction in July/August.

∙ The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. The city also applied for a DCEO RIPI grant which was announced and the City received a 2-million-dollar grant. The City awarded the All Service Contract for Filter Installation for $119,995.00 and Contract for Filter Supply for $2,043,820.00. Construction began the last week of September 2023. They are working on finalizing all aspects. Additional trades (electrical, plumbing) are working on interior items. The building shell is complete, and the interior work is being finalized. Construction is being finalized. Start-up of all process equipment is being conducted. Pay Estimate #19 for $113,326.15 from Grunloh Building is presented for approval. Pay Estimate #2 from All Service Contracting for $15,000 is presented for approval.

∙ DCEO Applications were due January 19, 2023. Attached is the Elm Street water main project exhibit and budget. The project was funded at $1.5 million. We have the IDOT and Railroad Permits. The bid opening was on September 5. The low bidder was Haier Plumbing & Heating. A pre construction meeting was held on December 9th at 1:00 at City Hall. The start of construction will be dependent on the weather; tentatively in March/April. The contractor began construction on April 2nd on the south end of the job.

∙ ITEP -- Preliminary Engineering for the sidewalk highway corridor project has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted. Announcements are expected in April.

∙ OSLAD (Open Space Land Acquisition and Development) The application for the Buzzard Bay improvements has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed, and design has begun. The project area has been surveyed and design has started. A meeting was held to review the plans. Plans are 99% complete with a bid advertisement planned in April. Electrical with Ameren is finalized

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingencies. Construction has started.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA has published the intended use plan. Greenville was on the funded list, but past the available funding. There is the possibility to receive bypass funding. An RFQ was completed for engineering. Milano & Grunloh was selected. If bypass funding is approved, construction should begin in 2025. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison has been completed and is operational.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type of box. The City is going to bid this out in May 2025.

∙ Energy Transition Grant – The grant is $97,890.11 and we have received a grant agreement.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit. This was funded!! Paperwork is being processed to work towards a grant agreement.

∙ Red Ball Trail – The County is looking at improving/reconstructing a new overpass across the railroad on Red Ball Trail. Enclosed is an exhibit for relocating the watermain. This is being navigated as to who’d financial responsibility this will be. It was determined that it is not necessary to relocate the watermain.

∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit. The City is working with the developer and will evaluate whether to proceed with a staged installation.

∙ 2025 DCEO Grant Application –The DCEO applications will be up to $1 million. We have discussed a potential new project area with Jim as shown on the attachment. DCEO requires all entities that plan to submit an application to participate in a WebEx in June to be eligible to submit an application in December. The preliminary map may need to be adjusted depending on the construction estimate.

Completed Projects: 

∙ Hena Street

∙ Dollar General and Fusion Dance

∙ Water Treatment Plant Sludge Permit

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

7. CONSENT AGENDA 

7.1 Minutes of previous meeting

7.2 Financial Statements for the Month

7.3. Approval of Unpaid Bills

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

G) Fleet Report

7.5. Other Items:

A) Ratification of Change Order #1 for the Plaza Project in the credit amount of $212,194.

B) Ratification of agreement with Christ Brothers for city street/alleys/parking lots in the amount of $328,000.

C) Ratification of Resolution Declaring Surplus Property for a Toro Lawn Mower in Public Works.

D) Ratification of pay estimate #19 for the Water Treatment Plant Project payable to Grunloh Builders in the amount of $113,326.15.

E) Ratification of Pay Request #1 for Johannes Construction in the amount of $124,415.10 for the Plaza Project.

F) Ratification of IDOT Resolution for Safe Route to Schools (SRTS) phase 2.

G) Ratification of final pay estimate for filters for the water plant project payable to All Service Contracting Corp. in the amount of $15,000.00

H) Ratification of Façade Improvement Grant to SG Solutions Group LLC (Scott Gaffner and Mike Sheeley) for the old Shell Gas Station Building in the amount of $10,000.

7.6 Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve 

Consent Items 7.1 - 7.5. 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8. MATTERS OF COUNCIL CONSIDERATION 

8.1. Reconsider previous motion to not renew (lobbyist) services with Dan Shomon. Motion by Lisa Stephens, seconded by George Barber, Motion to reconsider previous motion to not renew (lobbyist) services with Dan Shomon. 

RESULT: Carried MOVER: Lisa Stephens SECONDER: George Barber AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.2. Consideration of lobbyist agreement with Dan Shomon for a monthly fee of $5,000.00

Motion by George Barber, seconded by Lisa Stephens, Motion to table until the May meeting. 

RESULT: Carried MOVER: George Barber SECONDER: Lisa Stephens ABSENT: Ivan Estevez

8.3. Consideration of Ordinance for the alley behind 121 South Third Street from W. South Avenue to W Main Street to become a one-way alley in the northbound direction.

CM Hollenkamp explained that most people already think this is a one-way alley moving north due to the post office signs showing a right turn only. Stephens said this should be done to avoid potential accidents especially with the new parking lot.

Motion by Lisa Stephens, seconded by Blake Knox, Motion to approve the Ordinance for the alley behind 121 South Third Street from W. South Avenue to W Main Street to become a one-way alley in the northbound direction. 

RESULT: Carried MOVER: Lisa Stephens SECONDER: Blake Knox AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.4. Consideration of Ordinance for making the intersection of Charles Street and Vine Street a four-way stop.

CM Hollenkamp read an email from Bill Walker who used to live on this area. Bill was in support of the four-way stop. CM Hollenkamp was asked if there was any other citizen feedback; she stated, "no".

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to approve the Ordinance to make the intersection of Charles Street a four-way stop. 

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.5. Consideration of Ordinance amending Traffic Code Chapter 72.99 Parking Regulations

CM Hollenkamp explained that this was just missing language in the code and that John King brought it to her attention.

Motion by Kyle Littlefield, seconded by Lisa Stephens, Motion to approve Ordinance amending chapter 72.99 parking violations. 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Lisa Stephens AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.6. Consideration of Ordinance modifying 70.43 of the Code concerning Fleeing or Attempting to Elude Police Officer.

CM Hollenkamp explained the city code for marked vehicles versus the state statute. The city meets the state statute. Chief Waugh was asked by Littlefield to explain how having a marked vehicle with the city log impacts or does not impact policing duties. Chief explained that our cars are marked with lights, horn, siren, and trim that distinguish a police vehicle from other public vehicles. He stated that there have not been any issues by using the current vehicles and also stated that many cities do the same including Bond County Sheriff's Department. Mayor Barber asked about whether individuals have complained that they are being targeted and then subsequently reluctant to pull over because they are not sure if it is in fact a police car. Chief said that has not been the case.

Motion by Blake Knox, seconded by Lisa Stephens, Motion to approve the Ordinance amending 70.43 concerning marked vehicles. 

RESULT: Carried MOVER: Blake Knox SECONDER: Lisa Stephens AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.7. Consideration of Ordinances for a class K liquor license, tobacco license, and gaming license for Amit Patel for 603 E. Harris Avenue. This will be a convenience store.

CM Hollenkamp gave a summary of the project and then called upon Myra Mollett (the property owner and listing realtor) to answer council questions.

Stephens and Littlefield - wished that buyer was there to answer business plan questions.

Barber - wondered if the establishment would serve food

Knox - stated the buyer is opening a business to make a profit like all business owners

Hollenkamp - asked Mollett what would be her target audience for a buyer, Mollett said anyone who could afford the purchase price.

Motion by Blake Knox, seconded by Lisa Stephens, Motion to approve Ordinance 3355 and 3356 for liquor license, tobacco license, and gaming permits for Mr. Patel for the property located at 603 E. Harris. 

RESULT: Carried MOVER: Blake Knox SECONDER: Lisa Stephens AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.8. Consideration of FY'25 WORKING BUDGET including projected asphalt road work.

Individually the council thanked Liggett for the budget review process and for all her hard work. Littlefield brought to the attention of the council the roads to be paved and the sidewalk sections to be done in 2025. Littlefield also called on Jason Heckmann to ask if the city were to contract out more sidewalks to be done would that help do more because it would not be staff doing the work. Jason said yes.

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve the FY 25 working budget and asphalt work as submitted. 

RESULT: Carried MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.9. Consideration of Ordinance to replace in its entirety section 153.001 zoning code as part of the Municipal Code for the City of Greenville.

CM Hollenkamp gave a brief summary of the past two years working on the rezoning. Littlefield asked about bee hives and tents in backyards as a temporary residence. Conversation ensued. It was determined to have bee hives be a conditional use in R1, R2, R3, R4, and Downtown. Knox changed his motion from the original suggested motion to the final motion as recorded below.

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to approve the Ordinance to replace in its entirety section 153.001 zoning code as part of the Municipal Code for the City of Greenville with the modification to apiary to be a conditional use in R1, R2, R3, R4, and Downtown zoning districts. 

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.10. Consideration of agreement with Milano & Grunloh for the engineering associated with the development for Dewey Street extension residential housing project.

CM gave a brief description of the project. Stephens said the project was especially important to the city and she would like to see the city aggressively pursue all avenues to make it happen.

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve the agreement with Milano & Grunloh in the amount of $208,803.00 for the engineering associated with the development for Dewey Street extension residential housing project subject to the project moving forward. 

RESULT: Carried MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.11. Consideration of Ordinance to amend section 38.01 of the Municipal Code to reference a Fee Schedule as approved by the City Council versus listing each fee. Motion by Kyle Littlefield, seconded by Blake Knox, Motion to approve the Ordinance amending 38.01 of the Municipal Code. 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Blake Knox AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.12. Consideration of MFT 2026 Bid Award.

Motion by Kyle Littlefield, seconded by Blake Knox, Motion to award the contracts to the low bidders per the attached bid tab. 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Blake Knox AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.13. Consideration of mowing bids for zoning enforcement.

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to award the code enforcement contract to Diekemper Lawn Care. 

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.14. Move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

Motion by Kyle Littlefield, seconded by Blake Knox, Motion to move into executive session for Personnel 5ILCS 2(c)(1) and Pending Litigation 5ILCS 2(c)(11). 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Blake Knox ABSENT: Ivan Estevez

9. EXECUTIVE SESSION 

9.2. Pending Litigation

9.3. Adjournment - there will not be any business after executive session.

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to adjourn. 

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield ABSENT: Ivan Estevez

https://greenvilleillinois.civicweb.net/document/83614/