West Central Reporter

City of Hamilton City Council met June 10.

Here are the minutes provided by the council:

The Regular Council meeting was called to order on Tuesday, June 10, 2025 at 7:00 PM by Mayor George Barber.

1. ROLL CALL 

Council Present: Mayor George Barber, Council Member Kyle Littlefield, Council Member Lisa Stephens, and Council Member Blake Knox

Council Absent: Council Member Ivan Estevez

Staff Present: City Manager Hollenkamp, City Clerk Faye Hessenauer, City Attorney Patrick Schaufelberger, GIS Brad Iberg, Police OfficerTaylor Hill, Finance Director Michelle Liggett, and Public WorksDirector Jason Heckman

Public Present: Rebecca Sponsler, Jeff Leidel, Daniel Forsberg, Steve Bryant, Jake Zambaldi, Mitch Hardiek, Zach Werner

2. PLEDGE OF ALLEGIANCE 

3. CITIZEN INPUT / COMMENTS ON ANY AGENDA ITEM OR OTHERWISE No Public Comment

4. COUNCIL OR MAYOR COMMENTS 

No Council or Mayor Comment

5. CITY MANAGER COMMENTS 

5.1. Presentation Informational by Steve Bryant from Good Energy

Citizens are receiving opt out notices in the mail. These notices are to opt out of Homefield Energy only and do not need to be completed if the desire is to stay with Homefield Energy. Per the Illinois Municipal Aggregation passed in 2010, these notices are a regulatory requirement that must be sent any time there are any changes in rate, term, etc.

5.2. Update from Jeremy from CTI:

Things have been ramping up rapidly. We just got a load of equipment in June 2 to get our active site in Greenville up and running. We hope that by the end of June to start lighting up the network. I’ll keep you posted in the weeks to come as we get closer and closer to locking down our go live date.

Littlefield posed question on behalf of residents if repairs would be hot or cold patch. Public Works Director Heckman was not able to answer the question but would reach out to CTI for the answer.

6. ENGINEERING REPORT 

6.1. Milano & Grunloh Report:

∙ SRTS (Phase 2) The City was successful on this application receiving $250,000. A public meeting was held on July 2nd. The plans have been submitted to IDOT for final review. The bid letting was held on April 26th. The low bidder was Keller Construction @ $449,636.70. It should be awarded in June with construction in July/August.

∙ The IEPA has funded the water plant project in the amount of $21,404,770.96 at an interest rate of 0.93% with $1,250,000.00 in loan forgiveness. Construction began the last week of September 2023. Start up of all process equipment almost complete. The IEPA funding section made a site visit on June 6th. The plant should be put in operation in the next week or two. Attached is Change Order #7 for an increase of $12,823.73 forexterior garage door locks for the chem room overhead doors, additional rock and site grading revisions at East Drive, and additional costs for blower relocation. Attached is Pay Estimate 20 for $105,147.82 and Pay Estimate 20R for $502,759.83 for approval.

∙ Attached is the Elm Street water main project exhibit and budget. The project was funded at $1.5 million. The low bidder was Haier Plumbing & Heating. A pre-construction meeting was held on December 9th at 1:00 at City Hall. The contractor began construction on April 2nd on the south end of the job. The contractor has 95% of the pipe installed and the project is going well. Attached is Pay Estimate 1 for $805,723.92 for approval.

∙ ITEP -- Preliminary Engineering for the sidewalk highway corridor project has started. The NOFO is out with applications due September 30th. A public meeting was held. The application has been submitted. Announcements were made and Greenville was not successful. See the attached map for reference.

∙ OSLAD (Open Space Land Acquisition and Development) The application for the Buzzard Bay improvements has been submitted. The City of Greenville received a $600,000 grant. See the attachments. The grant agreement has been received. The grant agreement has been executed, and design has begun. The project area has been surveyed and design has started. A meeting was held to review the plans. Plans are 99% complete with a bid advertisement planned in June. Electrical with Ameren is finalized. The plans are at IDPH for review. The plan is to have the bid opening before the next council meeting.

∙ Downtown Grant – The City received $1.9 million for these improvements. Milano & Grunloh will assist with Administration. Plans are complete by Studio ARQ with a bid opening on August 15th at City Hall. The City has received reimbursements for $167,635 for Design/Engineering and $25,318.75 in contingencies. Construction has started with PE 1 and PE 2 funds requested.

∙ There are items at the Waste Water Treatment Plant that will need addressed in the next five years. These are being evaluated to develop a plan for a timeline and budget. One clarifier was taken offline and inspected. It was in good shape but will need work completed or deterioration will escalate. A funding application to the IEPA for a $3 million project was submitted. Preliminary, the City is eligible for 45% principal forgiveness. See the attached exhibit and plan. Milano & Grunloh has submitted the paperwork to the IEPA. Construction for this Phase I project should be in 2025. The project plan has been approved. IEPA has published the intended use plan. Greenville was on the funded list, but past the available funding. All materials were resubmitted to the IEPA for funding in 2025. Then draft intended use plan was released for 2025. Greenville is on the funded list, but past funds available. Phase 2 is being planned to improve the intake and other items.

∙ Bond Madison Interconnect – An interconnection with Bond/Madison has been completed and is operational.

∙ Box Culvert – There is an existing box culvert on Main Street that has failed. The plan is to proceed with an arch type of box. The City is going to bid this out in June.

∙ Energy Transition Grant – The grant is $97,890.11 and we have received a grant agreement. The next NOFO is out.

∙ The sludge permit for the water treatment plant has been renewed.

∙ Regional Site Readiness – This is a new grant program the City is evaluating to apply for infrastructure improvements to Kelsey Industrial Park. It was submitted on October 21st. See attached exhibit. This was funded!! Paperwork is being processed to work towards a grant agreement.

∙ Dewey Street – This is a new potential multi-family development. This would require street, sewer and water improvements. See attached exhibit. The City is working with the developer and will evaluate whether to proceed with a staged installation.

∙ 2025 DCEO Grant Application –The DCEO applications will be up to $1 million. We have discussed a potential new project area with Jim as shown on the attachment. DCEO requires all entities that plan to submit an application to participate in a WebEx in June to be eligible to submit an application in December. The preliminary map and estimate are attached.

∙ Completed Projects: 

∙ Hena Street

∙ Dollar General and Fusion Dance

∙ Water Treatment Plant Sludge Permit

∙ DG Market Water Main Extension

∙ Energy Efficiency Grant

∙ Sunset Point

∙ Traffic Study

∙ Anthony Supply Storm Sewer

∙ Elm Street Overlay

∙ Source Water Protection Plan

∙ Idler Lane Water Main Replacement

∙ Buzzard Bay Sidewalk

∙ Survey on Spring Street

∙ Easements for Lights on College Avenue

∙ Survey on Pecan Street

∙ Patio at 102 N Second Street

∙ School Streets

∙ Chemical Feed Modifications

∙ SRTS Phase 1

6.2. HMG Report:

Dewey Street 

∙ Ameren utility relocations have been fully completed.

∙ AT&T relocations have still not been completed. They have indicated that their work will be completed soon, but did not give a timeline for completion.

∙ Keller Construction is ready to proceed once AT&T completes their relocations.

Public Works Director Heckman gave an update: AT&T should be done by end of week (6/13/25). Keller Construction will start work no later than June 23rd, 2025.

7. CONSENT AGENDA 

7.1 Minutes of previous meetings

7.2 Financial Statements for the Month

7.3. Approval of Unpaid Bills

7.4. Administrative Reports

A) Police Department

B) Public Works Department

C) Sewer Department

D) Water Department

E) Building Permits

F) Building Inspector / Code Enforcement Officer

G) Fleet Report

7.5. Other Items:

A) Ratification of reappointment of Allan Davis to the Police Commission

B) Ratification of Ordinance No. 3367 creating the position of Assistant City Manager and promoting Michelle Liggett to that position.

C) Ratification of vehicle purchase (2024 Ram 1500 Crew Cab) in the amount of $44,266 for the police department, this is a budgeted item.

D) Ratification of purchase of water treatment plant standpipe mixers in the amount of $30,840 payable to Lowry Electric. This is a budgeted item.

E) Ratification of change order #7 for Grunloh Builders changing the substantial completion date to June 5, 2025 and additional garage door locks, rock and site grading revisions, and blower relocation in the amount of $12,828.73.

F) Ratification of pay request #3 for the plaza project payable to Johannes Construction in the amount of $165,049.20.

G) Ratification of purchase for the Wastewater Plant of a BNR process control system in the amount of $195,000 from Evoqua. This is a budgeted item.

H) Ratification of water treatment plant project Pay application #20 payable to Grunloh Builders in the amount of $105,147.82.

I) Ratification of pay request #20R payable to Grunloh Builders in the amount of $607,907.65 for the water treatment plant project.

J) Ratification of Pay Request #1 payable to Haier Plumbing for the Elm Street water main replacement project in the amount of $805,723.92.

7.6 Approval of consent items

Approval of consent agenda items (<--this text will not show on output document; motion/recommendation will show)

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to approve Consent Items 7.1 - 7.5. 

RESULT: Carried MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8. MATTERS OF COUNCIL CONSIDERATION 

8.1. Consideration of building a fence to separate the city's portion of the north parking lot from the Greenville University's owned section.

Stephens made motion to approve fence, seconded by Barber. Discussion ensued and was determined that more information would be needed. Original motion was withdrawn. Stephens made new motion to table item and requested pictures and samples of material for fence be brought to next meeting.

Motion by Lisa Stephens, seconded by George Barber, Motion was to table this item until the next meeting when all of the council would be present. 

RESULT: Carried MOVER: Lisa Stephens SECONDER: George Barber AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.2. Consideration of Ordinance #3362 Building Code Update as required per state statute.

Littlefield asked Hollenkamp to outline changes in existing code vs. new code. Hollenkamp noted that the City was required to adopt a new building code and the planning commission unamously voted to approve the 2021 version as the City's new building code. The biggest differences apply to commercial buildings and escape rooms.

Littlefield inquired if the new building code could be accessible on the City of Greenville website or facebook page. Hollenkamp will have GIS Brad Iberg add link to our website homepage for access.

Motion by Blake Knox, seconded by Kyle Littlefield, Motion to approve Ordinance 3362 updating our building code to the 2021 version. 

RESULT: Carried MOVER: Blake Knox SECONDER: Kyle Littlefield AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

8.3. Consideration of extending TIF Districts 127-170 (expires 12/2029), Industrial Park Conservation Area #1 (expires 9/2031), Industrial Park Conservation Area #2 (expires 9/2032).

Jake Zambaldi gave presentation to the City. Council will need to determine if TIF districts should be extended or let expire. If the city would like to extend, it is recommended that all current TIF's be done at once. Jake also recommended that it would be much better to extend, than to let expire and start new as everything would start back at zero. In Jake's opinion, legislature would be more likely to approve with support of all taxing bodies.

Motion by Kyle Littlefield, seconded by Blake Knox, Motion to move forward on extending our TIF Districts by contacting the other taxing bodies to solicit support. 

RESULT: Carried MOVER: Kyle Littlefield SECONDER: Blake Knox AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

9. MOVE INTO EXECUTIVE SESSION 

9.1. Move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11).

Motion by Lisa Stephens, seconded by Kyle Littlefield, Motion to move into executive session for Personnel 5ILCS 2(c)(1), Purchase of Real Estate 5ILCS 2(c)(5), Sale of Real Estate 5ILCS 2(c)(6), Pending Litigation 5ILCS 2(c)(11). 

RESULT: Carried MOVER: Lisa Stephens SECONDER: Kyle Littlefield AYES: George Barber, Kyle Littlefield, Lisa Stephens, and Blake Knox ABSENT: Ivan Estevez

10. EXECUTIVE SESSION 

10.2. Purchase of Real Estate

11. ADJOURNMENT 

Motion by Lisa Stephens, seconded by Blake Knox, to adjourn the Regular Council at 9:43 p.m.

RESULT: Carried MOVER: Lisa Stephens SECONDER: Blake Knox ABSENT: Ivan Estevez

https://greenvilleillinois.civicweb.net/document/84912/